Executive Assistant
- Toronto, ON, Canada
$100,000 to $120,000 CAD / year · Full-time
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Job details
- Pay
- $100,000 to $120,000 CAD / year
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
We’re hiring an Executive Assistant to support a Founder/CEO operating across multiple businesses and investments.
This role requires someone who is proactive, detail-oriented, and comfortable taking full ownership of outcomes. You’ll be trusted with sensitive information and expected to operate at a very high standard.
What You’ll Do
- Manage inbox, calendar, meetings, and executive communications
- Coordinate complex business and personal travel, including detailed itineraries
- Execute strategic calendar planning that balances business priorities, personal commitments, and key relationships
- Oversee office operations, host visitors, and ensure meeting spaces are prepared to a high standard
- Plan and coordinate business meetings, events, and select social engagements
- Track expenses and maintain administrative systems and processes
- Act as a trusted extension of the CEO across daily operations
What We’re Looking For
- Proven experience supporting senior executives in fast-paced environments
- Strong organizational skills with exceptional attention to detail
- Ability to manage both business and personal priorities with discretion
- Comfort operating autonomously and making sound judgment calls
- Experience in private equity, family office, finance, real estate, startups, or founder-led companies is a strong plus
- Tech-savvy and systems-oriented mindset
More about this job
Responsibilities
Manage the CEO’s inbox, calendar, communications, travel, meetings, and events, balancing business priorities with personal commitments and key relationships. Oversee office operations, expenses, and administrative systems while serving as a trusted extension of the CEO in daily operations.
Requirements
Candidates should have proven experience supporting senior executives in fast-paced environments, strong organizational skills, and exceptional attention to detail. They must exercise discretion, work autonomously, make sound judgments, and be comfortable with technology and systems; experience in private equity, family offices, finance, real estate, startups, or founder-led companies is a plus.
Skills
- Executive Support
- Inbox Management
- Calendar Management
- Executive Communications
- Travel Coordination
- Strategic Calendar Planning
- Office Operations
- Meeting Coordination
- Event Planning
- Expense Tracking
- Administrative Systems
- Organization
- Attention To Detail
- Discretion
- Autonomous Decision-Making
- Technology Proficiency
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
Keywords
- Founder
- Chief Executive Officer
- Executive Assistant
- Executive Support
- Inbox Management
- Calendar Management
- Executive Communications
- Business Travel
- Personal Travel
- Itinerary Planning
- Strategic Calendar Planning
- Office Operations
- Visitor Hosting
- Meeting Coordination
- Event Planning
- Social Engagements
- Expense Tracking
- Administrative Systems
- Confidential Information
- Private Equity
- Family Office
- Finance
- Real Estate
- Startups
- Founder-Led Companies
- Technology Proficiency