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Added 14 mins ago
Bilingual Education Programs Coordinator (12-Month Contract)
TVO
Toronto, ON
Full-time
Position Title: Bilingual Education Programs Coordinator
Added 14 mins ago
Superintendent of Water Treatment
City of Quinte West
Quinte West, ON
…municipal road system, parks and open space, solid waste management services, water treatment and supply, wastewater collection and treatment, stormwater management, development approvals…
Added 29 mins ago
Account Executive : Canada (Remote)
Ekwa Marketing Inc.
Remote, Canada
Full-time · Remote
Collaborate with the Director of Sales and Sales Team Marketing Coordinator to develop sales collateral, case studies, and content for outreach.
Added 43 mins ago
Team Member Experience Coordinator
Sienna Senior Living
Brampton, ON
Full-time
…and their teams who oversee vital functions such as culinary services, housekeeping, recreation, maintenance and administrative functions. These roles are not just jobs; they embody the…
Added 58 mins ago
Coordinateur(trice) d'inventaire/Inventory Coordinator
Impact Fulfillment Services
Longueuil, QC
Full-time
Added 58 mins ago
Office Administrative Assistant
Dexian
Calgary, AB · Greater Calgary Metropolitan Area
$22 to $25 CAD / hour
Contract
As a Administrative Services Coordinator, you will provide front-line customer service, reception coverage, and administrative support for a Class A commercial office property. This role…
Added 59 mins ago
Insurance Support Coordinator
Northbridge Financial Corporation
Mississauga, ON
Full-time
The Insurance Support Coordinator plays a critical role in enabling advisor success by providing comprehensive sales support, client service, and operational excellence. This position helps…
Added 59 mins ago
Territory Coordinator
CIBC
Toronto, ON
Full-time
As a Territory Coordinator, you will support the CIBC Asset Management National Sales Team through relationship-building, sales support activities, and administrative activities. Assist the…
Added 1 hour ago
Christmas Kettle Assistant
The Salvation Army in Canada
Brockville, ON
Full-time
Assist the Christmas Kettle Coordinator with scheduling kettle staff and/or volunteers and responds to emergency absences, etc.
Added 1 hour ago
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Brockville, ON
Full-time
Assist the Christmas Kettle Coordinator with scheduling kettle staff and/or volunteers and responds to emergency absences, etc.
Added 1 hour ago
Coordonateur de magasin de détail à temps plein Winners Promenade du Cuivre Rouyn Noranda
The TJX Companies, Inc.
Rouyn-Noranda, QC
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 2 hours ago
Housing Coordinator (Terrace)
Coast Mountain College
Terrace, BC
Full-time
Coast Mountain College (CMTN), Terrace campus, invites applications for a full-time term Housing Coordinator. The appointment will commence October 1, 2026 and end November 30, 2027…
Added 2 hours ago
Bilingual Operations Support & Customer Service Coordinator
GardaWorld
Moncton, NB
The Customer Service Coordinator is the first point of contact for clients requesting security services. This role combines customer service, operational coordination, and administrative…
Added 6 hours ago
Airworthiness Coordinator
Actalent
Fort Erie, ON
Contract
…requirements, ensuring alignment with engineering operations, customer expectations, airworthiness standards, general engineering standards, and internal company…
Added 8 hours ago
Retail Customer Service Coordinator Full Time Winners - Dorval Crossing Oakville
TJX Canada – Winners, Marshalls, HomeSense
Oakville, ON
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 8 hours ago
Retail Processing Merchandise Coordinator Full Time Winners - Cloverdale Mall
TJX Canada – Winners, Marshalls, HomeSense
Toronto, ON · Etobicoke, ON
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 9 hours ago
Health, Safety & Environment Advisor
Black & McDonald Limited
Pickering, ON
Full-time
Black & McDonald’s Nuclear Services team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for…
Added 9 hours ago
Health, Safety & Environment Advisor
Black & McDonald Limited
Bowmanville, ON
Full-time
Black & McDonald’s Nuclear Services team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for…
Added 9 hours ago
Fitness Personal Trainer Job Details | Richmond Hill
City of Richmond Hill
Richmond Hill, ON
Internship
Reporting to the Fitness Supervisors and Fitness Coordinator, the Personal Trainer will be responsible for training individuals in private, semi-private, group and/or sport specific…
Added 9 hours ago
Events and Community Fundraising Coordinator
Health Sciences North
Sudbury, ON
Reporting to the Manager, Community Engagement and Event Fundraising, the Events & Community Fundraising Coordinator will play a key role in the planning, coordination and successful…
Added 10 hours ago
Retail Customer Service Coordinator Full Time Winners - Dorval Crossing Oakville
The TJX Companies, Inc.
Oakville, ON
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 11 hours ago
Logistics Coordinator
KUTHALA GROUP
Georgetown, ON
Full-time
Role Description The Logistics Coordinator is a full-time, on-site role based in Georgetown, ON, responsible for ensuring the efficient movement, storage, and tracking of goods across…
Added 11 hours ago
Bilingual Operations Support & Customer Service Coordinator
GardaWorld
Moncton, NB
Full-time
The Customer Service Coordinator is the first point of contact for clients requesting security services. This role combines customer service, operational coordination, and administrative…
Added 11 hours ago
Resident and Family Service Coordinator
Shannex Incorporated
Dartmouth, NS
Full-time
We are searching for a Resident and Family Services Coordinator to join our Opal Ridge Hall Enhanced Care team based in Dartmouth, Nova Scotia.
Added 12 hours ago
Museum Attendant
Galt Museum & Archives / Akaisamitohkanao'pa
Lethbridge, AB
Full-time
You are a people-person. You must possess excellent customer relationship skills, supplemented by post-secondary education and experience in human history and/or museum visitor services,…

