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Added 10 mins ago
F
Health & Safety Coordinator
FERMAR
Toronto, ON
- Full-time
Reports To: VP Risk Management/Health & Safety Manager
Added 10 mins ago
HS
Céla Operations & E-Commerce Coordinator
Hammam Spa by Céla
Toronto, ON
- Full-time
…a hands-on coordinator to work directly with our Operations Manager and Company Director. No two days are the same: you'll process and ship Shopify and Amazon orders, help manage inventory…
Added 10 mins ago
WC
Pharmacy Assistant
Walmart Canada
Leamington, ON
- Full-time
…aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all…
Added 10 mins ago
F
Sr. Digital Performance Marketing Manager
Fittes
Toronto, ON
- Full-time
This is a working-manager role for someone who wants to own the number, not just report on it.
Added 10 mins ago
Regional Alliance Manager - Canada
Okta
Toronto, ON
Reporting to the Director of AMER Okta Partners & Alliances, the Regional Alliance Manager will drive co-sell execution across a defined portfolio of focus partners within the Commercial…
Added 10 mins ago
HO
Service Desk Agent (Temporary - 12 months)
Hydro Ottawa
Ottawa, ON
- Full-time
…processes. This includes coordinating service layout requests, work order creation, premise creation, customer account and service point creation, payments, appointment scheduling and all…
Added 10 mins ago
B&
Repair and Maintenance Coordinator
Black & McDonald Limited
Mississauga, ON
- Full-time
Must have a strong knowledge of building electrical, mechanical, HVAC and building structural systems
Added 26 mins ago
ON
Maintenance Planner
Ontario Northland
Cochrane, ON
- Full-time
Participate in Management Review activities lead the by Asset Manager, and address needs related to staffing, process gaps, data gaps, funding, etc
Added 26 mins ago
LH
Job Title Outreach Worker
Lookout Housing + Health Society
Campbell River, BC
- Internship
Must have current Occupational First Aid Level 1 Certificate and a Class 5 Driver’s Licence and Driver’s Abstract
Added 26 mins ago
LH
Job Title Outreach Worker
Lookout Housing + Health Society
Campbell River, BC
- Internship
Must have current Occupational First Aid Level 1 Certificate and a Class 5 Driver’s Licence and Driver’s Abstract
Added 26 mins ago
LH
Job Title Tenant Support Worker
Lookout Housing + Health Society
Courtenay, BC
- Full-time
The Tenant Support Worker (TSW) reports to the Site Manager and works in accordance with the mission and philosophy of Lookout Housing and Health Society, including following Lookout’s Code…
Added 26 mins ago
LH
Job Title Shelter Resource Worker
Lookout Housing + Health Society
Vancouver, BC
- Full-time
Must have current Occupational First Aid Level 1 Certificate
Added 26 mins ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Communicates issues and concerns to the Manager.
Added 26 mins ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
Communicates issues and concerns to the Manager.
Added 26 mins ago
P&
Regional Sales Manager - Instrumentation
Process & Steam Specialties
Eastern Canada
- Full-time
Role Description The Regional Sales Manager – Instrumentation is a full-time, on-site role based in Oakville, Sarnia, Montreal or Saint John. This role is responsible for managing and…
Added 26 mins ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
Communicates issues and concerns to the Manager.
Added 26 mins ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Communicates issues and concerns to the Manager.
Added 26 mins ago
LH
Job Title Coordinator
Lookout Housing + Health Society
Vancouver, BC
- Full-time
40 hour work week with an occasional requirement to work additional hours in order to meet deadlines.
Added 26 mins ago
FF
Seasonal Associate - Famous Footwear
Famous Footwear
Rocky View No 44, AB · Rocky View County, AB
- Temporary
Must exercise independent judgment and discretion partnering with Store Sales Manager and/or Assistant Managers, as needed
Added 26 mins ago
RD
Senior Manager, Pharmacy Operations
Royal Drugs
Hamilton, ON
- $100,000 to $150,000 CAD / year
- Full-time
The Senior Manager, Pharmacy Operations, contributes to the overall success of the pharmacy operations by providing leadership and support to the pharmacy team, specifically all aspects of…
Added 26 mins ago
LH
Job Title Shelter Resource Worker
Lookout Housing + Health Society
Duncan, BC
- Full-time
Must have current Occupational First Aid Level 1 Certificate
Added 26 mins ago
HA
Guest Service Representative (Full Time)
Homes Alive Pets
Edmonton, AB
- Full-time
Assist with online order fulfilment as needed.
Added 26 mins ago
HA
Customer Service Representative (Full Time)
Homes Alive Pets
Edmonton, AB
- Full-time
Assist with online order fulfilment as needed.
Added 26 mins ago
Registered Pharmacy Technician - Pharmacy Services
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Pharmacy Manager/Operations Manager, the Registered Pharmacy Technician participates in the provision of safe, competent, patient or family centered ethical care, ensuring…
Added 26 mins ago
SD
Merchandiser, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Orleans, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards

Jean Tweed Centre

Administrative Assistant

Toronto, ON, Canada
Etobicoke, ON, Canada

$30,459 to $35,633 CAD / year · Contract

Apply on jobs.workable.com About employer

Applications open in a new tab.

