Executive Assistant To CEO
- Markham, ON, Canada
Salary: $80,000 · Full-time
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Job details
- Pay
- Salary: $80,000
- Job type
- Full-time
- Apply by
- Experience
- 5+ years of experience as an Executive Assistant, supporting a CEO or senior executive
- Posting language
- English
- Posted
Original job description
About The Role
JD Development Group, a Markham-based real estate development company, is seeking an experienced Executive Assistant to support our CEO directly. In addition to managing her schedule and priorities, you will represent the company externally, attending events and meetings in her place and speaking on behalf of JD Development Group with confidence and sound judgment.
Key Responsibilities
Calendar & Time Management
Salary: $80,000
Location: Markham, Ontario, five days per week, with occasional off-site attendance at events and external meetings
Vacancy Status
This job posting is for an open vacancy.
Use of Artificial Intelligence
Artificial intelligence (AI) may be used throughout the recruitment process, including resume screening, candidate assessment, and selection, to ensure efficiency and alignment with job requirements.
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L195w91kRA
JD Development Group, a Markham-based real estate development company, is seeking an experienced Executive Assistant to support our CEO directly. In addition to managing her schedule and priorities, you will represent the company externally, attending events and meetings in her place and speaking on behalf of JD Development Group with confidence and sound judgment.
Key Responsibilities
Calendar & Time Management
- Manage the CEO’s calendar in its entirety, including scheduling, resolving conflicts, and prioritizing commitments based on business impact
- Provide daily and weekly briefings summarizing upcoming meetings, deadlines, and outstanding items
- Proactively allocate time for focused work, travel, and recurring priorities
- Attend industry events, community functions, and external meetings on behalf of the CEO when she is unable to attend
- Represent the company professionally and confidently, speaking on its behalf and building relationships with partners, clients, and industry contacts
- Prepare briefing notes and talking points for each engagement, and follow up with key takeaways and action items
- Draft correspondence, presentations, and briefing materials on the CEO’s behalf
- Prepare agendas and materials for board and leadership meetings, and track follow-up actions
- Serve as the first point of contact for external parties reaching the CEO’s office
- Act as the liaison between the CEO and internal departments
- Coordinate travel arrangements and manage expense reporting
- Handle confidential information with discretion and maintain the CEO’s files and records
- 5+ years of experience as an Executive Assistant, supporting a CEO or senior executive
- Confident public speaker, comfortable representing an organization at events and in meetings with senior-level contacts
- Excellent written and verbal communication skills
- Strong judgment, discretion, and composure in a high-visibility role
- Highly organized, with the ability to manage competing priorities independently
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Post-secondary education in Business Administration or a related field, or equivalent experience
- Real estate, development, or construction experience is an asset
Salary: $80,000
Location: Markham, Ontario, five days per week, with occasional off-site attendance at events and external meetings
Vacancy Status
This job posting is for an open vacancy.
Use of Artificial Intelligence
Artificial intelligence (AI) may be used throughout the recruitment process, including resume screening, candidate assessment, and selection, to ensure efficiency and alignment with job requirements.
Powered by JazzHR
L195w91kRA
More about this job
Responsibilities
Manage the CEO’s calendar, priorities, briefings, communications, meetings, travel, expenses, and confidential records. Represent the company at external events and meetings, maintain stakeholder relationships, and coordinate follow-up actions.
Requirements
Requires at least five years of experience supporting a CEO or senior executive, strong communication and public-speaking skills, sound judgment, discretion, and the ability to manage competing priorities independently. Proficiency in Microsoft Office and post-secondary education in business administration or a related field, or equivalent experience, are required; real estate, development, or construction experience is an asset.
Skills
- Calendar Management
- Time Management
- Prioritization
- Public Speaking
- External Representation
- Written Communication
- Verbal Communication
- Meeting Coordination
- Stakeholder Management
- Travel Coordination
- Expense Reporting
- Confidentiality
- Organization
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Construction
Keywords
- Executive Assistant
- CEO Support
- Calendar Management
- Time Management
- Daily Briefings
- External Representation
- Industry Events
- Community Functions
- Public Speaking
- Briefing Notes
- Talking Points
- Correspondence
- Presentations
- Board Meetings
- Leadership Meetings
- Stakeholder Management
- Travel Arrangements
- Expense Reporting
- Confidential Information
- Microsoft Office
- Outlook
- Word
- Excel
- PowerPoint
- Real Estate Development
- Construction