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Added 8 mins ago
Fixed Operations Manager - Toyota Northshore
The Jim Pattison Auto Group
North Vancouver, BC
We are seeking an experienced, results-driven Fixed Operations Manager to lead, direct, and grow our Parts and Service departments. This executive leadership role is responsible for the…
Added 8 mins ago
WHS - Walkhome Supervisor (w)
Alma Mater Society of Queen's University Inc.
Kingston, ON
Contribute to the planning of service-based promotional events as directed by the Head Manager and the Marketing and Outreach Assistant Manager
Added 9 mins ago
WC
General Merchandise Assistant Manager
Walmart Canada
Red Deer, AB
- Full-time
…specifically related to the (Front End or Back End or Fresh or Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all…
Added 24 mins ago
FG
Laline - Part Time Team Lead - Vaughan Mills
Fox Group Canada Inc.
Vaughan, ON
- Part-time
…customer experiences, and supporting store leadership in daily operations. This role is hands-on and sales-driven, combining personal selling with coaching and motivating team members to…
Added 26 mins ago
FE
Senior Sales Associate
FHC ENTERPRISES LTD.
Smithers, BC
- Up to $18.75 CAD / hour
…Doing the right thing, Enterprising) while supporting store operations by opening and closing the store and as the third key holder. Efforts of continuous improvement will be rewarded…
Added 26 mins ago
M
Assistant Food & Beverage Operations Manager
Marriott
Vancouver, BC
- Full-time
Supervises Food and Beverage (F&B)/culinary daily operations, and monitors compliance with all F&B policies, standards, and procedures. Assists in the ordering of F&B supplies, cleaning…
Added 39 mins ago
T
Assistant Wealth Market Manager
TD
London, ON · Windsor, ON
- Full-time
In partnership with the Market Manager, the Assistant Wealth Market Manager supports daily business operations across Wealth Advisory Services, Private Trust, and Wealth Insurance Services.…
Added 39 mins ago
UB
Full-time Store Supervisor | Boucherville
Urban Barn Ltd.
Boucherville, QC
- $17.35 to $22.35 CAD / hour
- Full-time
…Store Supervisor, you will collaborate with the Manager and Assistant Manager to create a positive working environment for the team and an excellent shopping experience for our…
Added 39 mins ago
QD
Assistant Site Superintendent, StreetSide Edmonton
Qualico Developments Canada Ltd.
Edmonton, AB
- Full-time
Reporting to the Director, Operations, as the Assistant Site Superintendent you will oversee on-site construction activities and assist in ensuring construction follows established design…
Added 39 mins ago
GC
Security Officer
Gateway Casinos
Thunder Bay, ON
- Part-time
- Temporary
At all times, you are aware of the gaming operations and will work under provincial gaming regulations and comply with all applicable laws, policies and procedures. This exciting…
Added 40 mins ago
SR
Assistant Project Manager
SmartCentres REIT
Vaughan, ON
- Full-time
Job Title: Assistant Project Manager - Construction
Added 40 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Wainwright, AB
- Contract
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 41 mins ago
Primary Care Nurse (RN)
University of Toronto
Toronto, ON
Under the direction of the Assistant Director of Clinical Operations, the Primary Care RN provides exceptional, holistic, culturally safe nursing care in accordance with established…
Added 56 mins ago
Facility Assistant I - Temporary
Bunge
Edmonton, AB · The Orchards At Ellerslie, AB
The Facility Assistant I supports the daily operations of a grain and special crops facility by operating processing equipment, handling product movement, and assisting with receiving,…
Added 56 mins ago
GT
Management Assistant, Procurement Services
Greater Toronto Airports Authority
Toronto, ON
- Full-time
Reporting to the Head of Procurement, the Management Assistant, Procurement Services plays a critical role in enabling the success of GTAA’s procurement function. This position provides…
Added 56 mins ago
CC
Retail Sales Associate - Part-time
Canna Cabana
Niagara Falls, ON · Montrose, Niagara Falls, ON
- $17.6 to $18.5 CAD / hour
- Part-time
Abide by all company policies and procedures as directed by the Store/Assistant Managers.
Added 56 mins ago
AF
Assistant Club Manager
Anytime Fitness - 567508
Calgary, AB
- $17 to $19 CAD / hour
- Part-time
…campaigns, and community outreach efforts using assets and operations created by the Anytime Fitness corporate…
Added 56 mins ago
FB
Assistant Chef Manager
Farm Boy Inc.
Ottawa, ON
- From $21 CAD / hour
- Full-time
Support daily department operations to ensure excellent customer service, effective merchandising and rotation, adequate staffing coverage, and consistently high cleanliness standards.
Added 1 hour ago
E
Grocery Sales Associate (Full-Time & Part-Time) - Eataly Sherway Gardens
Eataly
Toronto, ON
- $17.95 CAD / hour
- Full-time
- Part-time
…Produce) and provides outstanding guest service. Reports to the Assistant Store Operations Manager and Store Operations…
Added 1 hour ago
RD
restaurant assistant manager
Robin's Donuts
Paradise, NL
- Full-time
Plan, organize, direct, control and evaluate daily operations
Added 1 hour ago
SH
Assistant Practice Manager
Sentara Health
Williamsburg, ON
- Full-time
The Assistant Practice Manager supports daily operations within the practice by providing supervision, performing administrative tasks, and managing functions to create an efficient work…
Added 1 hour ago
T
Administrative Coordinator (Temporary)
TransAlta
AB · Alberta, Canada
- Temporary
TransAlta is looking for an experienced temporary Administrative Coordinator to join our Highvale Mine Operations Team on a temporary full-time basis.
Added 1 hour ago
A
Litigation Paralegal (civil)
Aplin
Edmonton, AB
- Full-time
…to work closely with one partner, providing a blend of legal assistant and paralegal support. You’ll be joining a small, close-knit team that values collaboration, professionalism, and a…
Added 1 hour ago
Senior Administrative Assistant
WestJet Group
Calgary, AB
…dynamic environment? WestJet is seeking a Senior Administrative Assistant to provide support to the VP & Senior VPs within our Finance organization. This role is ideal for someone who…
Added 1 hour ago
Principal Product Manager - Platform Security
PagerDuty
Toronto, ON
PagerDuty, Inc. (NYSE: PD) is the global leader in AI-first digital operations. By automatically detecting, diagnosing, and remediating issues, the PagerDuty Platform orchestrates AI agents…