Job details

Pay: $30,459 to $35,633 CAD / year
Job type: Contract
Experience: Minimum of 2 years of work experience in an office environment.
Posting language: English
Posted: Nov 10, 2026

Original job description

Position Purpose

The Administrative Assistant provides general administrative and clerical support to the organization. The role involves coordinating departmental programs/activities, organizing meetings, document processing and ensuring proper file management systems.

The position includes a range of administrative services that are performed with a customer service focus, including booking appointments and scheduling meetings, maintaining filing systems and providing information, preparing reports, data entry, conducting data analysis, tracking/processing of staffing information, and maintaining contracts.

Responsibilities

Service

Provide administrative support to management, programs/departments, staff and clients as required.
Provide reception support.
Receives, forwards and/or addresses requests for information from internal/external customers as required.
Provide caller information about programs and referrals as required.
As per department protocol, create client profiles/programs in Case Works data systems.
Attend meetings, perform minute-taking, and distribute minutes to relevant persons as required.
Ensure accurate duplication, collation and work processing for presentations, monthly reports, presentation materials and information packages.
Word process correspondence, reports and program related materials as requested,
Sort, record and distribute all incoming and outgoing correspondence including internal correspondence.
Monitor the usage/supply of forms, stationery and design/request orders as necessary.
Provide data entry support for reporting systems/programs.
Monitor and advise Manager of requirements for office and program supplies.
Provide administrative support for client activities such as orientation.
Review documents/reports/information packages for accuracy and edit/organize for use / presentation.
Prepare summary reports on program data, as required.
Provide ongoing administrative support to relevant organizational activities/programs.
Collaborate with supervisor to discuss job performance and establish professional goals.
Engage in ongoing staff development and personal learning as agreed to in performance reviews.
Other duties as assigned.

Organizational

Conduct job responsibilities with a commitment to harm reduction, trauma- informed, women-centred and anti-oppressive practices.
Abide by the Occupational Health and Safety Act, and work in a manner that is safe, reporting incidents immediately to direct supervisor.
Adhere to the policies and procedures of The Jean Tweed Centre.
Perform other duties as assigned in order to meet the overall goals and objectives of The Jean Tweed Centre.
Maintain a client service orientation including learning about/addressing client needs and concerns.
Work collaboratively including respect others, sharing information, consulting and celebrating shared successes.
Demonstrate accountability by holding self responsible and following through on commitments.
Support inclusion and equity by respecting others, embracing diversity and addressing oppression.
Commit to continuous learning through professional development, giving and receiving constructive feedback and applying new skills.

Qualifications

Post-secondary Diploma in Business Administration or Office Administration.
Proficiency in Microsoft Office Suite, e.g. Word, Excel, PowerPoint and Publisher.
Minimum of 2 years of work experience in an office environment.
Ability to pay attention to details.
Ability to handle interruptions and work pressure.
Ability to learn new concepts, theories and procedures.
Ability to relate to others tactfully, courteously and respectfully.
Ability to work well in a team or group.
Demonstrated enthusiasm in professional development and/or actively pursuing personal development opportunities.
Good verbal and written skills.
Excellent customer service skills.

Working hours are Monday - Friday 12pm-5pm

Holiday and extended working hours as needed

Apply on jobs.workable.com About employer

More about this job

Responsibilities

The Administrative Assistant provides general clerical and administrative support, including document processing, meeting coordination, and data entry. The role also involves reception duties, maintaining filing systems, and preparing reports to support organizational programs.

Requirements

Candidates must possess a post-secondary diploma in Business or Office Administration and at least 2 years of office experience. Proficiency in the Microsoft Office Suite and strong attention to detail are required for this role.

Skills

Administrative support
Clerical support
Data entry
Data analysis
Meeting coordination
Minute-taking
Document processing
File management
Customer service
Microsoft Office Suite
Word
Excel
PowerPoint
Publisher
Scheduling
Reception

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Clerical Support
Data Entry
Data Analysis
Microsoft Office
Word
Excel
PowerPoint
Publisher
Reception
Case Works
Minute-taking
File Management
Customer Service
Staffing Information
Contract Maintenance
Office Administration
Business Administration
Trauma-informed
Harm Reduction
Anti-oppressive Practice
Occupational Health and Safety

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Jobs in Canada