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Added 10 mins ago
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Portage la Prairie, MB
Full-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 10 mins ago
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Woodstock, ON
Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 10 mins ago
Pharmacy Data Specialist
MediSystem Pharmacy
Ottawa, ON
Full-time
As a Pharmacy Data Technician, you will use your Pharmacy Assistant expertise within the pharmacy industry to specialize in the inputting of prescriptions into MediSystem Pharmacy's…
Added 10 mins ago
Produce Assistant Department Manager Full Time Day
No Frills
Mississauga, ON
Full-time
Added 10 mins ago
Deli Assistant Department Manager Full Time Day
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Bolton, ON
Full-time
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Apparel Assistant Department Manager Full Time Day
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Pembroke, ON
Full-time
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Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
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Full-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 26 mins ago
MLS NEXT PRO Assistant Athletic Therapist (Full-Time)
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Vancouver, BC
Full-time · Temporary
Vancouver Whitecaps FC is seeking an Assistant Athletic Trainer/Therapist to provide the Club’s day-to-day sports medicine operations and the health, safety and performance of its Players.
Added 41 mins ago
Housing & Hospitality Assistant
University of British Columbia
Kelowna, BC · UBCO | Nechako Residence (NCH)
$4,345 to $4,981 CAD / month
Part-time
The Housing & Hospitality Assistant supports Student Housing and Hospitality Services (SHHS) which includes Student Housing, Maintenance, Residence Life and Conferences & Accommodation…
Added 41 mins ago
Manager, Varsity Operations
University of British Columbia
Vancouver, BC · UBCV | War Memorial Gymnasium (MGYM)
$8,087.08 to $12,117.08 CAD / month
Full-time
…managing the Coordinator, Varsity Events, Coordinator, Events and Operations – War Memorial Gym and the Varsity Operations…
Added 41 mins ago
Assistant Restaurant Manager
SSP
Richmond, BC
We’re looking for an Assistant Restaurant Manager who thrives in high-volume environments, leads from the floor, and partners closely with both the Restaurant General Manager and Kitchen…
Added 41 mins ago
Assistant Restaurant Manager
SSP
Ottawa, ON
Join our team as an Assistant Restaurant Manager for Canal Market in the Ottawa Airport!
Added 41 mins ago
Assistant Restaurant Manager
SSP
Richmond, BC
We’re looking for an Assistant Restaurant Manager who thrives in high-volume environments, leads from the floor, and partners closely with both the Restaurant General Manager and Kitchen…
Added 1 hour ago
Warehouse Worker
Martin-Brower of Canada Co.
New Westminster, BC
$39.41 CAD / hour
Full-time
…This position provides the labour required for the warehouse operations within the distribution…
Added 1 hour ago
Directeur(trice) expérience client
The Home Depot Canada
Boisbriand, QC
Full-time
…policies. CXMs will provide input to the Store Manager and Assistant Store Managers on Associates performance through ongoing performance management, and talent planning discussions.…
Added 1 hour ago
Operations Consultant - Full Time
sephora.com
Calgary, AB
$17 to $20 CAD / hour
Full-time
The Operations Consultant works in partnership with the Operations Supervisor to maintain stockroom organization and merchandise updates.
Added 1 hour ago
Manager, Varsity Operations
The University of British Columbia
Vancouver, BC
$8,087.08 to $12,117.08 CAD / month
Full-time
…managing the Coordinator, Varsity Events, Coordinator, Events and Operations – War Memorial Gym and the Varsity Operations…
Added 1 hour ago
Housing & Hospitality Assistant
The University of British Columbia
Kelowna, BC
$4,345 to $4,981 CAD / month
Part-time
The Housing & Hospitality Assistant supports Student Housing and Hospitality Services (SHHS) which includes Student Housing, Maintenance, Residence Life and Conferences & Accommodation…
Added 1 hour ago
Assistant Restaurant Manager
SSP
Ottawa, ON
Join our team as an Assistant Restaurant Manager for Big Rig Brewing in the Ottawa Airport!
Added 1 hour ago
Assistant Facility Manager
JLL
Toronto, ON · CAN-CLIENT Toronto-Omnicom
Full-time
The Assistant Facilities Manager supports the day-to-day facilities operations for a corporate office location in Toronto while assisting with select projects and operational support for…
Added 1 hour ago
Senior Project Manager
Manx Telecom Enterprise
Permanent North American Gaeltacht, ON
Internship
Vacancy Name Senior Project Manager Vacancy No VN1000 Function Syn - Delivery & Operations Work Location Greenhill Data Centre, IOM Business Park, Braddan, Isle of Man, IM2 2QZ Basis…
Added 1 hour ago
Classroom Coordinator
The University of British Columbia
Vancouver, BC
$4,443 to $4,668 CAD / month
Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 1 hour ago
Financial Assistant
Employment Solutions - Sault College
Thessalon, ON
Full-time
Maintain Operations Manual, Policies and Procedures
Added 1 hour ago
Administrative Assistant
Royal Bank of Canada
Montreal, QC
Full-time
Support the VP in the day-to-day operations of the market by performing administrative tasks, including organizing and managing: correspondence, diary, reports and market desk. Tasks are…
Added 1 hour ago
Reservations Manager (Maternity Coverage)
AccorHotel
Banff, AB
Contract
…partnering closely with Revenue Management, Sales and hotel…

