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JD Development Group

Executive Assistant To CEO

Markham, ON, Canada

Salary: $80,000 · Full-time

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Job details

Pay: Salary: $80,000
Job type: Full-time
Apply by: Nov 22, 2026
Experience: 5+ years of experience as an Executive Assistant, supporting a CEO or senior executive
Posting language: English
Posted: Oct 23, 2026

Original job description

About The Role

JD Development Group, a Markham-based real estate development company, is seeking an experienced Executive Assistant to support our CEO directly. In addition to managing her schedule and priorities, you will represent the company externally, attending events and meetings in her place and speaking on behalf of JD Development Group with confidence and sound judgment.

Key Responsibilities

Calendar & Time Management

Manage the CEO’s calendar in its entirety, including scheduling, resolving conflicts, and prioritizing commitments based on business impact
Provide daily and weekly briefings summarizing upcoming meetings, deadlines, and outstanding items
Proactively allocate time for focused work, travel, and recurring priorities

External Representation & Events

Attend industry events, community functions, and external meetings on behalf of the CEO when she is unable to attend
Represent the company professionally and confidently, speaking on its behalf and building relationships with partners, clients, and industry contacts
Prepare briefing notes and talking points for each engagement, and follow up with key takeaways and action items

Communications & Meetings

Draft correspondence, presentations, and briefing materials on the CEO’s behalf
Prepare agendas and materials for board and leadership meetings, and track follow-up actions

Stakeholder Management

Serve as the first point of contact for external parties reaching the CEO’s office
Act as the liaison between the CEO and internal departments

Travel, Expenses & Records

Coordinate travel arrangements and manage expense reporting
Handle confidential information with discretion and maintain the CEO’s files and records

Qualifications

5+ years of experience as an Executive Assistant, supporting a CEO or senior executive
Confident public speaker, comfortable representing an organization at events and in meetings with senior-level contacts
Excellent written and verbal communication skills
Strong judgment, discretion, and composure in a high-visibility role
Highly organized, with the ability to manage competing priorities independently
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Post-secondary education in Business Administration or a related field, or equivalent experience
Real estate, development, or construction experience is an asset

Compensation & Work Location

Salary: $80,000

Location: Markham, Ontario, five days per week, with occasional off-site attendance at events and external meetings

Vacancy Status

This job posting is for an open vacancy.

Use of Artificial Intelligence

Artificial intelligence (AI) may be used throughout the recruitment process, including resume screening, candidate assessment, and selection, to ensure efficiency and alignment with job requirements.

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More about this job

Responsibilities

Manage the CEO’s calendar, priorities, briefings, communications, meetings, travel, expenses, and confidential records. Represent the company at external events and meetings, maintain stakeholder relationships, and coordinate follow-up actions.

Requirements

Requires at least five years of experience supporting a CEO or senior executive, strong communication and public-speaking skills, sound judgment, discretion, and the ability to manage competing priorities independently. Proficiency in Microsoft Office and post-secondary education in business administration or a related field, or equivalent experience, are required; real estate, development, or construction experience is an asset.

Skills

Calendar Management
Time Management
Prioritization
Public Speaking
External Representation
Written Communication
Verbal Communication
Meeting Coordination
Stakeholder Management
Travel Coordination
Expense Reporting
Confidentiality
Organization
Microsoft Outlook
Microsoft Word
Microsoft Excel

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CEO Support
Calendar Management
Time Management
Daily Briefings
External Representation
Industry Events
Community Functions
Public Speaking
Briefing Notes
Talking Points
Correspondence
Presentations
Board Meetings
Leadership Meetings
Stakeholder Management
Travel Arrangements
Expense Reporting
Confidential Information
Microsoft Office
Outlook
Word
Excel
PowerPoint
Real Estate Development
Construction

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