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Added 15 mins ago
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Jaybird Studios

Payroll Specialist

Vancouver, BC, Canada

Pay: Salary: Compensation is expected to be between $36 and $40 per hour, based on experience, payroll credentials, ADP Workforce Now proficiency and exposure to U.S. payroll.
Job type: Part-time
Apply by: Mar 22, 2027
Experience: 5+ years of end-to-end payroll experience
Working hours: 16–20 hours per week
Posting language: English
Posted: Sep 23, 2026

Apply About employer

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Original job description

About Us

Lagree West and Jaybird are sister brands, providing two different ways to move under one shared operating philosophy.

Lagree West offers high-intensity, low-impact, Pilates-inspired classes that build strength and flexibility. We're known for exceptional instruction, a strong mind-to-muscle connection, and warm service that feels personal. You’ll find us in seven studios across Vancouver and Victoria.

Jaybird is a mindful, music-driven experience in a heated infrared room, lit by candlelight. With six studios in Vancouver, Toronto and new york, our Pilates- and Yoga-inspired classes invite you to be present, move with intention, and feel yourself on a deeper level.

Our Team

Joining our team means helping create the kind of experience people look forward to all day. We care about how guests feel in the room, how we support each other, and how we show up every shift. We hold ourselves to a high standard and take pride in delivering consistent excellence, from the first hello to the last stretch.

Our values of Creating Amazement, Growth Mindset, and Pure Connection shape how we show up for guests and for each other. They’re the standard we hold, the way we lead, and the reason our studios feel the way they do.

Role Summary

The Payroll Specialist will lead the transition of Canadian payroll in-house and own its ongoing administration across Jaybird and Lagree West. The role will also support the implementation and execution of U.S. payroll as Jaybird expands into New York.

Payroll is processed bi-weekly for each brand on alternating schedules, creating an active payroll cycle each week. The Payroll Specialist will be responsible for payroll preparation, validation, reconciliation, reporting and compliance.

This role will work closely with Finance, People, Operations and Studio Leadership to ensure employees are paid accurately and on time and that payroll information is complete, properly approved and accurately reflected in the financial records.

Core Responsibilities

Payroll Processing

Own end-to-end payroll processing across all Canadian & U.S. entities and studio locations
Support the implementation and execution of U.S. payroll for New York operations
Review, validate and process payroll inputs, including:
New hires and terminations
Compensation and employment-status changes
Hourly and salaried compensation
Instructor and other variable pay
Bonuses, commissions and incentives
Vacation and statutory holiday pay
Leaves of absence and other payroll-related employee changes
Partner with People, Operations and Studio Leadership to ensure payroll inputs are complete, accurate and approved by established deadlines
Reconcile payroll registers to approved employee changes, time records and variable-pay inputs
Prepare payroll variance and exception reports for review before final approval
Investigate and resolve payroll discrepancies and employee payroll inquiries
Maintain accurate payroll records and supporting documentation

Payroll Accounting and Reporting

Prepare payroll journal entries and supporting schedules
Reconcile payroll expenses, liabilities, deductions and remittances
Prepare reporting on payroll costs, headcount, overtime, vacation liabilities and other relevant workforce metrics
Support Finance with payroll-related month-end and year-end reporting
Ensure payroll reconciliations and journal entries are completed within the monthly close timetable

Year-End and Compliance

Support year-end payroll reporting, including Canadian T4 slips and T4A slips for applicable contractors, U.S. W-2 forms and applicable 1099 forms, along with related federal and state payroll filings
Process Records of Employment and other required payroll documentation
Monitor payroll deadlines, statutory remittances and required filings
Ensure payroll practices comply with applicable provincial, state and federal requirements
Coordinate with ADP and external payroll, tax and employment advisors on U.S. payroll requirements
Support payroll, financial and compliance audits
Escalate payroll and compliance matters requiring additional review

Controls and Process Improvement

Maintain appropriate segregation of duties across payroll preparation, review, approval and funding
Build and maintain payroll calendars, procedures, checklists and approval workflows
Support the optimization of ADP Workforce Now and related payroll systems
Improve the flow of payroll information between Finance, People, Operations and Studio Leadership
Identify opportunities to automate or simplify manual payroll processes
Support integrations between payroll, scheduling, HRIS and accounting systems
Establish and maintain a documented payroll backup and business-continuity process

