Project Administrator
- Marathon, ON, Canada
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Job details
- Posting language
- English
- Posted
Original job description
Project Administrator
About the Role
JDS Energy & Mining is seeking a highly organized and proactive a site-based FIFO Project Administrator. The Project Administrator plays a key role in coordinating site administrative activities, including workforce logistics, travel, onboarding, document control, camp accommodations, procurement support, and communications.
The JDS Way
All employees are expected to demonstrate the following:
- Accept No Mediocrity
- Conduct Business Professionally, Ethically, and Practically
- Be True to Our Word
- Uphold the Highest Standards of Leadership, Teamwork, and Accountability
- Maintain Open and Honest Communication
- Ensure No Harm to People, the Environment, Assets, or Reputation
Key Responsibilities
- Provide administrative support to site leadership and project teams
- Coordinate workforce travel, site access, accommodations, and mobilization logistics
- Manage employee onboarding, orientation scheduling, and personnel documentation
- Maintain personnel files, training records, certifications, and compliance documentation
- Track workforce attendance and scheduling records
- Support recruitment activities including interview scheduling and candidate logistics
- Maintain camp occupancy records and coordinate room assignments
- Prepare and distribute site communications, reports, and meeting minutes
- Manage document control processes and maintain accurate site records
- Support procurement activities including requisitions, purchase orders, and invoices
- Coordinate site meetings and track action items
- Assist with contractor administration and documentation
- Support HSE and regulatory compliance through accurate reporting and record keeping
- Track office supplies and administrative resources
- Assist with weekly and monthly reporting
- Coordinate charter flight manifests and workforce scheduling
- Liaise with corporate departments (HR, Finance, Supply Chain, HSE)
- Foster positive working relationships across site and corporate teams
- Ensure compliance with company policies and project objectives
More about this job
Responsibilities
The Project Administrator coordinates site administrative activities including workforce logistics, travel, onboarding, and document control. They also support site leadership with reporting, procurement, and maintaining compliance with company policies.
Requirements
The role requires a highly organized and proactive individual capable of managing site-based administrative tasks and personnel records. Candidates must demonstrate strong teamwork, accountability, and the ability to maintain professional standards in a remote site environment.
Skills
- Workforce logistics
- Document control
- Procurement support
- Onboarding
- Travel coordination
- Personnel documentation
- HSE compliance
- Reporting
- Meeting coordination
- Data entry
- Record keeping
- Communication
- Scheduling
- Camp accommodation management
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Logistics
- Energy
- Construction
- Management & Leadership
Keywords
- Project Administrator
- FIFO
- Workforce logistics
- Document control
- Procurement
- Onboarding
- HSE
- Regulatory compliance
- Site administration
- Travel coordination
- Camp management
- Reporting
- Personnel files
- Training records
- Meeting minutes
- Supply chain
- HR support
- Finance support
- Site access
- Mobilization