Executive Assistant

Company Description Jeff Cooke Insurance Agency Ltd. (JCI) was established in 1996 with a commitment to making insurance easier to understand so clients can make informed coverage decisions. The agency focuses on helping people manage everyday risks, recover from unexpected events, and pursue their financial and personal goals. JCI operates one office in North Central Calgary that is soon moving to the vibrant and exciting Mission area of Calgary - with a team of more than 15 professionals dedicated to customer service. The agency provides insurance and financial services for individuals and families, aiming to build long-term, trust-based relationships with its clients.

Role Description The Executive Assistant is a full-time, on-site role based in Calgary, AB, supporting the Agency Owner in day-to-day administrative and operational activities. Responsibilities include managing calendars, scheduling appointments and meetings, managing the administrative work for our investment property portfolio, and preparing correspondence, reports, and presentations. The role involves organizing and maintaining files and records, handling expense reports, and ensuring timely completion of administrative tasks and follow-ups. The Executive Assistant will serve as a key point of contact for internal and external stakeholders, facilitate communication between the Agency Owner and team members, and assist with special projects and office coordination as needed.

Qualifications

• Strong Executive Administrative Assistance and general Administrative Assistance skills, including calendar management and document preparation.
• Experience with Executive Support, such as coordinating meetings, preparing briefings, and managing priorities for senior leadership.
• Proficiency in handling Expense Reports and basic financial or office administration tasks.
• Excellent Communication skills, both written and verbal, with the ability to interact professionally with clients and colleagues.
• Comfort with standard office software (e.g., Microsoft Office or equivalent) and digital collaboration tools.
• High level of organization, attention to detail, and ability to manage multiple tasks in a fast-paced environment.
• Demonstrated discretion and integrity in handling confidential information.
• Previous experience in insurance, financial services, or professional office settings is an asset.
• Post-secondary education or equivalent experience in administration, business, or a related field is preferred.

100% In Office position. No remote work.

Starting base salary: $55,000.00 to $69,500.00 based on qualifications and experience.