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Added 11 mins ago
PT
Welding Shop Supervisor
Platinum Trailers
St. Marys, ON
- $32 to $40 CAD / hour
- Full-time
…business. We are currently seeking an experienced Welding Shop Supervisor to oversee daily shop operations and support our welding team. The successful candidate will be responsible for…
Added 11 mins ago
TL
Youth Care Practitioner - Casual - Thompson, MB
The Link: Youth and Family Supports
Thompson, MB
- Full-time
…by The Link: Youth and Family Supports report to the Program Supervisor of the Healing Home and are responsible for implementing all aspects of the day-to-day functioning of the program.…
Added 11 mins ago
EV
Senior Administrator, Database
Elk Valley Resources
Sparwood, BC · Calgary, AB
- $96,000 to $113,000 CAD / year
Reposting to the Supervisor, Business Intelligence, the Senior Administrator, Database, will provide hands-on leadership and technical expertise in the support, maintenance and…
Added 11 mins ago
TH
Housing Maintenance Assistant
Tr’ondëk Hwëch’in Government
Dawson City, YT
- Full-time
Ability to work a flexible work schedule and overtime, as requested by the supervisor, for project deadlines or housing emergencies.
Added 11 mins ago
TH
Housing Maintenance Assistant
Tr’ondëk Hwëch’in Government
Dawson City, YT
- Full-time
Ability to work a flexible work schedule and overtime, as requested by the supervisor, for project deadlines or housing emergencies.
Added 11 mins ago
LL
Dinning Room Supervisor
Levante Living
Huntsville, ON
- $19.86 CAD / hour
- Full-time
Added 11 mins ago
SC
shift supervisor - Store# 29208, BREWERY DISTRICT ON 104
Starbucks Coffee Company
Edmonton, AB
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 11 mins ago
SI
Sales Associate
Staples Inc.
Bolton, ON
- Full-time
Calmly de-escalate and assist in complex customer situations to ensure their concerns are addressed effectively or refer to a manager/supervisor.
Added 11 mins ago
C
Winkler Cashier Shift Supervisor Part-Time
Co-op
Winkler, MB
- Part-time
The Cashier Shift Supervisor is responsible for delivering a consistent, friendly, respectful and impactful customer experience; provide leadership and direction to all front-end staff;…
Added 11 mins ago
C
Propane Driver (Seasonal)
Co-op
Melfort, SK
- Full-time
The Team: You will work on a team of drivers and service technicians and will report to the Supervisor, Propane Distribution on a team that strives to cultivate a culture of customer…
Added 26 mins ago
TL
Youth Care Practitioner ILS- Thompson
The Link: Youth and Family Supports
Thompson, MB
- Full-time
Must have knowledge, experience and understanding of Indigenous culture and traditions
Added 26 mins ago
L
Weighing Associate
LGC
Vaughan, ON
- $42,000 to $47,000 CAD / year
- Full-time
Report any loss or missing items to the Finished Goods supervisor.
Added 26 mins ago
ON
Maintenance Planner
Ontario Northland
Cochrane, ON
- Full-time
Added 27 mins ago
LC
Credit Representative
Lactalis Canada
Toronto, ON · Etobicoke, ON
- Full-time
Participate in monthly portfolio risk reviews with Supervisor.
Added 27 mins ago
D|
Detailer - Downtown Hyundai/Genesis Downtown
DAG | Downtown AutoGroup
Toronto, ON
- Full-time
Report any issues to the supervisor for further action.
Added 27 mins ago
D
Skills Development Specialist - Mechanical Assembler
Davie
Levis, QC
- Full-time
Work with the mechanical assembly supervisor or mechanical assembly trainer to identify development objectives aimed at maximizing the quality of training.
Added 27 mins ago
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Production Supervisor
Bimbo Canada
Moncton, NB
- Full-time
Added 27 mins ago
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Vancouver, BC
- Full-time
Reporting to the Previs/Layout Supervisor, this role you’ll you interpret storyboards and realize them into the CG environment by establishing camera blocking, composition and lens choice.…
Added 27 mins ago
GN
Supervisor, Massage Therapy & Treatments - 6-Month Contract
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Chelsea, QC
- Contract
Reporting to the Massage Therapy & Treatments Manager, the Supervisor, Massage Therapy and Treatments oversees the smooth day-to-day operation of the department, which includes:
Added 27 mins ago
OD
Service Coordinator
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Calgary, AB
- Full-time
We have an immediate opening for a Service Coordinator in our Calgary Branch. Reporting to the Branch Office Supervisor, the Service Coordinator is vital to our everyday operations, and…
Added 27 mins ago
RD
Senior Manager, Pharmacy Operations
Royal Drugs
Hamilton, ON
- $100,000 to $150,000 CAD / year
- Full-time
Collaborate with the Pharmacy Designated Manager and Sterile Compounding Supervisor to support regulatory compliance, quality assurance, and patient safety.
Added 27 mins ago
MU
BUSINESS SYSTEMS ANALYST
McMaster University
Hamilton, ON
- Contract
Review systems, processes, and information and provide recommendations to the supervisor.
Added 27 mins ago
R
Stage - Superviseur COOP-Hiver 2027 | | Internship - COOP supervisor – Winter 2027
RTX
Longueuil, QC
- Full-time
Horaire flexible : en présentiel requise 5 jours par semaine
Added 27 mins ago
Specialty Technologist - Mammography (Signing Bonus Available)
Nova Scotia Health and IWK Health
Halifax, NS
The Specialty Technologist - Mammography, under the general supervision of the Breast Screening supervisor and Diagnostic Imaging manager, is responsible for the operation of radiological…
Added 27 mins ago
Specialty Technologist - Mammography, Breast Screening Clinic (Signing Bonus Available)
Nova Scotia Health and IWK Health
Halifax, NS
The Specialty Technologist - Mammography, under the general supervision of the Breast Screening supervisor and Diagnostic Imaging manager, is responsible for the operation of radiological…

