Closed listing
Executive Assistant
- Stony Plain, AB, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
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Archived listing. The details below describe a past opening.
About Us
Jewish Federation of Edmonton is the representative organization of Edmonton's Jewish community, working to build and sustain a strong, secure, connected, and vibrant community rooted in Jewish values. Through leadership, philanthropy, community building, advocacy, and partnership, Federation strengthens Jewish life locally, nationally, and in Israel.
Position Summary
Jewish Federation of Edmonton is seeking a highly organized, professional, and proactive Executive Assistant to support the Chief Executive Officer and provide administrative support to the Board of Directors and Federation office.
This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating people and projects, has exceptional attention to detail, and takes pride in creating efficient systems and delivering excellent service.
Key Responsibilities
Executive Support
To apply, please submit your cover letter and resume to ceo@edjfed.org.
Accepting applications until filled. However, we are aiming to have all applications submitted by September 28.
Jewish Federation of Edmonton is the representative organization of Edmonton's Jewish community, working to build and sustain a strong, secure, connected, and vibrant community rooted in Jewish values. Through leadership, philanthropy, community building, advocacy, and partnership, Federation strengthens Jewish life locally, nationally, and in Israel.
Position Summary
Jewish Federation of Edmonton is seeking a highly organized, professional, and proactive Executive Assistant to support the Chief Executive Officer and provide administrative support to the Board of Directors and Federation office.
This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating people and projects, has exceptional attention to detail, and takes pride in creating efficient systems and delivering excellent service.
Key Responsibilities
Executive Support
- Manage the CEO's calendar, scheduling, travel arrangements, and meeting logistics.
- Monitor and prioritize incoming communications.
- Track follow-up items, deadlines, and action items.
- Act as a liaison between the CEO and internal and external stakeholders.
- Support the Board of Directors and Board Committees.
- Prepare meeting packages and supporting documentation.
- Coordinate meeting logistics and communications.
- Maintain governance records and files.
- Serve as a welcoming first point of contact for visitors, volunteers, and community members.
- Answer and direct inquiries received by phone, email, and in person.
- Support administrative processes and office operations.
- Coordinate registrations, invitations, catering, and logistical arrangements for meetings and events.
- Provide administrative support for community programs, donor events, and special initiatives.
- Assist with volunteer communications and event preparation.
- Promote a welcoming and positive experience for community members and stakeholders.
- Coordinate interview scheduling and recruitment logistics.
- Assist with new employee onboarding and orientation activities.
- Support staff training and professional development coordination.
- Provide project-based administrative support to Federation staff as directed by the CEO.
- Assist with correspondence, document preparation, and special projects.
- Support organizational initiatives and cross-departmental activities as required.
- Administrative or executive support experience.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
- Ability to manage multiple priorities while maintaining confidentiality and attention to detail.
- Strong interpersonal skills and a commitment to customer service.
- Experience in the nonprofit sector is an asset.
- Knowledge of the Jewish community is an asset.
- Full-time position based in Edmonton.
- Occasional evening and weekend work is required to support board meetings, community events, and special programs.
To apply, please submit your cover letter and resume to ceo@edjfed.org.
Accepting applications until filled. However, we are aiming to have all applications submitted by September 28.
More about this job
Responsibilities
The Executive Assistant will provide high-level administrative support to the CEO and Board of Directors, including calendar management, meeting logistics, and governance record-keeping. Additionally, the role involves managing office operations, coordinating community events, and assisting with human resources and recruitment processes.
Requirements
Candidates should possess professional administrative or executive support experience and demonstrate exceptional organizational and time-management skills. Proficiency in Microsoft 365 and strong interpersonal communication abilities are required to manage multiple priorities effectively.
Skills
- Executive support
- Calendar management
- Board administration
- Office administration
- Event coordination
- Human resources support
- Microsoft 365
- Communication
- Time management
- Organizational skills
- Attention to detail
- Customer service
- Project management
- Governance records
- Recruitment logistics
Visa sponsorship
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Categories
- Administrative
- Management & Leadership
- Human Resources
- Social Services
Keywords
- Executive Assistant
- Non-profit
- Jewish Federation
- Microsoft 365
- Outlook
- Word
- Excel
- PowerPoint
- Teams
- Governance
- Administrative Support
- Event Planning
- Recruitment
- Onboarding
- Stakeholder Management
- Community Building
- Philanthropy
- Office Operations
- Time Management
- Confidentiality