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Added 13 mins ago
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…highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent…
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JEN COL Construction

Project Coordinator

Acheson, AB, Canada

Job type: Full-time
Apply by: Oct 22, 2026
Experience: 1 – 2 years of experience as a Project Coordinator in the commercial/institutional construction industry
Posting language: English
Posted: Sep 22, 2026

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Original job description

The Intermediate Project Coordinator (PC) is responsible for assisting the Project Manager (PM) with all aspects of the construction project, from initiation through to closeout. They perform general administrative and recordkeeping functions including the review and distribution of project documentation to both internal and external partners as directed. In addition, the Intermediate PC assists with the estimating process and tender preparations.

Functional Responsibilities

Assist with the bid process and tender closing
Coordinate project pre-planning which includes planning the project start-up and securing required permits as well as organizing and assembling job start files (paper & electronic)
Review, distribute, monitor, track, and document all submittals
Lead and set the agenda for acquiring multiple competitive quotes and pricing from vendors for changes and project procurement
Assist the PM in reviewing subcontractor quotations, contracts, and purchase orders, etc.
Responsible for document management for all project information (paper and electronic) including archiving
Maintain an up-to-date and accurate database of change notices, change orders, and sub-contractor back-charges
Facilitate the tracking of project milestones and financial deadlines; assist with the creation of the project schedule; input and update schedule throughout the project and review with PM / Superintendent
Assist with project planning, scheduling, progress monitoring, and cost control
Work with the project team to produce monthly schedule updates
Distribute, monitor, track, and document all change orders, site instructions, clarifications, RFI’s or other project-related documentation that may be created by sub-contractors, architects, owners, or other project partners. Compile and gather for PM approval and distribution
Coordinate the RFI process, ensuring RFIs are distributed to affected trades and logs are maintained
Assist PM with the management of monthly progress invoicing
Attend or conduct site meetings when required to assist the PM
Prepare purchase orders for approval and assist with procurement of materials and equipment
Schedule material deliveries to site as a support role to the Superintendent
Coordinate temporary site accommodation and utilities connections/disconnections
Actively engage with the project team regarding project status and issues that may impact client relations
Assist with QA/QC inspections and updating the Fieldview system
Coordinate, prepare, and distribute daily, weekly, and monthly reports
Track and report LEED credits and documentation when required
Assist with project turnover and closeout including coordinating, tracking, and collecting turnover documentation throughout the life of the project
Assist and coordinate trades during the turnover process for deficiencies. Coordinate the final reporting and tracking of deficiencies back to the project team
Other administrative duties as required

Working Conditions

Office atmosphere
Manual dexterity required to operate computer and peripherals
Driving of a company vehicle
Visits to construction sites (hazards associated with the construction industry)

Qualifications

Able to read construction drawings, schematics, field drawings, and plans
General understanding of construction means, methods, and systems
Strong knowledge of industry standard trade scopes
Document control knowledge and strong organizational skills
Knowledge of local, provincial, and federal workplace compliance regulations, ordinances, and legislation
Strong understanding of project scheduling processes and techniques, with the ability to provide updates to the project schedule with input from trades
Able to perform basic construction estimates for the purpose of producing change orders within a project
Knowledge of Occupational Health and Safety regulations and related building codes
Able to network and build lasting relationships within the industry and with potential clients
Proficient with Microsoft Office (e.g. Project, PowerPoint, Excel, Word, etc.) and project management systems including experience with Enterprise Resource Planning (ERP) systems

Education/licenses

Completion of a diploma in Construction/Building Technology or a related discipline
Completion of or working towards Green building certification (LEED, Green Globes)
Valid driver’s license

Experience

1 – 2 years of experience as a Project Coordinator in the commercial/institutional construction industry

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More about this job

Responsibilities

The Project Coordinator assists the Project Manager with all aspects of construction projects, including documentation, scheduling, and procurement. They are responsible for managing project records, coordinating site activities, and facilitating communication between internal and external partners.

Requirements

Candidates must have 1-2 years of experience in the commercial or institutional construction industry and hold a diploma in Construction or Building Technology. Proficiency in Microsoft Office, knowledge of construction systems, and the ability to read technical drawings are essential.

Skills

Construction documentation
Project scheduling
Estimating
Tender preparation
Subcontractor management
Document control
Procurement
Change order management
RFI management
QA/QC inspections
LEED documentation
Microsoft Office
ERP systems
Construction drawings
Occupational health and safety
Project turnover

Visa sponsorship

Not detected in the job text

Keywords

Construction
Project Coordinator
Estimating
Tender
Submittals
Procurement
Change orders
RFI
Project scheduling
QA/QC
Fieldview
LEED
ERP
Construction drawings
Occupational Health and Safety
Building codes
Document control
Site meetings
Turnover
Deficiencies
Microsoft Project
Microsoft Excel
Commercial construction
Institutional construction
Project management

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