Jobs in Canada

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Added 11 mins ago
TH
Housing Maintenance Assistant
Tr’ondëk Hwëch’in Government
Dawson City, YT
- Full-time
…part-time, term, or auxiliary on-call vacancies within the same department and classification based on the organizational needs by going the next highest ranked candidate until the…
Added 11 mins ago
TH
Housing Maintenance Assistant
Tr’ondëk Hwëch’in Government
Dawson City, YT
- Full-time
…part-time, term, or auxiliary on-call vacancies within the same department and classification based on the organizational needs by going the next highest ranked candidate until the…
Added 11 mins ago
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Continuing Care Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 11 mins ago
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Medical Laboratory Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Added 11 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 11 mins ago
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Continuing Care Assistant
HealthCareersInSask.ca
Regina, SK
- Part-time
Added 11 mins ago
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Unit Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Department: Surgical Nursing Unit - Unit 5000 RUH
Added 26 mins ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Hours of Work: Scheduled for up to 22.5 hours per week, depending on the operational needs of the department.
Added 26 mins ago
WC
(CAN) Gérant de rayon leader, aliments
Walmart Canada
Trois-Rivières, QC
- Full-time
Position Summary...The Food Lead Department Manager supports food area operations by working closely with the Food Assistant Manager to deliver a strong customer experience and efficient…
Added 26 mins ago
SM
Registered Practical Nurse - Med/Surg
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 26 mins ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)
Added 26 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 26 mins ago
MS
Legal Assistant
Minted Search Group
Toronto, ON
- Full-time
The Firm is currently looking for a Legal Administrative Assistant to join our Litigation Department within the Toronto office. The position requires 2+ years’ experience in Civil…
Added 27 mins ago
SM
Physiotherapist - Full Time
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Must have a good attendance record
Added 27 mins ago
MN
Executive Assistant to Chief Executive Officer
MM NOVA TECH LTD
Vaughan, ON
- Full-time
We are looking for a proactive, highly organised and detail-oriented Executive Assistant to the CEO who can provide executive-level support while also contributing to the company's…
Added 27 mins ago
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Medical Laboratory Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Added 27 mins ago
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Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Department: Vaccine Management & Provision For Complex Travel & Purchased Vaccines
Added 27 mins ago
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Continuing Care Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Added 27 mins ago
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Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Department: Vaccine Management & Provision For Complex Travel & Purchased Vaccines
Added 27 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 27 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Watrous, SK
- Part-time
Added 27 mins ago
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Unit Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Department: Surgical Nursing Unit - Unit 5000 RUH
Added 27 mins ago
Registered Pharmacy Technician - Drug Access Navigator
Nova Scotia Health and IWK Health
Halifax, NS
Department: PHAR Pharmacy Oncology/Surgery/Research
Added 27 mins ago
Registered Pharmacy Technician - Pharmacy Services
Nova Scotia Health and IWK Health
Halifax, NS
Experience as a pharmacy technician/pharmacy practice assistant, preferably in a hospital, an asset
Added 27 mins ago
JT
Administrative Assistant
Jean Tweed Centre
Toronto, ON · Etobicoke, Ontario
- $30,459 to $35,633 CAD / year
- Contract
The Administrative Assistant provides general administrative and clerical support to the organization. The role involves coordinating departmental programs/activities, organizing meetings,…

Jean Tweed Centre

Administrative Assistant

Toronto, ON, Canada
Etobicoke, ON, Canada

$30,459 to $35,633 CAD / year · Contract

Apply on jobs.workable.com About employer

Applications open in a new tab.

Job details

Pay: $30,459 to $35,633 CAD / year
Job type: Contract
Experience: Minimum of 2 years of work experience in an office environment.
Posting language: English
Posted: Nov 10, 2026

Original job description

Position Purpose

The Administrative Assistant provides general administrative and clerical support to the organization. The role involves coordinating departmental programs/activities, organizing meetings, document processing and ensuring proper file management systems.

