Senior Accounting Analyst

Position Summary

• The Sr. Accounting Analyst plays a key role in supporting the company's financial operations by ensuring the accuracy, integrity, and timely completion of accounting, billing, and financial reporting activities
• Working closely with the Controller and cross-functional teams, this position is responsible for managing the financial operations of an assigned portfolio of clients, overseeing monthly revenue recognition, coordinating client billing processes, maintaining financial records, and performing account reconciliations
• The role requires strong analytical and organizational skills, attention to detail, and the ability to manage multiple client accounts independently. It also involves providing financial support to internal stakeholders, identifying and resolving discrepancies, improving reporting processes, and supporting the development of other members of the accounting team

Core Responsibilities

1. Accounting Operations & Financial Reporting

• Work closely with the Controller as part of the accounting team to support the company's day-to-day financial operations
• Maintain accurate accounting records and support full-cycle accounting activities, including Accounts Payable (AP) and Accounts Receivable (AR)
• Prepare and maintain journal entries, adjusting entries, supporting schedules, and financial documentation
• Perform client account reconciliations, investigate discrepancies, and ensure outstanding balances are properly reviewed and resolved
• Assist with project cost tracking and financial monitoring to ensure accurate reporting of project-related financial information
• Contribute to month-end and year-end closing activities, ensuring financial information is complete and accurately recorded
• Prepare ad hoc financial reports and analysis as requested by the Controller, management, and internal stakeholders

2. Revenue Recognition & Financial Reporting

• Manage the monthly revenue recognition process for all assigned non-Bell clients, ensuring revenue is accurately recorded in accordance with the company's accounting policies
• Review project completion percentages and update the percentage of completion in NetSuite
• Create and maintain sales orders where required to support revenue recognition
• Prepare and post monthly revenue recognition journal entries
• Generate and distribute preliminary and final monthly revenue recognition reports to the Accounts team
• Review project financial information and coordinate with internal teams to ensure revenue is recognized accurately and in the appropriate reporting period

3. Client Account Management & Billing Operations

• Take direct ownership of the financial and billing operations for an assigned portfolio including: AAA, Asher, AAAA, BMO, BMO US, CanPrev, Home Equity Bank, Intact, Intuit, Investors Group, Kicking Horse Coffee, Kubota, Mastercard, Maple, Orbis, Petco, Sinai Health Foundation, Skip, Toyota Canada, Toyota US, and UNICEF

Key responsibilities include:

• Prepare client estimates based on project requirements, and supporting information received from internal teams
• Prepare client invoices and coordinate internal approvals for all assigned clients, excluding BMO, Intact, Toyota US, and UNICEF
• Submit approved invoices to clients through the appropriate channels, including email and client-specific billing portals
• Monitor invoice submissions, billing status, outstanding items, and client account balances to ensure timely and accurate billing
• Maintain and update the BMO pre-bill tracker, including reconciling balances and monitoring billing discrepancies
• Maintain and monitor blanket purchase order (PO) details for Intuit to support accurate and uninterrupted billing
• Maintain the estimate status report, ensuring all estimates, approvals, updates, and billing statuses are accurately documented
• Prepare and distribute monthly project completion date reports to the Accounts team and update relevant feedback in the estimate status report and Nexus
• Coordinate and share purchase order details with the Accounts team to support project tracking and billing activities
• Manage client-specific billing requirements, including transferring hours between project dockets where required for clients such as Petco and Toyota US

4. Internal Stakeholder & Client Coordination

• Act as the primary finance contact for the JAM Accounts team regarding assigned non-Bell client accounts
• Respond to billing, estimates, revenue recognition, purchase order, and account-related inquiries through email, meetings, and direct discussions
• Conduct monthly meetings with the JAM Accounts team lead to review BMO billing activities, pre-bill balances, and outstanding items
• Collaborate with Production, Accounts, Digital, and other internal teams to obtain project information, validate financial details, and coordinate required approvals
• Participate in client meetings when required, providing financial information, billing updates, and accounting-related input
• Follow up with internal stakeholders to resolve discrepancies, obtain missing information, and ensure financial activities are completed within required timelines

5. Team Support, Training & Process Improvement

• Provide training and ongoing guidance to team member on assigned lines of business (LOBs)
• Review and oversee accounting and billing tasks performed by other team member to ensure accuracy, consistency, and compliance with established procedures
• Identify opportunities to improve existing accounting, reporting, and billing processes to increase efficiency and accuracy
• Support the Controller and management with additional financial analysis, reporting, and operational requirements as needed