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Added 1 hour ago
Air Import Coordinator
ITN Logistics
Mississauga, ON
Full-time
Role Description The Air Import Coordinator is a full-time, on-site role based in Mississauga, ON. This position is responsible for managing daily air import operations, including…
Added 6 hours ago
Coordinator, Business Management
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Toronto, ON
$65,000 to $75,000 CAD / year
Full-time
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Added 7 hours ago
Junior Supply Chain Specialist - Corporate
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Full-time
…Corporate provides administrative, analytical and operational support to the National Supply Chain Manager, contributing to the execution of supply chain management processes and…
Added 7 hours ago
Safety Coordinator
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ON
Full-time
Thyssen Mining is a full-service underground mining contractor with several projects in Canada and the US. Thyssen Mining is looking for a Safety Coordinator for project in Ontario.
Added 8 hours ago
Assistant Restaurant Manager
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Calgary, AB
Full-time
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Added 9 hours ago
Senior Finance Coordinator
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Added 9 hours ago
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To provide effective and timely financial management, budgeting, grants management and financial reporting support to Islamic Relief Yemen (IRY), ensuring that project budgets, expenditure,…
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Provider Support Coordinator
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Full-time · Remote
We're hiring a full-time remote Provider Support Coordinator to serve as a dedicated support resource for our provider network at Sailor Health. You'll be a go-to contact for therapists and…
Added 11 hours ago
Academic Integrity Coordinator
University Canada West
Vancouver, BC
$55,000 to $65,000 CAD / year
Full-time · Temporary
Reporting to the Executive Director, Academic Operations & Initiatives, the Academic Integrity Coordinator provides administrative support for all academic integrity related functions…
Added 11 hours ago
Service Dispatch Coordinator
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Full-time
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Added 11 hours ago
Service Coordinator - Security Solutions
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Calgary, AB
$55,000 to $60,000 CAD / year
Convergint is currently recruiting for a team-oriented, results-driven, Service Coordinator to join our amazing culture in Calgary, AB. The Service Coordinator answers, responds to, and…
Added 13 hours ago
Community Coordinator (One-Year Contract)
Boardwalk
Calgary, AB
Contract
Control Inventory for building operations. Oversee ordering of parts and supplies by site. Ensure site has all supplies to run appropriately. Oversee administration of inventory.
Added 13 hours ago
Business Development Coordinator - Sterling Honda
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Hamilton, ON
Full-time
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Added 13 hours ago
Internet/Business Development Coordinator - Rose City Ford
AutoCanada Inc.
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$50,000 to $65,000 CAD / year
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Added 14 hours ago
Automotive Technical Coordinator - 24 Month Contract/Acting
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Added 14 hours ago
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The Language Assets Coordinator manages the creation, tracking, and delivery of subtitles, dubbing materials, scripts, and metadata for global distribution. This role works closely with…
Added 14 hours ago
Lead Desktop Support
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Added 16 hours ago
AltaGas - E&I Maintenance Coordinator, REEF
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Added 16 hours ago
AltaGas - Millwright/Heavy-Duty Mechanic - RIPET
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Added 19 hours ago
Junior Research Coordinator
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Vancouver, BC
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…benign and malignant hematologic disorders. The Junior Research Coordinator will work under the supervision Research Program Manager, and Research Operations Manager of HRP, as well as…
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JDS Energy & Mining

Shafts & Headframes Package Coordinator

Vancouver, BC, Canada

Posting language: English
Posted: Sep 25, 2026

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Original job description

The Shafts & Headframes Package Coordinator supports the coordination and delivery of shaft and headframe packages for mining projects. This position works closely with engineering, procurement, project controls, construction, vendors, contractors, and site teams to coordinate technical deliverables, procurement activities, schedules, and project documentation throughout the project lifecycle.

Responsibilities:

Package Coordination

Coordinate the development and execution of shaft and headframe packages from engineering through procurement, construction, and commissioning.
Maintain package schedules, trackers, action items, and status reports to monitor progress and key milestones.
Coordinate requirements and deliverables across mining, civil, structural, mechanical, electrical, hoisting, and construction disciplines.
Track package scope, deliverables, approvals, outstanding actions, and changes.
Identify potential delays, interfaces, and issues that may impact schedule, cost, or execution and escalate as required.