Jean Tweed Centre

Administrative Assistant

Toronto, ON, Canada
Etobicoke, ON, Canada

$30,459 to $35,633 CAD / year · Contract

Apply on jobs.workable.com About employer

Applications open in a new tab.

Job details

Pay: $30,459 to $35,633 CAD / year
Job type: Contract
Experience: Minimum of 2 years of work experience in an office environment.
Posting language: English
Posted: Nov 10, 2026

Original job description

Position Purpose

The Administrative Assistant provides general administrative and clerical support to the organization. The role involves coordinating departmental programs/activities, organizing meetings, document processing and ensuring proper file management systems.

The position includes a range of administrative services that are performed with a customer service focus, including booking appointments and scheduling meetings, maintaining filing systems and providing information, preparing reports, data entry, conducting data analysis, tracking/processing of staffing information, and maintaining contracts.

Responsibilities

Service

Provide administrative support to management, programs/departments, staff and clients as required.
Provide reception support.
Receives, forwards and/or addresses requests for information from internal/external customers as required.
Provide caller information about programs and referrals as required.
As per department protocol, create client profiles/programs in Case Works data systems.
Attend meetings, perform minute-taking, and distribute minutes to relevant persons as required.
Ensure accurate duplication, collation and work processing for presentations, monthly reports, presentation materials and information packages.
Word process correspondence, reports and program related materials as requested,
Sort, record and distribute all incoming and outgoing correspondence including internal correspondence.
Monitor the usage/supply of forms, stationery and design/request orders as necessary.
Provide data entry support for reporting systems/programs.
Monitor and advise Manager of requirements for office and program supplies.
Provide administrative support for client activities such as orientation.
Review documents/reports/information packages for accuracy and edit/organize for use / presentation.
Prepare summary reports on program data, as required.
Provide ongoing administrative support to relevant organizational activities/programs.
Collaborate with supervisor to discuss job performance and establish professional goals.
Engage in ongoing staff development and personal learning as agreed to in performance reviews.
Other duties as assigned.

Organizational

Conduct job responsibilities with a commitment to harm reduction, trauma- informed, women-centred and anti-oppressive practices.
Abide by the Occupational Health and Safety Act, and work in a manner that is safe, reporting incidents immediately to direct supervisor.
Adhere to the policies and procedures of The Jean Tweed Centre.
Perform other duties as assigned in order to meet the overall goals and objectives of The Jean Tweed Centre.
Maintain a client service orientation including learning about/addressing client needs and concerns.
Work collaboratively including respect others, sharing information, consulting and celebrating shared successes.
Demonstrate accountability by holding self responsible and following through on commitments.
Support inclusion and equity by respecting others, embracing diversity and addressing oppression.
Commit to continuous learning through professional development, giving and receiving constructive feedback and applying new skills.

Qualifications

Post-secondary Diploma in Business Administration or Office Administration.
Proficiency in Microsoft Office Suite, e.g. Word, Excel, PowerPoint and Publisher.
Minimum of 2 years of work experience in an office environment.
Ability to pay attention to details.
Ability to handle interruptions and work pressure.
Ability to learn new concepts, theories and procedures.
Ability to relate to others tactfully, courteously and respectfully.
Ability to work well in a team or group.
Demonstrated enthusiasm in professional development and/or actively pursuing personal development opportunities.
Good verbal and written skills.
Excellent customer service skills.

Working hours are Monday - Friday 12pm-5pm

Holiday and extended working hours as needed

Apply on jobs.workable.com About employer

More about this job

Responsibilities

The Administrative Assistant provides general clerical and administrative support, including document processing, meeting coordination, and data entry. The role also involves reception duties, maintaining filing systems, and preparing reports to support organizational programs.

Requirements

Candidates must possess a post-secondary diploma in Business or Office Administration and at least 2 years of office experience. Proficiency in the Microsoft Office Suite and strong attention to detail are required for this role.

Skills

Administrative support
Clerical support
Data entry
Data analysis
Meeting coordination
Minute-taking
Document processing
File management
Customer service
Microsoft Office Suite
Word
Excel
PowerPoint
Publisher
Scheduling
Reception

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Clerical Support
Data Entry
Data Analysis
Microsoft Office
Word
Excel
PowerPoint
Publisher
Reception
Case Works
Minute-taking
File Management
Customer Service
Staffing Information
Contract Maintenance
Office Administration
Business Administration
Trauma-informed
Harm Reduction
Anti-oppressive Practice
Occupational Health and Safety

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