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Added 8 mins ago
operations manager - administrative services
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JLL

Assistant Facility Manager

Toronto, ON, Canada
CAN-CLIENT Toronto-Omnicom, Canada

Job type: Full-time
Apply by: Dec 31, 2026
Experience: 3–5 years of facilities coordination or facilities management experience.
Posting language: English
Posted: Sep 29, 2026

Apply About employer

Applications open in a new tab.

Original job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assistant Facilities Manager – Toronto

Position Summary

The Assistant Facilities Manager supports the day-to-day facilities operations for a corporate office location in Toronto while assisting with select projects and operational support for additional local offices as needed. This role partners closely with the Facilities Manager and key stakeholders to help ensure a safe, efficient, and well-maintained workplace environment.

The ideal candidate is highly organized, customer-service-oriented, and capable of managing multiple priorities in a fast-paced office environment.

Key Responsibilities

Facilities Operations

Support daily facilities operations for the assigned Toronto office location.
Coordinate maintenance requests and follow through to resolution.
Assist in managing preventive and corrective maintenance programs.
Monitor workplace conditions to ensure cleanliness, safety, and operational efficiency.
Support office moves, furniture reconfigurations, and workplace projects.

Vendor and Service Coordination

Coordinate with vendors and service providers including janitorial, maintenance, and security teams.
Monitor vendor performance and escalate issues when necessary.
Assist with service scheduling, work orders, and invoice processing.

Workplace Experience and Customer Service

Serve as a point of contact for employees regarding facilities-related requests and concerns.
Support workplace initiatives and employee experience programs.
Help maintain a professional and welcoming office environment.

Health, Safety, and Compliance

Assist with health and safety inspections and compliance activities.
Support emergency preparedness procedures and building safety programs.
Maintain accurate facilities documentation and records.

Administrative and Reporting Support

Assist with budget tracking, purchase orders, and invoice reconciliation.
Maintain facilities reports, maintenance logs, and operational documentation.
Support reporting on key operational metrics and service levels.

Stretch Assignments and Project Support

Provide operational support and project assistance for other local office locations as assigned.
Participate in facilities improvement initiatives and special projects across the local portfolio.

Qualifications

Bachelor’s degree or diploma in Facilities Management, Business Administration, or related field preferred.
3–5 years of facilities coordination or facilities management experience.
Experience supporting corporate office environments preferred.
Familiarity with building operations and vendor coordination.
Proficiency with Microsoft Office applications and facilities management systems.
Knowledge of workplace health and safety practices in Ontario.

Skills and Competencies

Strong organizational and multitasking abilities
Excellent customer service and communication skills
Strong attention to detail and follow-through
Ability to work independently and collaboratively
Problem-solving and time management skills
Ability to manage changing priorities in a dynamic environment

Working Conditions

Standard work schedule is Monday through Friday during regular business hours.
Position is based onsite in Toronto.
Occasional travel to other local office locations may be required.
Occasional after-hours support may be required for office projects or operational needs.

Preferred Attributes

Experience in a multi-site office environment.
Strong interpersonal and stakeholder management skills.
Interest in professional growth within facilities management and workplace operations.

Estimated compensation for this position:

63,000.00 – 73,500.00 CAD per year

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

On-site –Toronto, ON

Opening Type:

Replacement

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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More about this job

Responsibilities

The Assistant Facilities Manager supports daily operations, maintenance coordination, and vendor management for a corporate office in Toronto. They also assist with workplace projects, health and safety compliance, and administrative reporting to ensure an efficient office environment.

Requirements

Candidates should have 3–5 years of facilities coordination or management experience and a bachelor’s degree or diploma in a related field. Proficiency in Microsoft Office and knowledge of Ontario workplace health and safety practices are required.

Skills

Facilities management
Vendor coordination
Customer service
Maintenance programs
Budget tracking
Health and safety compliance
Project support
Operational documentation
Multitasking
Communication skills
Problem-solving
Time management
Microsoft Office
Stakeholder management

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Corporate Office
Vendor Management
Preventive Maintenance
Corrective Maintenance
Workplace Safety
Compliance
Budget Tracking
Purchase Orders
Invoice Reconciliation
Emergency Preparedness
Operational Metrics
Stakeholder Management
Microsoft Office
Real Estate
Janitorial Services
Security Teams
Workplace Experience

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