JLL

Administrative Assistant

Markham, ON, Canada
CAN-CLIENT Markham-IBM - Markham, Canada

Job type: Full-time
Apply by: Oct 31, 2026
Posting language: English
Posted: Sep 29, 2026

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Original job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Administrative Assistant for Facilities – JLL

What this job involves:

As an Administrative Assistant, you'll be the organizational backbone supporting our facilities operations at a dynamic client site in Markham, Ontario. This role sits at the intersection of finance, procurement, and facilities management, where your attention to detail and organizational expertise will directly impact operational excellence. You'll work alongside a diverse team of internal and external stakeholders, managing everything from purchase orders and invoice processing to facility project coordination in TRIRIGA. This position offers the opportunity to develop cross-functional skills while contributing to seamless facilities operations that support our client's business objectives. If you thrive in a fast-paced environment where accuracy meets collaboration, this role provides an excellent platform to grow your career with JLL.

What your day-to-day will look like:

Create, review, and submit purchase order requests while tracking PO status and following up on outstanding orders to ensure timely procurement
Verify receipt of goods and services, process goods receipt entries, and perform 3-way matching (invoice, PO, goods receipt) to resolve billing discrepancies
Manage facility projects in the TRIRIGA system, preparing required documentation (FPP, single source, Epic forms, Smartsheet requests) and providing weekly status updates
Assist with month-end close activities and PO accruals by participating in accrual meetings and reconciling accruals against purchase orders and goods received
Support vendor onboarding, request quotes, follow up on invoice submissions, and review BTAP outstanding invoices to maintain vendor relationships
Maintain document libraries with critical process documentation and ensure compliance with SLA and Master FM Agreements
Provide backup support for mail centre operations, processing incoming/outgoing courier packages and assisting with client inquiries

Required Qualifications:

University diploma or equivalent education
Proficiency in Microsoft Office Suite, with strong Excel skills for data management and analysis
Exceptional attention to detail with strong numerical accuracy and reconciliation capabilities
Excellent organizational and analytical abilities to manage multiple priorities effectively
Understanding of basic accounting principles and accruals processes
Proven ability to work collaboratively with diverse internal and external stakeholders
Strong communication skills for effective vendor and departmental coordination

Preferred Qualifications:

Experience with TRIRIGA facility management system
Familiarity with Smartsheet for project tracking and collaboration
Knowledge of Epic forms and related documentation processes
Previous experience in procurement or purchase order administration
Background in facilities management or related administrative support roles
Experience with invoice processing and 3-way matching procedures
Comfort with month-end financial close activities and reporting

Location: Onsite – Markham, ON

Estimated compensation for this position:

46,920.00 – 65,000.00 CAD per year

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

On-site –Markham, ON

Opening Type:

New Role

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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More about this job

Responsibilities

The Administrative Assistant will manage facilities operations, including purchase order processing, invoice reconciliation, and facility project coordination within the TRIRIGA system. They will also support month-end financial close activities and maintain vendor relationships while ensuring compliance with service agreements.

Requirements

Candidates must possess a university diploma or equivalent education along with proficiency in Microsoft Office, particularly Excel. Strong organizational skills, numerical accuracy, and an understanding of basic accounting principles are required for this role.

Skills

Purchase order management
Invoice processing
Facilities management
Data analysis
Microsoft Office Suite
Excel
TRIRIGA
Smartsheet
Procurement
Vendor management
Financial reconciliation
Accruals
Communication
Organizational skills
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Facilities Management
Procurement
Purchase Orders
Invoice Processing
TRIRIGA
Smartsheet
Microsoft Office
Excel
Financial Close
Accruals
Vendor Onboarding
SLA Compliance
Data Management
Courier Services
Real Estate
Operational Excellence
Reconciliation
Epic Forms
FPP

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