The position includes a range of administrative services that are performed with a customer service focus, including booking appointments and scheduling meetings, maintaining filing systems and providing information, preparing reports, data entry, conducting data analysis, tracking/processing of staffing information, and maintaining contracts.

Responsibilities

Service

Provide administrative support to management, programs/departments, staff and clients as required.
Provide reception support.
Receives, forwards and/or addresses requests for information from internal/external customers as required.
Provide caller information about programs and referrals as required.
As per department protocol, create client profiles/programs in Case Works data systems.
Attend meetings, perform minute-taking, and distribute minutes to relevant persons as required.
Ensure accurate duplication, collation and work processing for presentations, monthly reports, presentation materials and information packages.
Word process correspondence, reports and program related materials as requested,
Sort, record and distribute all incoming and outgoing correspondence including internal correspondence.
Monitor the usage/supply of forms, stationery and design/request orders as necessary.
Provide data entry support for reporting systems/programs.
Monitor and advise Manager of requirements for office and program supplies.
Provide administrative support for client activities such as orientation.
Review documents/reports/information packages for accuracy and edit/organize for use / presentation.
Prepare summary reports on program data, as required.
Provide ongoing administrative support to relevant organizational activities/programs.
Collaborate with supervisor to discuss job performance and establish professional goals.
Engage in ongoing staff development and personal learning as agreed to in performance reviews.
Other duties as assigned.

Organizational

Conduct job responsibilities with a commitment to harm reduction, trauma- informed, women-centred and anti-oppressive practices.
Abide by the Occupational Health and Safety Act, and work in a manner that is safe, reporting incidents immediately to direct supervisor.
Adhere to the policies and procedures of The Jean Tweed Centre.
Perform other duties as assigned in order to meet the overall goals and objectives of The Jean Tweed Centre.
Maintain a client service orientation including learning about/addressing client needs and concerns.
Work collaboratively including respect others, sharing information, consulting and celebrating shared successes.
Demonstrate accountability by holding self responsible and following through on commitments.
Support inclusion and equity by respecting others, embracing diversity and addressing oppression.
Commit to continuous learning through professional development, giving and receiving constructive feedback and applying new skills.

Qualifications

Post-secondary Diploma in Business Administration or Office Administration.
Proficiency in Microsoft Office Suite, e.g. Word, Excel, PowerPoint and Publisher.
Minimum of 2 years of work experience in an office environment.
Ability to pay attention to details.
Ability to handle interruptions and work pressure.
Ability to learn new concepts, theories and procedures.
Ability to relate to others tactfully, courteously and respectfully.
Ability to work well in a team or group.
Demonstrated enthusiasm in professional development and/or actively pursuing personal development opportunities.
Good verbal and written skills.
Excellent customer service skills.

Working hours are Monday - Friday 12pm-5pm

Holiday and extended working hours as needed

Apply on jobs.workable.com About employer

More about this job

Responsibilities

The Administrative Assistant provides general clerical and administrative support, including document processing, meeting coordination, and data entry. The role also involves reception duties, maintaining filing systems, and preparing reports to support organizational programs.

Requirements

Candidates must possess a post-secondary diploma in Business or Office Administration and at least 2 years of office experience. Proficiency in the Microsoft Office Suite and strong attention to detail are required for this role.

Skills

Administrative support
Clerical support
Data entry
Data analysis
Meeting coordination
Minute-taking
Document processing
File management
Customer service
Microsoft Office Suite
Word
Excel
PowerPoint
Publisher
Scheduling
Reception

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Clerical Support
Data Entry
Data Analysis
Microsoft Office
Word
Excel
PowerPoint
Publisher
Reception
Case Works
Minute-taking
File Management
Customer Service
Staffing Information
Contract Maintenance
Office Administration
Business Administration
Trauma-informed
Harm Reduction
Anti-oppressive Practice
Occupational Health and Safety

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Jobs in Canada