JLL

Facility Coordinator

Toronto, ON, Canada
CAN-CLIENT Toronto-Omnicom, Canada

Job type: Full-time
Apply by: Dec 31, 2026
Experience: 1–3 years of experience in facilities coordination, office services, mail room operations, or administrative support.
Posting language: English
Posted: Sep 29, 2026

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Applications open in a new tab.

Original job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator – Toronto

Position Summary

The Facilities Coordinator provides operational and administrative support for the day-to-day workplace and facilities functions within a Toronto office environment. This hybrid role is primarily responsible for supporting mail room operations, office and meeting space setup activities, and general facilities coordination tasks while assisting with administrative support as needed.

The ideal candidate is organized, service-oriented, adaptable, and comfortable working in a fast-paced office environment with a variety of responsibilities.

Key Responsibilities

Mail Room Operations

Manage incoming and outgoing mail, courier services, and package distribution.
Coordinate shipping and receiving activities, including tracking and delivery support.
Maintain mail room organization, inventory, and operational standards.
Liaise with courier vendors and building management regarding deliveries and logistics.

Facilities and Floor Support

Assist with office, meeting room, and event space setups and reconfigurations.
Support daily office walkthroughs to ensure workplace standards are maintained.
Coordinate minor facilities requests and escalate maintenance issues as needed.
Assist with furniture moves, supply replenishment, and workspace readiness activities.

Administrative Support

Provide general administrative support to the facilities or workplace team.
Assist with invoice processing, purchase orders, and vendor coordination.
Maintain facilities records, logs, and operational documentation.
Support scheduling and coordination for workplace initiatives and projects.

Workplace Experience

Serve as a point of contact for employee facilities-related requests.
Help maintain a clean, organized, and professional office environment.
Support employee and visitor experience initiatives as needed.

Health, Safety, and Compliance

Support workplace safety procedures and emergency preparedness activities.
Assist with maintaining compliance with office and building policies.
Report safety or operational concerns promptly.

Qualifications

High school diploma or equivalent required; post-secondary education preferred.
1–3 years of experience in facilities coordination, office services, mail room operations, or administrative support.
Experience in a corporate office environment preferred.
Familiarity with mail and shipping processes and general office operations.
Proficiency with Microsoft Office applications.

Skills and Competencies

Strong organizational and multitasking skills
Excellent customer service and communication abilities
Ability to prioritize and manage changing daily responsibilities
Strong attention to detail and reliability
Team-oriented with a proactive approach to problem-solving
Ability to perform light physical tasks related to mail handling and office setup

Working Conditions

Standard work schedule is Monday through Friday during regular business hours.
Hybrid role based in Toronto with regular onsite presence required to support office operations.
Position may require lifting, moving packages, and supporting office setup activities.
Occasional after-hours support may be required for office events or operational needs.

Preferred Attributes

Experience supporting workplace or facilities operations in a corporate environment.
Strong interpersonal skills and a customer-focused mindset.
Ability to work effectively in a dynamic and collaborative workplace environment.

Estimated compensation for this position:

50,000.00 – 60,000.00 CAD per year

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

On-site –Toronto, ON

Opening Type:

Replacement

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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More about this job

Responsibilities

The Facilities Coordinator provides operational and administrative support for daily workplace functions, including mail room operations and meeting space setups. They also assist with vendor coordination, invoice processing, and maintaining a professional office environment.

Requirements

Candidates must have a high school diploma or equivalent, with post-secondary education preferred. The role requires 1–3 years of experience in facilities coordination, office services, or administrative support, along with proficiency in Microsoft Office.

Skills

Facilities coordination
Mail room operations
Administrative support
Customer service
Communication
Organizational skills
Multitasking
Microsoft Office
Vendor coordination
Inventory management
Shipping and receiving
Problem-solving
Attention to detail
Workplace safety
Emergency preparedness

Visa sponsorship

Not detected in the job text

Keywords

Facilities Coordinator
Real Estate
Mail Room
Courier Services
Office Administration
Vendor Management
Workplace Experience
Health and Safety
Compliance
Microsoft Office
Logistics
Inventory Control
Corporate Office
Facility Maintenance
Administrative Support

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