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JDS Energy & Mining

Shafts & Headframes Package Coordinator

Vancouver, BC, Canada

Posting language: English
Posted: Sep 25, 2026

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Original job description

The Shafts & Headframes Package Coordinator supports the coordination and delivery of shaft and headframe packages for mining projects. This position works closely with engineering, procurement, project controls, construction, vendors, contractors, and site teams to coordinate technical deliverables, procurement activities, schedules, and project documentation throughout the project lifecycle.

Responsibilities:

Package Coordination

Coordinate the development and execution of shaft and headframe packages from engineering through procurement, construction, and commissioning.
Maintain package schedules, trackers, action items, and status reports to monitor progress and key milestones.
Coordinate requirements and deliverables across mining, civil, structural, mechanical, electrical, hoisting, and construction disciplines.
Track package scope, deliverables, approvals, outstanding actions, and changes.
Identify potential delays, interfaces, and issues that may impact schedule, cost, or execution and escalate as required.

Engineering & Technical Coordination

Coordinate the flow of technical information between engineering teams, consultants, vendors, and contractors.
Track engineering deliverables including drawings, specifications, calculations, reports, datasheets, and technical submissions.
Coordinate technical reviews, comments, approvals, and responses to Requests for Information (RFIs) and technical queries.
Assist with coordinating shaft and headframe interfaces, including shaft infrastructure, headframe structures, hoisting systems, conveyances, shaft stations, and associated facilities.
Participate in design reviews, constructability reviews, and multidisciplinary coordination meetings.

Vendor & Procurement Coordination

Support preparation and administration of Requests for Proposals (RFPs), Requests to Award (RTAs), purchase orders, and procurement documentation.
Coordinate vendor submissions, technical documentation, approvals, and outstanding deliverables.
Assist engineering and procurement teams with technical bid evaluations and vendor clarifications.
Track procurement milestones including award, engineering, manufacturing, inspection, shipment, and delivery.
Coordinate vendor meetings and follow up on outstanding technical and commercial actions.

Schedule & Cost Tracking

Maintain package schedules and monitor progress against project milestones.
Track engineering, procurement, fabrication, construction, and delivery activities.
Support quantity tracking, progress measurement, and cost reporting.
Maintain package action, risk, and issue registers.
Prepare regular package status updates and reports for project management and project controls.
Identify changes that may affect package scope, cost, or schedule.

Construction & Site Coordination

Support coordination between engineering, contractors, vendors, and site teams during construction and installation.
Coordinate site requirements, inspections, technical queries, and field changes.
Assist with tracking shaft sinking, headframe construction, equipment installation, and related infrastructure activities as applicable to the project.
Participate in site meetings, progress reviews, inspections, and construction coordination activities.
Support commissioning, handover, and closeout of the shaft and headframe package.

Documentation & Quality Assurance

Maintain accurate and organized package documentation throughout the project lifecycle.
Track vendor and contractor documentation and ensure required deliverables are received and distributed.
Support document control and ensure current drawings, specifications, and technical information are available to project stakeholders.
Assist with quality documentation, inspections, testing, and equipment acceptance activities.
Support package closeout and handover documentation.

Interdisciplinary Coordination

Liaise with engineering, procurement, project controls, construction, commissioning, vendors, contractors, and site operations.
Coordinate interfaces between shaft and headframe systems and other mine infrastructure and project packages.
Participate in coordination meetings and maintain action items and follow-up requirements.
Communicate package status, outstanding issues, risks, and schedule impacts to the project team.

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More about this job

Responsibilities

The coordinator manages the end-to-end delivery of shaft and headframe packages, ensuring alignment between engineering, procurement, and construction teams. They are responsible for tracking schedules, technical documentation, vendor deliverables, and site-based progress to ensure project milestones are met.

Requirements

The role requires strong coordination skills across mining, civil, and mechanical disciplines to manage complex infrastructure projects. Candidates must be proficient in tracking project scope, technical reviews, and vendor activities throughout the project lifecycle.

Skills

Project Coordination
Mining Engineering
Procurement
Construction Management
Technical Documentation
Schedule Tracking
Vendor Management
Contract Administration
Engineering Deliverables
Multidisciplinary Coordination
Cost Reporting
Quality Assurance
Commissioning
Risk Management
RFI Management
Site Inspections

Visa sponsorship

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Keywords

Shafts
Headframes
Mining Projects
Project Controls
Procurement
Engineering
Construction
Commissioning
Vendor Management
RFP
RTA
Technical Bid Evaluation
Schedule Tracking
Cost Reporting
Risk Register
Site Coordination
Infrastructure
Hoisting Systems
Conveyances
Document Control
Quality Assurance
Field Changes
Multidisciplinary Coordination
Project Lifecycle
Technical Queries

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