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Facilities & Safety Coordinator
Fraser Valley Child Development Centre
Abbotsford, BC
Part-time · Temporary
Reporting to the Manager of HR & Operations, the Facilities & Safety Coordinator manages day-to-day facilities operations across FVCDC locations. The role includes managing facilities…
Facilities Coordinator
Cushman & Wakefield
Dartmouth, NS
Full-time
The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management…
Warehouse Safety & Hazmat Coordinator
GEODIS
Oshawa, ON
Full-time
The Safety and Hazmat Coordinator is responsible for ensuring warehouse safety and hazmat compliance, to include: training, documentation, audits, and reporting.
Safety Coordinator
SUPERIOR CABINETS
Saskatoon, SK
$50,000 to $55,000 CAD / year
Full-time
Objective: The Safety Coordinator works with our manufacturing team to promote a culture of safety. They build relationships with all stakeholders, ensure compliance, and ensure policies…
Sanitation Facilities Coordinator
fgf brands
Toronto, ON · Greater Toronto Area, ON
Other
The Sanitation Facilities Coordinator reports to the Sanitation Facilities Specialist Leader, while supporting the Site Sanitation Leaders and Sanitation Program Leaders. The Sanitation…
Facilities Coordinator
Government of Alberta
Calgary, AB
…agreements. In addition to demonstrated leadership skills, the facilities coordinator requires significant business administration and technical expertise to ensure the assigned portfolio…
Facilities Coordinator
Government of Alberta
Grande Prairie, AB
Reporting to the Facilities Manager, the Facilities Coordinator is responsible for coordinating the planning, delivery, and evaluation of operations and maintenance services, including…
Added 1 day ago
Inventory and Facilities Coordinator, Vancouver Animal Emergency & Referral Centre
VCA Animal Hospitals
Vancouver, BC
Internship
The Inventory & Facilities Coordinator oversees hospital purchasing, inventory control, facilities maintenance, and day-to-day operational support. This role works closely with VAERC’s…
Coordinator, Facilities & Operations
International Business University
Toronto, ON
Job Title: Coordinator, Facilities & Operations
Environmental Health Safety Coordinator
National Gypsum Company
Halifax, NS
Full-time
Environmental, Health & Safety (EHS) Coordinator
Facilities Coordinator
BWXT
Peterborough, ON
The Facilities Coordinator supports the Facilities Supervisor in maintaining building infrastructure, equipment reliability, and asset management across BWXT Nuclear Energy Canada Inc.…
Facilities Coordinator
Government of Alberta
Edmonton, Alberta
…contracts. In addition to demonstrated leadership skills, the Facilities Coordinator requires significant business administration and technical expertise to ensure the assigned portfolio is…
Coordinator Health & Safety Coaldale
''
Coaldale, Alberta
Full-time · Temporary
Position Title: Coordinator Health & Safety Coaldale
BME Lab Technician and Safety Coordinator
University of Waterloo
Waterloo, ON
Full-time
Under direction of the Lab Director, the BME Lab Technician and Safety Coordinator implements the department health and safety program. Duties include liaising with the university Safety…
Health and Safety Coordinator
EBC Inc.
Greater Napanee, ON · Napanee, Ontario
We are looking to add a Health & Safety Coordinator to work onsite on one of our important projects in Napanee!
Training/ Safety Coordinator
J.D. Irving, Limited
St. John's, NL
Full-time
The Training/Safety Coordinator supports and implements safety and training programs to ensure employees are well-prepared and compliant with safety standards. This role helps maintain a…
Laboratory Safety Coordinator
Provincial Health Services Authority
Vancouver, British Columbia
Full-time
The Laboratory Safety Coordinator is responsible for developing, coordinating, and implementing laboratory safety policies and procedures for BC Cancer’s Functional Imaging Department in…
Facilities Coordinator
The Alfred Foundation
Sandringham, NL
Full-time
Reporting to the Deputy Director of Facilities and engineering, the primary purpose of the Facilities Coordinator is to oversee the day to day operations and maintenance activities for…
Projet spécial - Coordinateur de la sécurité // Special Project - Safety Coordinator
Smardt Chiller Group
Dorval, Quebec
Contract
…and educational centers worldwide. We operate manufacturing facilities in the US, Canada, Germany, China, and Australia, with a team of over 900 employees. With a focus on reliability,…
Projet spécial - Coordinateur de la sécurité // Special Project - Safety Coordinator
Smardt
Dorval, Quebec
Contract
Coodinateur(trice) Santé et Securité // Health and Safety Coordinator
Smardt
Dorval, QC
Full-time
Training/ Safety Coordinator
Kent Building Supplies
St. John's, NL · Greater St. John's Metropolitan Area
Full-time
The Training/Safety Coordinator supports and implements safety and training programs to ensure employees are well-prepared and compliant with safety standards. This role helps maintain a…
Safety Coordinator
Strescon Limited
Saint John, New Brunswick
Full-time
This position is responsible for providing safety leadership to management and employees through effective communication and guidance. To drive success, the safety coordinator will educate…
Safety Coordinator
OSCO Construction Group
Saint John, NB
Full-time
This position is responsible for providing safety leadership to management and employees through effective communication and guidance. To drive success, the safety coordinator will educate…
Facilities Coordinator
JLL
Ottawa, ON · CAN-CLIENT North York-Dell
Full-time
The Facilities Coordinator plays a vital role in delivering exceptional workplace experiences by supporting the Facility Manager with day-to-day operational activities across maintenance,…

JLL

Facilities Coordinator

Ottawa, ON, Canada
CAN-CLIENT North York-Dell, Canada

Job type: Full-time
Apply by: Sep 29, 2026

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Facilities Coordinator supports the Facility Manager with daily operational activities including maintenance, vendor oversight, and occupancy services. They act as a frontline ambassador to ensure facilities are safe, efficient, and maintained to support client business objectives.

