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Added 5 mins ago
Retail Assistant Store Manager-GALERIES DE LA CAPITALE
Bath & Body Works
Quebec, QC
$27.25 to $34.25 USD / hour
Full-time
…empowered, consumers feel it. Whether you're starting your career or building your next chapter, we invest in your growth so you can learn, lead and help create feel good moments every…
Added 5 mins ago
Registered Practical Nurse - Visiting Nursing
St. Joseph's Home Care
Hamilton, ON
$27.52 to $29.84 CAD / hour
Full-time
Ensure the maintenance of high-quality nursing skills, applying current knowledge to nursing care
Added 19 mins ago
Advisor, People & Culture
Kelowna Women's Shelter
Kelowna, BC
Full-time
This is an exciting opportunity for an HR professional who enjoys relationship-building, problem-solving, and partnering with leaders to create an engaged, respectful, and inclusive…
Added 19 mins ago
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
Full-time
Ensure appropriate performance and maintenance of anesthesia related equipment
Added 19 mins ago
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
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Ensure appropriate performance and maintenance of anesthesia related equipment
Added 19 mins ago
Operations Strategy, Sr Manager
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…l’usine. Cela inclut tous les employés de production et de maintenance, car ces employés sont essentiels au développement de nos…
Added 19 mins ago
Director, Product Management - Camera and Vision SoCs
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Full-time
Oversee product modifications, upgrades, maintenance, and roadmap transitions across the entire lifecycle.
Added 19 mins ago
Crop Inputs Plant Operator
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…inputs. On a daily basis, the operator performs basic equipment maintenance, follows safety and quality procedures, maintains a clean work environment, and works closely with team members…
Added 49 mins ago
Resident Manager (Live-In)
Centurion Associates Inc
Victoria, BC
Full-time
…where payments are not made. Administer and complete minor maintenance and Work Order repairs; review apartments at turnover and prepare a scope of work consistent with established…
Added 49 mins ago
Business Analyst – Senior - RQ11684
S M Software Solutions Inc
Toronto, ON
Internship
…diverse business and technology needs, including development and maintenance of business relationships and providing ongoing I&IT advice for improvements to/options for business…
Added 49 mins ago
Business Analyst – Senior - RQ11684
S M Software Solutions Inc
Toronto, ON
Internship
…diverse business and technology needs, including development and maintenance of business relationships and providing ongoing I&IT advice for improvements to/options for business…
Added 49 mins ago
Software Developer – Full Stack – Senior - RQ11696
S M Software Solutions Inc
Toronto, ON
Internship
Experience with structured methodologies for application development, implementation, and maintenance.
Added 49 mins ago
Software Developer – Full Stack – Senior - RQ11696
S M Software Solutions Inc
Toronto, ON
Internship
Experience with structured methodologies for application development, implementation, and maintenance.
Added 49 mins ago
Software Developer – Full Stack – Senior - RQ11696
S M Software Solutions Inc
Toronto, ON
Internship
Experience with structured methodologies for application development, implementation, and maintenance.
Added 49 mins ago
Business Analyst – Senior - RQ11684
S M Software Solutions Inc
Toronto, ON
Internship
…diverse business and technology needs, including development and maintenance of business relationships and providing ongoing I&IT advice for improvements to/options for business…
Added 49 mins ago
Security & Life Safety Manager
CBRE
Toronto, ON
Full-time
Oversee administration and maintenance of CCTV, access control, alarm monitoring, and related security technologies.
Added 49 mins ago
Instructor, Plumber (Temporary)
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
Full-time
At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future…
Added 49 mins ago
HVAC Senior Technician
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Inspect and conduct ongoing maintenance on building HVAC equipment to ensure proper operation of
Added 49 mins ago
Engineering Manager
Delta Hotels and Resorts®
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Manages all engineering/maintenance operations, including maintaining the building, grounds and physical plant with particular attention towards safety, security and asset protection.…
Added 49 mins ago
Lobby Ambassador
Pinnacle Property Management Ltd
Millbank, ON
Full-time
Monitoring building standards, reporting maintenance issues and supporting H&S checks.
Added 49 mins ago
Resident Manager (6 month contract)
Centurion Associates Inc
Kitchener, ON
Contract
…where payments are not made. Administer and complete minor maintenance and Work Order repairs; review apartments at turnover and prepare a scope of work consistent with established…
Added 49 mins ago
Water Technician – Apply for Future Opportunities
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Full-time
…responsible resource development, environmental performance and building strong partnerships with communities and Indigenous…
Added 49 mins ago
Supervisor, Indigenous Child and Family Centre (FNIM Candidates Only)
Native Child and Family Services of Toronto
ON · York, ON
$88,193 to $106,569 CAD / year
Full-time
Support in the overview of site safety and building maintenance needs.
Added 49 mins ago
VP of Operations
Wolf Steel Ltd
Barrie, ON
Full-time
Lead manufacturing engineering, maintenance, and process improvement efforts to improve uptime, throughput, changeover, ergonomics, and overall plant performance
Added 49 mins ago
Direct Entry First Officer
SkyCare Air Ambulance & Charters
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…working closely with Captains, Operations Control, Dispatch, Maintenance, and medical flight…

