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Added 6 mins ago
SC
Administrative Assistant
Strathcona County
Sherwood Park, AB
- Full-time
This posting is for 1 permanent full-time position up to 1 year
Added 6 mins ago
T
Assistant Wealth Market Manager
TD
London, ON · Windsor, ON
- Full-time
In partnership with the Market Manager, the Assistant Wealth Market Manager supports daily business operations across Wealth Advisory Services, Private Trust, and Wealth Insurance Services.…
Added 6 mins ago
UB
Full-time Store Supervisor | Boucherville
Urban Barn Ltd.
Boucherville, QC
- $17.35 to $22.35 CAD / hour
- Full-time
Help people create homes they love. Join the Urban Barn team as a Full-time Store Supervisor (or Shift Lead) at our Boucherville store in Quebec. With over 50 retail stores across the…
Added 22 mins ago
E
Seasonal Quick Service (QSR) Sales Associate (Part-Time & Full-Time) - Eataly Yorkville
Eataly
Toronto, ON
- $17.95 CAD / hour
- Full-time
- Part-time
- Contract
…paninis and other Italian treats. Reports to the QSR General Manager and the QSR Assistant General…
Added 23 mins ago
HB
Assistant Manager - BOSS Outlet, Cross Iron Mills
HUGO BOSS Canada, Inc.
Rocky View, AB
- Other
…we believe our equitable work environment helps unleash your full potential and inspires you to…
Added 23 mins ago
CC
Retail Sales Associate - Part-time
Canna Cabana
Niagara Falls, ON · Montrose, Niagara Falls, ON
- $17.6 to $18.5 CAD / hour
- Part-time
Canna Cabana is actively seeking Part-Time Sales Associates who are knowledgeable, responsible, hardworking, dedicated, and mature individuals interested in joining our team. Join us and…
Added 23 mins ago
UH
Clinical Research Study Assistant
University Health Network
Toronto, ON
- Full-time
Status: Temporary Full-Time (1-year contract)
Added 35 mins ago
E
Grocery Sales Associate (Full-Time & Part-Time) - Eataly Sherway Gardens
Eataly
Toronto, ON
- $17.95 CAD / hour
- Full-time
- Part-time
…Produce) and provides outstanding guest service. Reports to the Assistant Store Operations Manager and Store Operations…
Added 35 mins ago
SH
Assistant Practice Manager
Sentara Health
Williamsburg, ON
- Full-time
The Assistant Practice Manager acts as lead during Practice Manager’s absence. Provides supervision and work assignments to staff based on practice needs. Provides guidance regarding…
Added 38 mins ago
Principal Product Manager - Platform Security
PagerDuty
Toronto, ON
…engineering execution and customer trust. This role owns the full lifecycle from recommendation to implementation to operations. You'll be the decision-maker on risk acceptance, control…
Added 38 mins ago
Assistant Manager, Retail Inventory Control
Northland Properties
North Vancouver, BC
Job Title: Assistant Manager, Inventory Control
Added 1 hour ago
D
Assistant Team Leader
Dollarama
Gatineau, QC
- Part-time
Conducting manager-on-duty tasks: making sure daily breaks, time and attendance are properly tracked and participating in the hiring and performance management process.
Added 1 hour ago
D
Team Leader
Dollarama
Bromont, QC
- Full-time
As part of the management team, the Team Leader provides support to the Store Manager and Assistant Store Manager in overseeing daily retail store operations.
Added 1 hour ago
Assistant Director, CPA Student Learning Manager
EY
Toronto, ON
The CPA Learning Manager is a national, cross-service-line role responsible for leading the management and delivery of EY Canada’s internal CPA learning and student support programs and the…
Added 1 hour ago
E
Seasonal Quick Service (QSR) Sales Associate (Full-Time) - Eataly Sherway Gardens
Eataly
Toronto, ON
- $17.95 CAD / hour
- Full-time
- Contract
…pastries, coffee, paninis and other Italian treats. Reports to the Assistant Store Operations Manager and Store Operations…
Added 1 hour ago
CC
Associate Coordinator, People & Culture at Assiniboine Park
Compass Canada
Winnipeg, MB
- Part-time
The People & Culture Assistant Coordinator, reporting to the Manager, People & Culture provides hands-on support across core HR functions, with a strong emphasis on full-cycle hourly…
Added 1 hour ago
EN
Seasonal Quick Service (QSR) Sales Associate (Part-Time & Full-Time) - Eataly Yorkville
Eataly North America
Toronto, ON
- $17.95 CAD / hour
- Full-time
- Part-time
- Contract
…paninis and other Italian treats. Reports to the QSR General Manager and the QSR Assistant General…
Added 1 hour ago
EN
Seasonal Quick Service (QSR) Sales Associate (Full-Time) - Eataly Sherway Gardens
Eataly North America
Toronto, ON
- $17.95 CAD / hour
- Full-time
- Contract
…pastries, coffee, paninis and other Italian treats. Reports to the Assistant Store Operations Manager and Store Operations…
Added 1 hour ago
EN
Grocery Sales Associate (Full-Time & Part-Time) - Eataly Sherway Gardens
Eataly North America
Toronto, ON
- $17.95 CAD / hour
- Full-time
- Part-time
…Produce) and provides outstanding guest service. Reports to the Assistant Store Operations Manager and Store Operations…
Added 1 hour ago
TH
Unit Coordination Assistant -(Temporary Full Time) MH Cardiac Short Stay
Trillium Health Partners
ON · ON, Canada
- Full-time
The (Inpatient) Unit Coordination Assistant (UCA) provides clerical support for patient administrative services; information management; unit reception; ensures the clerical administration…
Added 1 hour ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Dartmouth, NS
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 1 hour ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Cap-aux-Meules, QC
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 1 hour ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Drummondville, QC
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 1 hour ago
C
Administrative assistant
Centro.team
Montreal, QC
- Full-time
1–2+ years of experience in a Personal Assistant, Executive Assistant, Office Manager, or similar administrative role.
Added 2 hours ago
WL
Financial Services Administrator
Wagner, Livock & Associates Financial Services Inc.
Kitchener, ON
- $45,000 to $60,000 CAD / year
- Full-time
Ability to work from our Kitchener, Ontario office full-time.

