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Added 1 hour ago
EI
Territory Representative, Hospitality Sales & Service
Ecolab Inc.
Mississauga, ON · Richmond Hill, ON · Toronto, ON · Woodbridge, ON · Scarborough, Ontario
- Full-time
Benefits with medical, dental, disability coverage from day 1
Added 1 hour ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 1 hour ago
TU
Clinical Research Nurse
The University of British Columbia
Vancouver, BC
- $6,631.67 to $9,533.25 CAD / month
- Part-time
Facilitates participation of medical students and physicians in training.
Added 1 hour ago
CL
Member of Technical Staff (Migrations)
Cockroach Labs
Toronto, ON · North York, ON
- Full-time
…Replicator, and Verify. We also recently launched the Migration Assistant, which brings the individual MOLT tools together into a single migration workflow which guides customers through…
Added 2 hours ago
DH
Assistant Superintendent-WA
D.R. Horton
Vancouver, BC
- Full-time
D.R. Horton, Inc. is currently looking for a Assistant Superintendent-WA. The right candidate will assists the Superintendent with the management of the community job site as it relates to…
Added 2 hours ago
B
Administrative Assistant, Senior
Bombardier
Dorval, QC
- Full-time
Insurance plans (Dental, medical, life insurance, disability, and more)
Added 2 hours ago
S
Stage Experience Lead - Full Time
sephora.com
Langford, BC
- $22.85 to $28.55 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 3 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 3 hours ago
VH
Medical Office Assistant - Part Time
Verismo Health
Oshawa, ON
- Part-time
This role is ideal for Medical Office Assistant seeking Canadian clinical exposure while working within a non-regulated support role under physician supervision. The successful candidate…
Added 4 hours ago
Key Holder - Jo Malone London - Parttime - Metropolis at Metrotown - Burnaby BC
Estée Lauder Companies
Burnaby, BC
We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your…
Added 4 hours ago
NS
Rehabilitation Assistant - Rehabilitation and Supportive Care Services
Nova Scotia Health Authority
Halifax, NS
- Full-time
Reporting to the Program Manager of the Medical-Surgical and Cancer Care department within the Rehabilitation and Supportive Care Services portfolio, and under the supervision of…
Added 4 hours ago
LH
Physiotherapy Assistant
Lifemark Health Group
Ottawa, ON
- $17.6 to $21.17 CAD / hour
- Full-time
Physiotherapy Assistant - 3635 Rivergate Way, Ottawa, ON, K1V 2A4
Added 5 hours ago
NS
Physiotherapist - Rehabilitation Services
Nova Scotia Health Authority
Truro, NS
- Full-time
…disabilities. Physiotherapy assessment involves obtaining a detailed medical history, performing specific and standardized tests and evaluation procedures to determine a physical diagnosis.…
Added 5 hours ago
OH
Medical Assistant - Olathe and Offsite Clinic Locations
Olathe Health
Pavilion 1, BC
- Full-time
The Medical Assistant is responsible for ensuring efficient flow of patients through the health care setting by facilitating examination and treatment of patients in a culturally sensitive…
Added 5 hours ago
UO
Program Manager, Workforce Development & Employer Engagement, UC Clermont College
University of Cincinnati
Clermont, QC
- Full-time
Under the direction of the Assistant Dean of Student & Graduate Pathways, support UC Clermont’s workforce development efforts through employer relationship management, work-based learning…
Added 5 hours ago
WB
Assistant Manager: Mountain Safety - Salary
Whistler Blackcomb
Whistler, BC
- Temporary
Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
Added 5 hours ago
VP
Healthcare Professional SME - AI Evaluator
Volga Partners
Remote, Canada
- Other
- Remote
We're seeking individuals currently active in or pursuing medical education or completing supervised clinical training in General Practice, Family Medicine, Internal Medicine, Nurse…
Added 5 hours ago
E
Territory Representative, Hospitality Sales & Service
Ecolab
Mississauga, ON · Richmond Hill, ON · Toronto, ON · Woodbridge, ON · ON
- Full-time
Benefits with medical, dental, disability coverage from day 1
Added 6 hours ago
JH
Administrative Assistant (Accident Reconstruction)
J.S. Held LLC
Oakville, ON
- Full-time
We are seeking an Administrative Assistant to join our Accident Reconstruction team in Oakville, ON. This is a great opportunity for a highly organized, detail-oriented professional who…
Added 6 hours ago
EN
General Manager of Restaurants (Full-Time) - Eataly Yorkville
Eataly North America
Toronto, ON
- $90,000 to $100,000 CAD / year
- Full-time
…the Director of Store Operations and oversees the Restaurant Assistant General Manager and the team of Restaurant Floor…
Added 6 hours ago
OC
Term Educational Assistant 0.25
Ottawa Catholic School Board
Ottawa, ON
- Contract
The OCSB is currently seeking a term Educational Assistant for the school indicated. The address of which can be found on our .
Added 6 hours ago
CO
Orthotics Clinic Administrative Assistant
Cardinal Orthotics
Vaughan, ON
- Contract
Role Description The Orthotics Clinic Administrative Assistant is a contract, on-site role based in West Woodbridge, ON. This role is responsible for greeting and registering patients,…
Added 6 hours ago
Registered Veterinary Technologist
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Kamloops, BC
Performing and/or assisting the doctor in diagnostic, medical and surgical procedures using a range of diagnostic equipment including but not limited to electrocardiography, radiography,…
Added 6 hours ago
CH
Certified Nurse Aide
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Part-time
…Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St. Joseph's Hospital in Elmira; Ira Davenport Memorial Hospital in Bath, NY; and over 40 medical offices in…
Added 6 hours ago
CH
Certified Nurse Aide
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
…Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St. Joseph's Hospital in Elmira; Ira Davenport Memorial Hospital in Bath, NY; and over 40 medical offices in…