JLL

Facility Coordinator

Toronto, ON, Canada
CAN-CLIENT Toronto-Omnicom, Canada

Job type: Full-time
Apply by: Dec 31, 2026
Experience: 1–3 years of experience in facilities coordination, office services, mail room operations, or administrative support.
Posting language: English
Posted: Sep 29, 2026

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Applications open in a new tab.

Original job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator – Toronto

Position Summary

The Facilities Coordinator provides operational and administrative support for the day-to-day workplace and facilities functions within a Toronto office environment. This hybrid role is primarily responsible for supporting mail room operations, office and meeting space setup activities, and general facilities coordination tasks while assisting with administrative support as needed.

The ideal candidate is organized, service-oriented, adaptable, and comfortable working in a fast-paced office environment with a variety of responsibilities.

Key Responsibilities

Mail Room Operations

Manage incoming and outgoing mail, courier services, and package distribution.
Coordinate shipping and receiving activities, including tracking and delivery support.
Maintain mail room organization, inventory, and operational standards.
Liaise with courier vendors and building management regarding deliveries and logistics.

Facilities and Floor Support

Assist with office, meeting room, and event space setups and reconfigurations.
Support daily office walkthroughs to ensure workplace standards are maintained.
Coordinate minor facilities requests and escalate maintenance issues as needed.
Assist with furniture moves, supply replenishment, and workspace readiness activities.

Administrative Support

Provide general administrative support to the facilities or workplace team.
Assist with invoice processing, purchase orders, and vendor coordination.
Maintain facilities records, logs, and operational documentation.
Support scheduling and coordination for workplace initiatives and projects.

Workplace Experience

Serve as a point of contact for employee facilities-related requests.
Help maintain a clean, organized, and professional office environment.
Support employee and visitor experience initiatives as needed.

Health, Safety, and Compliance

Support workplace safety procedures and emergency preparedness activities.
Assist with maintaining compliance with office and building policies.
Report safety or operational concerns promptly.

Qualifications

High school diploma or equivalent required; post-secondary education preferred.
1–3 years of experience in facilities coordination, office services, mail room operations, or administrative support.
Experience in a corporate office environment preferred.
Familiarity with mail and shipping processes and general office operations.
Proficiency with Microsoft Office applications.

Skills and Competencies

Strong organizational and multitasking skills
Excellent customer service and communication abilities
Ability to prioritize and manage changing daily responsibilities
Strong attention to detail and reliability
Team-oriented with a proactive approach to problem-solving
Ability to perform light physical tasks related to mail handling and office setup

Working Conditions

Standard work schedule is Monday through Friday during regular business hours.
Hybrid role based in Toronto with regular onsite presence required to support office operations.
Position may require lifting, moving packages, and supporting office setup activities.
Occasional after-hours support may be required for office events or operational needs.

Preferred Attributes

Experience supporting workplace or facilities operations in a corporate environment.
Strong interpersonal skills and a customer-focused mindset.
Ability to work effectively in a dynamic and collaborative workplace environment.

Estimated compensation for this position:

50,000.00 – 60,000.00 CAD per year

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

On-site –Toronto, ON

Opening Type:

Replacement

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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More about this job

Responsibilities

The Facilities Coordinator provides operational and administrative support for daily workplace functions, including mail room operations and meeting space setups. They also assist with vendor coordination, invoice processing, and maintaining a professional office environment.

Requirements

Candidates must have a high school diploma or equivalent, with post-secondary education preferred. The role requires 1–3 years of experience in facilities coordination, office services, or administrative support, along with proficiency in Microsoft Office.

Skills

Facilities coordination
Mail room operations
Administrative support
Customer service
Communication
Organizational skills
Multitasking
Microsoft Office
Vendor coordination
Inventory management
Shipping and receiving
Problem-solving
Attention to detail
Workplace safety
Emergency preparedness

Visa sponsorship

Not detected in the job text

Keywords

Facilities Coordinator
Real Estate
Mail Room
Courier Services
Office Administration
Vendor Management
Workplace Experience
Health and Safety
Compliance
Microsoft Office
Logistics
Inventory Control
Corporate Office
Facility Maintenance
Administrative Support

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