Jazz Aviation LP

Base Administrator

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 4, 2026
Experience: Minimum 2-3 years office administration experience.
Posting language: English
Posted: Oct 5, 2026

Original job description

Purpose of position

Provide and coordinate support for Flight Operations, Inflight Services Management and operating crews on an ongoing basis.

Key responsibilities

Maintain Pilot and Flight Attendant Absence Reports and provide updates to Base/Assistant Chief Pilots, Inflight Regional Manager as well as Inflight Managers.
Review letters for the AWP (Attendance Wellness Program) program, meet with Chief Pilot, Inflight Regional Manager and/or Inflight Managers to allocate letters.
Maintain Pilot and Flight Attendant Probation database and coordinate distribution of probation letters.
Maintain, purchase and distribute uniform pieces (epaulettes, wings, safety vest etc.).
Act as liaison between Pilot(s)/Flight Attendant(s) and the company regarding the repair of headsets and luggage.
Coordinate with terminating pilots ensuring all company property is returned.
Coordinate and authorize Airport Security Pass documentation.
Ensure crew rooms are always stocked and tidy.
Responsible for ordering supplies for the department.
Maintain office equipment.
Responsible for coding, signing and forwarding all department invoices and expenses to Accounts Payable (up to $1000).
Act as liaison between Account payable and pilot for etrip concerns / and follow-up.
Responsible for coding and forwarding to appropriate designate, those invoices & expenses more than $1000.
Coordinate, track and distribute parking passes and access keys.
Act as the 'point person' for all Pilot/Flight Attendant inquiries and ensure prompt, accurate follow up via email/phone/in person.
Forward training records, medicals and passports to Crew Records.
Follow up on and correct rejected US per diem account information.
Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.
Perform other related duties as assigned.