J.S. Held LLC

Administrative Assistant (Accident Reconstruction)

Oakville, ON, Canada

Full-time

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Job details

Job type: Full-time
Experience: 0–2 years of experience as an Administrative Assistant, Legal Administrator, Technical Administrator, or similar role.
Posting language: English
Posted: Nov 5, 2026

Original job description

Company Description

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.

The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

Job Description

We are seeking an Administrative Assistant to join our Accident Reconstruction team in Oakville, ON. This is a great opportunity for a highly organized, detail-oriented professional who thrives in a fast-paced environment. The role provides hands-on support across accident reconstruction and forensic consulting matters, including case coordination, document preparation, client communication, and administrative support. The ideal candidate will bring strong communication, Microsoft Office, and interpersonal skills with a client-focused approach.

Job Responsibilities:

Administrative & Operational Support

Provide administrative support to accident reconstructionists and engineers
Manage calendars, meetings, travel arrangements, and court / examination dates
Prepare, edit, format, and proofread correspondence, expert reports, CVs, and invoices
Coordinate file intake, job openings, conflict checks, and file maintenance

Litigation & Client Coordination

Liaise with law firms, insurance carriers, and external vendors
Maintain strict confidentiality of sensitive legal and medical information
Track deadlines, limitations, and deliverables across multiple active files

Document & Data Management

Organize electronic files, exhibits, photos, drawings, and technical documentation
Maintain accurate records in case management, time tracking, and billing systems
Assist with document production, secure file sharing, and disclosure compliance

Billing & Reporting Support

Support monthly invoicing, expense tracking, and WIP reports
Assist Operations with internal reporting and process improvements

Qualifications

Required Qualifications:

High school diploma or equivalent.
0–2 years of experience as an Administrative Assistant, Legal Administrator, Technical Administrator, or similar role.
Strong English communication skills, both written and verbal.
Strong attention to detail, organization, and accuracy.
Advanced proficiency in Microsoft Office, including Word, Outlook, and Excel.
Strong interpersonal skills with a personable, client-focused approach.
Self-motivated with the ability to take initiative and work effectively in a fast-paced environment.
Growth mindset with an interest in continuous learning and professional development.

Preferred Qualifications:

Bachelor’s degree or college diploma.
Previous experience in accident reconstruction, forensic engineering, legal services, insurance, or consulting.
Experience supporting engineers or expert witnesses.
Familiarity with time entry and billing systems.
Strong proofreading and technical document formatting skills.

Physical and Mental Job Qualifications:

Prolonged periods sitting at a desk and working on a computer.

Additional Information

Some of the Benefits We Have Include

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

Our flexible work environment allows employees to work remotely, when needed
Medical, Dental, and Vision Insurance

A reasonable estimate of the salary range for this role is $55,000 - $63,000 CAD. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

Please explore what we’re all about at www.jsheld.com.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request for a reasonable accommodation, please email and include “Applicant Accommodation” within the subject line with your request and contact information.

Job Location Type: In Office

Department: Accident Reconstruction Consulting

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More about this job

Responsibilities

Provide comprehensive administrative and operational support to the accident reconstruction team, including file management and client coordination. Manage scheduling, document preparation, and billing processes while maintaining strict confidentiality and accuracy.

Requirements

Requires a high school diploma and 0-2 years of administrative experience, with advanced proficiency in Microsoft Office. Candidates must possess strong English communication skills and a detail-oriented, client-focused approach.

Skills

Administrative support
Case coordination
Document preparation
Client communication
Microsoft Office
Calendar management
Travel arrangements
Proofreading
File maintenance
Conflict checks
Time tracking
Billing systems
Data management
Confidentiality
Attention to detail
Interpersonal skills

Benefits

Medical insurance
Dental insurance
Vision insurance
Flexible work environment

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Accident Reconstruction
Forensic Consulting
Litigation Support
Document Management
Microsoft Word
Microsoft Outlook
Microsoft Excel
Invoicing
Expense Tracking
WIP Reports
Case Management
Legal Services
Insurance
Engineering Support
Expert Witness Support
Data Entry
File Intake
Conflict Checks
Disclosure Compliance
Technical Documentation
Professional Development
Client-focused
Confidentiality
Operational Support
Administrative Support
Reporting
Scheduling
Travel Coordination
Proofreading

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