Jazz Aviation LP

Base Administrator

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 4, 2026
Experience: Minimum 2-3 years office administration experience.
Posting language: English
Posted: Oct 5, 2026

Original job description

Purpose of position

Provide and coordinate support for Flight Operations, Inflight Services Management and operating crews on an ongoing basis.

Key responsibilities

Maintain Pilot and Flight Attendant Absence Reports and provide updates to Base/Assistant Chief Pilots, Inflight Regional Manager as well as Inflight Managers.
Review letters for the AWP (Attendance Wellness Program) program, meet with Chief Pilot, Inflight Regional Manager and/or Inflight Managers to allocate letters.
Maintain Pilot and Flight Attendant Probation database and coordinate distribution of probation letters.
Maintain, purchase and distribute uniform pieces (epaulettes, wings, safety vest etc.).
Act as liaison between Pilot(s)/Flight Attendant(s) and the company regarding the repair of headsets and luggage.
Coordinate with terminating pilots ensuring all company property is returned.
Coordinate and authorize Airport Security Pass documentation.
Ensure crew rooms are always stocked and tidy.
Responsible for ordering supplies for the department.
Maintain office equipment.
Responsible for coding, signing and forwarding all department invoices and expenses to Accounts Payable (up to $1000).
Act as liaison between Account payable and pilot for etrip concerns / and follow-up.
Responsible for coding and forwarding to appropriate designate, those invoices & expenses more than $1000.
Coordinate, track and distribute parking passes and access keys.
Act as the 'point person' for all Pilot/Flight Attendant inquiries and ensure prompt, accurate follow up via email/phone/in person.
Forward training records, medicals and passports to Crew Records.
Follow up on and correct rejected US per diem account information.
Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.
Perform other related duties as assigned.