Key Requirements

5+ years of end-to-end payroll experience
Strong knowledge of Canadian & US payroll legislation and employment standards
Experience with ADP Workforce Now required
Experience using Jebra is an asset
Payroll Compliance Professional designation, or progress toward completion, preferred
Experience in a multi-location, hourly or service-based business strongly preferred
Experience with instructor, commission-based or other variable compensation structures is an asset
Exposure to U.S. payroll, particularly New York payroll, is an asset
Strong Excel and data-management skills
High attention to detail and commitment to accuracy
Strong organizational and time-management skills
Clear and professional written and verbal communication
Ability to manage confidential employee information with discretion

We are also looking for someone who:

Takes ownership and follows through
Catches issues before they become problems
Is highly organized and detail-oriented
Understands payroll as both a financial control and a critical part of the employee experience
Communicates clearly and respectfully
Can balance accuracy with practical execution
Enjoys building reliable processes
Is comfortable working across multiple entities, brands and locations
Thrives in a growing environment where systems and processes are still being developed

Measures of Success

Within the first year, this individual will have:

Successfully transitioned Canadian payroll in-house without material payment, remittance or reporting failures
Established accurate, repeatable and well-documented payroll processes
Completed payroll accurately and on schedule, with required inputs approved before processing
Established clear controls across payroll preparation, review, approval and funding
Completed payroll reconciliations and journal entries within the monthly close timetable
Supported the successful launch of U.S. payroll before the first New York employees commence work
Reduced payroll errors, exceptions and manual workarounds

Perks of Being on the Team

Unlimited Standby Classes – Move, sweat, and reset whenever space allows
Exclusive Discounts – On Lagree West and Jaybird classes, retail, and partner brands
Growth Opportunities – Be part of a growing brand with room to advance
Wellness-Focused Workplace – A positive, inspiring environment
Connected Team Culture – Work alongside people who get it

Job Information

Location: British Columbia or Ontario preferred

Type: Part Time

Reports to: This role will report to the Director of Finance and work closely with People, Operations and Studio Leadership.

Schedule: This is a permanent part-time position expected to require approximately 16–20 hours per week. Payroll is processed bi-weekly for each brand on alternating schedules, resulting in an active payroll cycle each week. The successful candidate must be consistently available during established payroll-processing and approval windows. Additional hours may be required during the initial transition, year-end reporting, statutory deadlines and the launch of U.S. payroll.

Salary: Compensation is expected to be between $36 and $40 per hour, based on experience, payroll credentials, ADP Workforce Now proficiency and exposure to U.S. payroll.

Please note only short-listed applicants will be contacted. We appreciate your interest and the time you took to apply!

Lagree West and Jaybird are equal opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for everyone on our team.

This job description is intended to outline the general responsibilities and expectations of this role. It is not a comprehensive list of all duties that may be required. Responsibilities, deliverables, and expectations may evolve based on business needs. The company reserves the right to modify this description at any time.

Apply About employer

More about this job

Responsibilities

Lead the transition of Canadian payroll in-house and manage ongoing payroll processing for both brands, while supporting the launch and administration of U.S. payroll. Reconcile payroll and related financial records, prepare reports and filings, maintain compliance and controls, and improve payroll processes in collaboration with Finance, People, Operations, and studio leaders.

Requirements

Requires at least five years of end-to-end payroll experience, strong knowledge of Canadian and U.S. payroll requirements, and experience with ADP Workforce Now. A Payroll Compliance Professional designation or progress toward it is preferred; strong Excel, accuracy, organization, communication, and discretion are also expected.

Skills

End-to-End Payroll Processing
Canadian Payroll Legislation
U.S. Payroll Legislation
ADP Workforce Now
Payroll Reconciliation
Payroll Accounting
Payroll Reporting
Payroll Compliance
Excel
Data Management
Process Improvement
Financial Controls
Time Management
Confidential Information Handling

Benefits

Unlimited Standby Classes
Exclusive Discounts
Growth Opportunities
Wellness-Focused Workplace
Connected Team Culture

Visa sponsorship

Not detected in the job text

Keywords

Payroll Processing
Canadian Payroll
U.S. Payroll
ADP Workforce Now
Jebra
Payroll Compliance Professional
Payroll Legislation
Employment Standards
Payroll Reconciliation
Payroll Journal Entries
Payroll Reporting
T4 Slips
T4A Slips
W-2 Forms
1099 Forms
Records of Employment
Statutory Remittances
Payroll Audits
Excel
Variable Compensation
Instructor Pay
Payroll Controls
Payroll Calendars
Approval Workflows
HRIS
Scheduling Systems
Accounting Systems
Month-End Close
Year-End Reporting
Business Continuity

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