Engineering & Technical Coordination

Coordinate the flow of technical information between engineering teams, consultants, vendors, and contractors.
Track engineering deliverables including drawings, specifications, calculations, reports, datasheets, and technical submissions.
Coordinate technical reviews, comments, approvals, and responses to Requests for Information (RFIs) and technical queries.
Assist with coordinating shaft and headframe interfaces, including shaft infrastructure, headframe structures, hoisting systems, conveyances, shaft stations, and associated facilities.
Participate in design reviews, constructability reviews, and multidisciplinary coordination meetings.

Vendor & Procurement Coordination

Support preparation and administration of Requests for Proposals (RFPs), Requests to Award (RTAs), purchase orders, and procurement documentation.
Coordinate vendor submissions, technical documentation, approvals, and outstanding deliverables.
Assist engineering and procurement teams with technical bid evaluations and vendor clarifications.
Track procurement milestones including award, engineering, manufacturing, inspection, shipment, and delivery.
Coordinate vendor meetings and follow up on outstanding technical and commercial actions.

Schedule & Cost Tracking

Maintain package schedules and monitor progress against project milestones.
Track engineering, procurement, fabrication, construction, and delivery activities.
Support quantity tracking, progress measurement, and cost reporting.
Maintain package action, risk, and issue registers.
Prepare regular package status updates and reports for project management and project controls.
Identify changes that may affect package scope, cost, or schedule.

Construction & Site Coordination

Support coordination between engineering, contractors, vendors, and site teams during construction and installation.
Coordinate site requirements, inspections, technical queries, and field changes.
Assist with tracking shaft sinking, headframe construction, equipment installation, and related infrastructure activities as applicable to the project.
Participate in site meetings, progress reviews, inspections, and construction coordination activities.
Support commissioning, handover, and closeout of the shaft and headframe package.

Documentation & Quality Assurance

Maintain accurate and organized package documentation throughout the project lifecycle.
Track vendor and contractor documentation and ensure required deliverables are received and distributed.
Support document control and ensure current drawings, specifications, and technical information are available to project stakeholders.
Assist with quality documentation, inspections, testing, and equipment acceptance activities.
Support package closeout and handover documentation.

Interdisciplinary Coordination

Liaise with engineering, procurement, project controls, construction, commissioning, vendors, contractors, and site operations.
Coordinate interfaces between shaft and headframe systems and other mine infrastructure and project packages.
Participate in coordination meetings and maintain action items and follow-up requirements.
Communicate package status, outstanding issues, risks, and schedule impacts to the project team.

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More about this job

Responsibilities

The coordinator manages the end-to-end delivery of shaft and headframe packages, ensuring alignment between engineering, procurement, and construction teams. They are responsible for tracking schedules, technical documentation, vendor deliverables, and site-based progress to ensure project milestones are met.

Requirements

The role requires strong coordination skills across mining, civil, and mechanical disciplines to manage complex infrastructure projects. Candidates must be proficient in tracking project scope, technical reviews, and vendor activities throughout the project lifecycle.

Skills

Project Coordination
Mining Engineering
Procurement
Construction Management
Technical Documentation
Schedule Tracking
Vendor Management
Contract Administration
Engineering Deliverables
Multidisciplinary Coordination
Cost Reporting
Quality Assurance
Commissioning
Risk Management
RFI Management
Site Inspections

Visa sponsorship

Not detected in the job text

Keywords

Shafts
Headframes
Mining Projects
Project Controls
Procurement
Engineering
Construction
Commissioning
Vendor Management
RFP
RTA
Technical Bid Evaluation
Schedule Tracking
Cost Reporting
Risk Register
Site Coordination
Infrastructure
Hoisting Systems
Conveyances
Document Control
Quality Assurance
Field Changes
Multidisciplinary Coordination
Project Lifecycle
Technical Queries

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