Required Qualifications

High school diploma or equivalent.
Minimum 2-3 years office administration experience.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint and Teams).
Excellent problem solving and organizational skills.
Can work well under pressure, meet deadlines and work with minimum supervision.
This position demands meticulous work standards and exemplary interpersonal skills.
Excellent communication skills, both written and oral.
English language fluency, both written and verbal (must be able to communicate with English internal and external customers across the country).

Note: Bilingualism (English and French) is a requirement at bases in the province of Quebec.

Preferred Qualifications

Possess a Certificate/Diploma in Office Administration.
Aviation industry experience.

Benefits of joining our award-winning team

Enjoy exclusive employee travel programs across the Air Canada network, giving you and your family access to incredible destinations.
Secure your long-term financial well-being with our competitive, employer-supported retirement savings programs (defined contribution pension plan or voluntary group RRSP) for permanent employees.
Benefit from a comprehensive health and wellness package, including health, dental, life, and accident insurance to keep you and your loved ones protected.

About Jazz Aviation LP

Jazz Aviation LP (Jazz) is Canada’s largest regional airline and Air Canada’s primary Air Canada Express operator, connecting people and communities to approximately 70 destinations across North America.

With over 4,200 dedicated professionals, Jazz fosters a workplace united by purpose and supported by programs and policies that promote safety, diversity, and wellness. Jazz is proud to be recognized for its strong commitment to people and culture. Visit our Company Awards and Recognition page to learn more about the honours we've earned.

Join our award-winning team and be part of shaping the future of regional aviation!

Our commitment to diversity, equity, inclusion, and accessibility

We strive to make our workplace accessible and inclusive. To support your success, we can provide accommodations for people with disabilities, such as adjustments or assistive measures to remove barriers during the recruitment process. If you require any accessibility support, please contact us at taleosupport@flyjazz.ca.

Jazz values diversity and we empower our employees to foster an internal culture of inclusion. Jazz is committed to providing equitable opportunities for employment and career advancement and we will continuously work to create inclusive and accessible work environments to maximize individual potential as well as psychological health and safety. Meeting the needs of passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.

Apply by Date

Oct 14, 2026

Primary Location

CA-BC-Vancouver

Schedule

Full-time

Job Type

Temporary

Term in Months

8

Shift

Days

Apply About employer

More about this job

Responsibilities

Provide administrative and coordination support to flight operations, inflight management, pilots, and flight attendants, including maintaining absence and probation records and coordinating related communications. Manage uniforms, supplies, invoices, security passes, access keys, crew room upkeep, and employee inquiries while supporting safety and established procedures.

Requirements

A high school diploma or equivalent and at least 2–3 years of office administration experience are required, along with proficiency in Microsoft Office and strong organizational, problem-solving, communication, and interpersonal skills. An office administration certificate or diploma and aviation industry experience are preferred; English fluency is required, with English-French bilingualism required at Quebec bases.

Skills

Office Administration
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Teams
Problem Solving
Organization
Deadline Management
Attention to Detail
Written Communication
Verbal Communication
Interpersonal Skills
Invoice Processing
Records Management
Customer Support

Benefits

Employee Travel Programs
Retirement Savings Programs
Voluntary Group RRSP
Health Insurance
Dental Insurance
Life Insurance
Accident Insurance

Visa sponsorship

Not detected in the job text

Keywords

Flight Operations
Inflight Services
Office Administration
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Teams
Absence Reports
Attendance Wellness Program
Probation Database
Uniform Distribution
Headset and Luggage Repairs
Airport Security Passes
Crew Room Supplies
Office Equipment
Invoice Processing
Accounts Payable
Expense Coding
Parking Passes
Access Keys
Crew Records
Training Records
Medical Records
Passports
US Per Diem
Aviation
Safety
Employee Inquiries

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