Required Qualifications

High school diploma or equivalent.
Minimum 2-3 years office administration experience.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint and Teams).
Excellent problem solving and organizational skills.
Can work well under pressure, meet deadlines and work with minimum supervision.
This position demands meticulous work standards and exemplary interpersonal skills.
Excellent communication skills, both written and oral.
English language fluency, both written and verbal (must be able to communicate with English internal and external customers across the country).

Note: Bilingualism (English and French) is a requirement at bases in the province of Quebec.

Preferred Qualifications

Possess a Certificate/Diploma in Office Administration.
Aviation industry experience.

Benefits of joining our award-winning team

Enjoy exclusive employee travel programs across the Air Canada network, giving you and your family access to incredible destinations.
Secure your long-term financial well-being with our competitive, employer-supported retirement savings programs (defined contribution pension plan or voluntary group RRSP) for permanent employees.
Benefit from a comprehensive health and wellness package, including health, dental, life, and accident insurance to keep you and your loved ones protected.

About Jazz Aviation LP

Jazz Aviation LP (Jazz) is Canada’s largest regional airline and Air Canada’s primary Air Canada Express operator, connecting people and communities to approximately 70 destinations across North America.

With over 4,200 dedicated professionals, Jazz fosters a workplace united by purpose and supported by programs and policies that promote safety, diversity, and wellness. Jazz is proud to be recognized for its strong commitment to people and culture. Visit our Company Awards and Recognition page to learn more about the honours we've earned.

Join our award-winning team and be part of shaping the future of regional aviation!

Our commitment to diversity, equity, inclusion, and accessibility

We strive to make our workplace accessible and inclusive. To support your success, we can provide accommodations for people with disabilities, such as adjustments or assistive measures to remove barriers during the recruitment process. If you require any accessibility support, please contact us at taleosupport@flyjazz.ca.

Jazz values diversity and we empower our employees to foster an internal culture of inclusion. Jazz is committed to providing equitable opportunities for employment and career advancement and we will continuously work to create inclusive and accessible work environments to maximize individual potential as well as psychological health and safety. Meeting the needs of passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.

Apply by Date

Oct 14, 2026

Primary Location

CA-BC-Vancouver

Schedule

Full-time

Job Type

Temporary

Term in Months

8

Shift

Days

Apply About employer

More about this job

Responsibilities

Provide administrative and coordination support to flight operations, inflight management, pilots, and flight attendants, including maintaining absence and probation records and coordinating related communications. Manage uniforms, supplies, invoices, security passes, access keys, crew room upkeep, and employee inquiries while supporting safety and established procedures.

Requirements

A high school diploma or equivalent and at least 2–3 years of office administration experience are required, along with proficiency in Microsoft Office and strong organizational, problem-solving, communication, and interpersonal skills. An office administration certificate or diploma and aviation industry experience are preferred; English fluency is required, with English-French bilingualism required at Quebec bases.

Skills

Office Administration
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Teams
Problem Solving
Organization
Deadline Management
Attention to Detail
Written Communication
Verbal Communication
Interpersonal Skills
Invoice Processing
Records Management
Customer Support

Benefits

Employee Travel Programs
Retirement Savings Programs
Voluntary Group RRSP
Health Insurance
Dental Insurance
Life Insurance
Accident Insurance

Visa sponsorship

Not detected in the job text

Keywords

Flight Operations
Inflight Services
Office Administration
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Teams
Absence Reports
Attendance Wellness Program
Probation Database
Uniform Distribution
Headset and Luggage Repairs
Airport Security Passes
Crew Room Supplies
Office Equipment
Invoice Processing
Accounts Payable
Expense Coding
Parking Passes
Access Keys
Crew Records
Training Records
Medical Records
Passports
US Per Diem
Aviation
Safety
Employee Inquiries

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