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Added 1 min ago
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Content Marketing Manager, B2B Marketing (Bangkok Based, relocation provided)
Agoda
Vancouver, BC
- Full-time
Support go-to-market initiatives and product launches with content that drives awareness, consideration, and commercial engagement.
Added 1 min ago
RC
Cook 1
Retirement Concepts
Maple Ridge, BC
- $29.24 CAD / hour
- Temporary
Be an engaged collaborative team player, developing and maintaining professional relationships that support and strengthen the organizational culture and purpose.
Added 1 min ago
IS
Production Controller- Ship Repair
Irving Shipbuilding
Halifax, NS
- Full-time
Each Production Controller is assigned a group of Supervisors that they are responsible to provide work to support their crew and drive the schedule.
Added 2 mins ago
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Sr Spec, IT
Vale
Canada
- Full-time
We are seeking a Sr. Specialist, AI/Machine Learning Developer to join our AI & Automation Centre of Excellence for a permanent opportunity within Information Technology in Sudbury, ON.…
Added 16 mins ago
DW
Assistant Manager Quality Assurance
Durabuilt Windows & Doors
AB · Edmonton, AB
- Full-time
Support and sustain production processes to ensure consistent product quality
Added 16 mins ago
WD
2027 Apprenticeship Program - Lighting Trainee
Walt Disney Animation Studios
Vancouver, BC
- $30 CAD / hour
- Full-time
…refine and strengthen key disciplines, and engage in a real-time production environment with mentorship…
Added 16 mins ago
PT
Director, Product Engineering
ProFound Talent Inc.
AB · Edmonton, AB
- Full-time
…gas operators. Their equipment runs in some of the harshest production environments in the world - Western Canada, the Permian, and increasingly the Middle East, Africa and Latin America -…
Added 16 mins ago
WD
2027 Apprenticeship Program - Character TD (CFX) Trainee
Walt Disney Animation Studios
Vancouver, BC
- $30 CAD / hour
- Full-time
…refine and strengthen key disciplines, and engage in a real-time production environment with mentorship…
Added 16 mins ago
S
DCN Design for Manufacturing Engineer
SLB
Calgary, AB
- Full-time
…Manufacturing teams, ensuring products are designed for efficient production, assembly, quality, and cost-effectiveness. Applying expertise in DFM/DFA methodologies, they will drive design…
Added 16 mins ago
LC
Mechanic / Millwright
LANXESS Canada Co./Cie
Elmira, ON
- Full-time
…or assigned, including servicing, repairing or overhauling production…
Added 32 mins ago
SH
Controller | Contrôleur financier
Solutions HR Advisory
Brossard, QC
- Full-time
This isn't your typical Controller role overseeing a single property. You'll support the financial activities of an entire retirement residence division, with direct exposure to ongoing…
Added 32 mins ago
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Asset Owner | +15% retention bonus
Cascades
Calgary, AB
- Contract
…high-performing teams? Do you want to play a key role in optimizing production processes, support equipment reliability, and lead continuous improvement initiatives that make a measurable…
Added 32 mins ago
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Senior Site Reliability Engineer
Punt
Canada
- Full-time
We’re seeking a Senior Site Reliability Engineer to join Production Engineering, the team that help advance our infrastructure, security, reliability, and platform maturity. This is a…
Added 32 mins ago
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Frontend Software Engineer (Intermediate)
Punt
Canada
- Full-time
…system adoption, testing, performance, maintainability, and production…
Added 32 mins ago
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Backend Engineer (Intermediate)
Punt
Canada
- Full-time
…reliability, performance, and operational maturity of services that support a fast-growing social gaming business. We are looking for an engineer who is hands-on, AI-forward,…
Added 32 mins ago
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Site Reliability Engineer (Intermediate)
Punt
Canada
- Full-time
…someone who can operate across cloud infrastructure, CI/CD, production operations, security controls, observability, incident response, and developer…
Added 32 mins ago
P
Senior Backend Software Engineer
Punt
Canada
- Full-time
…reliability, performance, and operational maturity of services that support a fast-growing social gaming business. We are looking for an engineer who is hands-on, AI-forward,…
Added 32 mins ago
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Associate Data Engineer
Punt
Vancouver, BC
- Full-time
…our platform. Working alongside senior engineers, you will support our cloud data infrastructure by ingesting high-volume transactional datasets, writing production transformations, and…
Added 47 mins ago
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Animal Feed Auditor - North America
SGS
Canada
- Full-time
SGS helps to improve food safety, enhance quality, support sustainable development, improve margins, and protect brands. SGS auditors have the industry and business expertise to perform…
Added 47 mins ago
OH
Senior Specialist, Technical-1
Ontario Health | Santé Ontario
Toronto, ON
- Full-time
…complexes, soutient les projets d'infrastructure, les mises en production et les activités de maintenance, et veille à ce que les solutions soient conformes aux normes de Santé Ontario, aux…
Added 47 mins ago
Software Engineer - WiFi
Eagle Wireless
Richmond, BC
Provide technical support to customers and cross-functional teams for field or production issues.
Added 1 hour ago
WC
(CAN) Produce Department Manager
Walmart Canada
Wetaskiwin, AB
- Full-time
…department processes to ensure high customer service and meet production targets. Responsibilities include receiving merchandise, maintaining sales floor presentation, recruiting and…
Added 1 hour ago
LD
Senior Electrical Engineer Power Electronics
Leonardo DRS
Bedford, NS
- Full-time
…and trade studies through prototype bring-up, qualification support, and transition to production. The successful candidate will provide hands-on technical guidance to developing engineers…
Added 1 hour ago
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Community Manager - AntiSocial
AntiSocial
Vancouver, BC
- $50,000 to $60,000 CAD / year
- Full-time
…to creator partnerships, influencer strategies, and content production for leading brands around the world. As part of the Thinkingbox family, we bring creativity, collaboration, and…
Added 1 hour ago
EA
Building Maintenance Coordinator
Execaire Aviation
Dorval, QC
- Full-time
Monitor system performance and respond quickly to equipment faults or environmental deviations that could impact paint quality or production.