Requirements

Candidates must have a high school diploma and at least two years of experience in administrative support, facilities, or property management. Proficiency in Microsoft Office and the ability to learn facilities management software are required.

Experience

2 to 5 years

Education

high school

Working hours

40 hours per week

Work arrangement

On-site

Skills

Facilities management
Vendor management
Work order management
Customer service
Site inspections
Occupational health and safety
Microsoft Office Suite
CMMS
Contract compliance
Budget management
Problem solving
Communication skills
Event coordination
Building systems
Data integrity

Minimum pay

$55,000

Maximum pay

$65,000

Pay currency

CAD

Pay period

YEAR

Visa sponsorship

Not detected in the job text

Keywords

Facilities Coordinator
Real estate
Maintenance
Vendor oversight
Occupancy services
Work orders
KPI compliance
Procurement
OHS
JHSC
CMMS
Corrigo
IBM Maximo
ServiceNow
HVAC
Building systems
SLA management
Corporate real estate
Administrative support

Original job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator – JLL

What this job involves:

The Facilities Coordinator plays a vital role in delivering exceptional workplace experiences by supporting the Facility Manager with day-to-day operational activities across maintenance, vendor oversight, occupancy services, and client relationship management. This position is the frontline ambassador of JLL's commitment to operational excellence, ensuring that facilities are safe, efficient, and seamlessly maintained to support our clients' business objectives. You'll proactively coordinate repairs, manage work orders, conduct site inspections, and maintain strong relationships with vendors and service providers - all while fostering a culture of teamwork, performance excellence, and customer service. If you thrive in a dynamic, client-focused environment and enjoy solving problems while keeping operations running smoothly, this role offers an exciting opportunity to make a tangible impact every day.

What your day-to-day will look like:

Conduct daily site walkthroughs to ensure the office environment is clean, organized, and compliant with safety and operational standards, identifying and addressing issues proactively.
Respond to and manage work orders in a timely manner, ensuring KPI compliance, excellent customer service, and timely resolution with minimal disruption to occupants.
Schedule, coordinate, and track repairs, maintenance, and minor works projects to completion, providing clear direction to vendors, contractors, and facilities staff to ensure quality execution.
Oversee vendor relationships and procurement activities, including coordinating specialized services, managing performance expectations, and ensuring adherence to contract requirements and budget parameters.
Support event coordination and meeting/conference facility management, ensuring seamless execution of client events with proper setup, equipment maintenance, and logistics support.
Conduct site inspections and safety assessments to ensure all building procedures, performance measures, and occupational health and safety (OHS) requirements are maintained, acting as an active participant in the Joint Health and Safety Committee (JHSC).
Maintain accurate documentation and records for work orders, maintenance activities, vendor agreements, and operational reports, updating systems regularly to ensure data integrity and audit readiness.

Required Qualifications:

High school diploma or equivalent from an accredited institution.
Two or more years of experience in an administrative support role within a professional office environment, facilities management, property management, hospitality, or related field.
Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn and utilize CMMS (Computerized Maintenance Management Systems) and other facilities management software platforms.
Excellent written and spoken communication skills, with the ability to interact professionally with clients, vendors, contractors, and internal teams across all levels of the organization.
Strong customer service orientation and problem-solving abilities, with a proven track record of responding to requests efficiently and resolving issues with a solutions-focused mindset.
Ability to work independently with minimal supervision, managing multiple priorities simultaneously while remaining flexible and adaptable in a fast-paced, dynamic environment.
Self-motivated, team-oriented, and energetic approach with exceptional soft skills, initiative, and a commitment to delivering operational excellence in a corporate setting.

Preferred Qualifications:

Knowledge of local occupational health and safety (OHS) requirements, including experience supporting Joint Health and Safety Committee (JHSC) activities or EHS (Environment, Health & Safety) liaison responsibilities.
Basic technical understanding of building systems, including computer room air-conditioning (CRAC), chiller systems, fire protection systems, and mechanical/electrical (M&E) infrastructure.
Experience with vendor management for specialized facilities services such as HVAC maintenance, janitorial services, pest control, or equipment calibration.
Familiarity with CMMS platforms (e.g., Corrigo, IBM Maximo, ServiceNow) or other work order management and asset tracking systems.
Prior experience supporting landlord relations, office supplies management, or reception/guest services in a corporate or commercial real estate environment.
Exposure to contract compliance, KPI reporting, and service level agreement (SLA) management in a client-facing facilities or property management role.
Event coordination and meeting services experience, including setup, logistics, and stakeholder communication for conferences, meetings, or corporate events.

Location:

Onsite (specific location to be confirmed based on client site assignment)

Work Shift:

Standard business hours (Monday–Friday, 8:00 AM – 5:00 PM); occasional flexibility required for urgent facility issues or event support.

Estimated compensation for this position:

55,000.00 – 65,000.00 CAD per year

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

On-site –Kanata, ON, Ottawa, ON

Opening Type:

New Role

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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