J.S. Held LLC

Administrative Assistant (Accident Reconstruction)

Oakville, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 0–2 years of experience as an Administrative Assistant, Legal Administrator, Technical Administrator, or similar role.
Posting language: English
Posted: Nov 5, 2026

Original job description

Company Description

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.

The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

Job Description

We are seeking an Administrative Assistant to join our Accident Reconstruction team in Oakville, ON. This is a great opportunity for a highly organized, detail-oriented professional who thrives in a fast-paced environment. The role provides hands-on support across accident reconstruction and forensic consulting matters, including case coordination, document preparation, client communication, and administrative support. The ideal candidate will bring strong communication, Microsoft Office, and interpersonal skills with a client-focused approach.

Job Responsibilities:

Administrative & Operational Support

Provide administrative support to accident reconstructionists and engineers
Manage calendars, meetings, travel arrangements, and court / examination dates
Prepare, edit, format, and proofread correspondence, expert reports, CVs, and invoices
Coordinate file intake, job openings, conflict checks, and file maintenance

Litigation & Client Coordination

Liaise with law firms, insurance carriers, and external vendors
Maintain strict confidentiality of sensitive legal and medical information
Track deadlines, limitations, and deliverables across multiple active files

Document & Data Management

Organize electronic files, exhibits, photos, drawings, and technical documentation
Maintain accurate records in case management, time tracking, and billing systems
Assist with document production, secure file sharing, and disclosure compliance

Billing & Reporting Support

Support monthly invoicing, expense tracking, and WIP reports
Assist Operations with internal reporting and process improvements

Qualifications

Required Qualifications:

High school diploma or equivalent.
0–2 years of experience as an Administrative Assistant, Legal Administrator, Technical Administrator, or similar role.
Strong English communication skills, both written and verbal.
Strong attention to detail, organization, and accuracy.
Advanced proficiency in Microsoft Office, including Word, Outlook, and Excel.
Strong interpersonal skills with a personable, client-focused approach.
Self-motivated with the ability to take initiative and work effectively in a fast-paced environment.
Growth mindset with an interest in continuous learning and professional development.

Preferred Qualifications:

Bachelor’s degree or college diploma.
Previous experience in accident reconstruction, forensic engineering, legal services, insurance, or consulting.
Experience supporting engineers or expert witnesses.
Familiarity with time entry and billing systems.
Strong proofreading and technical document formatting skills.

Physical and Mental Job Qualifications:

Prolonged periods sitting at a desk and working on a computer.

Additional Information

Some of the Benefits We Have Include

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

Our flexible work environment allows employees to work remotely, when needed
Medical, Dental, and Vision Insurance

A reasonable estimate of the salary range for this role is $55,000 - $63,000 CAD. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

Please explore what we’re all about at www.jsheld.com.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request for a reasonable accommodation, please email and include “Applicant Accommodation” within the subject line with your request and contact information.

Job Location Type: In Office

Department: Accident Reconstruction Consulting

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative and operational support to the accident reconstruction team, including file management and client coordination. Manage scheduling, document preparation, and billing processes while maintaining strict confidentiality and accuracy.

Requirements

Requires a high school diploma and 0-2 years of administrative experience, with advanced proficiency in Microsoft Office. Candidates must possess strong English communication skills and a detail-oriented, client-focused approach.

Skills

Administrative support
Case coordination
Document preparation
Client communication
Microsoft Office
Calendar management
Travel arrangements
Proofreading
File maintenance
Conflict checks
Time tracking
Billing systems
Data management
Confidentiality
Attention to detail
Interpersonal skills

Benefits

Medical insurance
Dental insurance
Vision insurance
Flexible work environment

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Accident Reconstruction
Forensic Consulting
Litigation Support
Document Management
Microsoft Word
Microsoft Outlook
Microsoft Excel
Invoicing
Expense Tracking
WIP Reports
Case Management
Legal Services
Insurance
Engineering Support
Expert Witness Support
Data Entry
File Intake
Conflict Checks
Disclosure Compliance
Technical Documentation
Professional Development
Client-focused
Confidentiality
Operational Support
Administrative Support
Reporting
Scheduling
Travel Coordination
Proofreading

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