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Added 5 hours ago
Administrative Coordinator - DePaul Hall
Shannex Incorporated
Bedford, NS
Full-time
In anticipation of opening in October 2026, we are searching for a full-time Administrative Coordinator to join our new DePaul Hall Enhanced Care team based in Bedford, Nova Scotia.
Added 5 hours ago
Future Student Advisor
Lambton College
Sarnia, ON
Full-time
…administration and promotion of Lambton College’s academic and support services. The incumbent serves as a key liaison with prospective students and external audiences, requiring a high…
Added 5 hours ago
Client Coordinator and Quality Control Associate
C & V Income Tax Services
London, ON
Internship
This role blends client-facing responsibilities with essential document management tasks. As the Client Coordinator, you will represent C & V Income Tax Services, serving as the first point…
Added 6 hours ago
Retail Operations & Vendor Portal Coordinator (Korean/English)
Penta Kare Labs Inc.
Toronto, ON · Greater Toronto Area, Canada
Full-time
Company Description Penta Kare Labs Inc. is a growing organization focused on delivering high-quality products and services within the retail and consumer markets. The company emphasizes…
Added 7 hours ago
Retail Store Coordinator
The TJX Companies, Inc.
Fort St. John, BC
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 9 hours ago
Facilities & Office Support Leader
GroupStrength Benefits Direct Inc.
Winnipeg, MB
Full-time
…coordinate the delivery of office operations and business support services. You will ensure facilities, lead management, licensing, employee onboarding and offboarding, events, and…
Added 9 hours ago
Facilities & Office Support Leader
GroupStrength Benefits Direct Inc.
Winnipeg, MB
Full-time
…coordinate the delivery of office operations and business support services. You will ensure facilities, lead management, licensing, employee onboarding and offboarding, events, and…
Added 10 hours ago
1709 - Temporary Intermediate Clerk - Service Centre
Jobbe
Fredericton, NB
Full-time
…involved in various continuous improvement initiatives to improve services and streamline…
Added 11 hours ago
Coordonnateur de magasin Carrefour Frontenac
The TJX Companies, Inc.
Thetford Mines, QC
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 17 hours ago
Administration and Travel Coordinator
SMS Equipment Inc.
Acheson, AB
Full-time
SMS Equipment is seeking an organized and detail-oriented Administration & Travel Coordinator to provide administrative support services for our Mining Administration team. Reporting to the…
Added 17 hours ago
CYF Instructor - Dance
YMCA of the National Capital Region
Clarence-Rockland, ON · Rockland, ON
Part-time
This position requires a commitment to the Y mission and core values of responsibility, honesty, caring, respect, and inclusion, which form the foundation of all Y programs and services.
Added 17 hours ago
Retail Visual Merchandise Coordinator Full Time Winners
The TJX Companies, Inc.
Owen Sound, ON
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 17 hours ago
Future Student Advisor
Lambton College
Sarnia, ON
Full-time
…administration and promotion of Lambton College’s academic and support services. The incumbent serves as a key liaison with prospective students and external audiences, requiring a high…
Added 18 hours ago
Bilingual Marketing coordinator
Compass Group Canada
Lasalle, ON
Full-time
Complete and manage marketing programs, promotions, and external and internal brand strategies for food services.
Added 18 hours ago
Operations Coordinator & Class 3 Truck Operator
Coastal Mountain Excavations
Whistler, BC
Full-time
…operated, we take pride in providing reliable waste and recycling services built on strong customer relationships, safety, and doing the job…
Added 20 hours ago
HHC Service Coordinator
Rexall Pharmacy Group LTD
London, ON
Up to $18.1 CAD / hour
Part-time
The Home Health Service Coordinator is responsible for coordinating and managing the service technicians. They serve as a crucial liaison between clients, healthcare professionals, and…
Added 21 hours ago
Coordinator Customer Solutions - US
CPKC
Winnipeg, MB
Full-time
As the Coordinator Customer Solutions, you will deliver world-class service and results to our customers by providing quality and timely responses to customer calls and emails. You will be…
Added 22 hours ago
IT Office Coordinator
Jobbe
Antigonish, NS
Full-time
The IT Services Office Coordinator provides administrative, operational, and customer service support to the IT Services department, reporting directly to the Director of IT Services. This…
Added 22 hours ago
Service Coordinator
Premier Equipment
Ayr, ON
Full-time
As a Service Coordinator, you’ll be at the heart of the service operation - making sure every work order, invoice, and technician hour is tracked and processed accurately. You'll play a key…
Added 23 hours ago
New Business Coordinator
CI Financial
Toronto, ON
Full-time
…across the country, and we're looking for a dynamic New Business Coordinator to join…
Added 1 day ago
SQS Coordinator
Worley
Calgary, AB
Full-time
…procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we…
Added 1 day ago
Health & Safety Coordinator
The Corporation of the City of Markham
Markham, ON
$76,489 to $92,677 CAD / year
Full-time
The Health & Safety Coordinator is responsible for supporting the development, implementation, and continuous improvement of the City’s occupational health and safety programs and systems.…
Added 1 day ago
Eligibility & User Support Specialist - Human Services Program Specialist 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Job Class: Human Services Program Specialist 2
Added 1 day ago
Retail Customer Service Coordinator Full Time Winners – Skeena Mall
TJX Canada – Winners, Marshalls, HomeSense
Terrace, BC
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 18 days ago
Social Media & Student Engagement Coordinator
Dexterra Group
Charlottetown, PE
Full-time
…clients who value exceptional food quality and hospitality…

JLL

Facility Coordinator

Toronto, ON, Canada
CAN-CLIENT Toronto-Omnicom, Canada

Job type: Full-time
Apply by: Dec 31, 2026
Experience: 1–3 years of experience in facilities coordination, office services, mail room operations, or administrative support.
Posting language: English
Posted: Sep 18, 2026

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Applications open in a new tab.

Original job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator – Toronto

Position Summary

The Facilities Coordinator provides operational and administrative support for the day-to-day workplace and facilities functions within a Toronto office environment. This hybrid role is primarily responsible for supporting mail room operations, office and meeting space setup activities, and general facilities coordination tasks while assisting with administrative support as needed.

The ideal candidate is organized, service-oriented, adaptable, and comfortable working in a fast-paced office environment with a variety of responsibilities.

Key Responsibilities

Mail Room Operations

Manage incoming and outgoing mail, courier services, and package distribution.
Coordinate shipping and receiving activities, including tracking and delivery support.
Maintain mail room organization, inventory, and operational standards.
Liaise with courier vendors and building management regarding deliveries and logistics.

Facilities and Floor Support

Assist with office, meeting room, and event space setups and reconfigurations.
Support daily office walkthroughs to ensure workplace standards are maintained.
Coordinate minor facilities requests and escalate maintenance issues as needed.
Assist with furniture moves, supply replenishment, and workspace readiness activities.

Administrative Support

Provide general administrative support to the facilities or workplace team.
Assist with invoice processing, purchase orders, and vendor coordination.
Maintain facilities records, logs, and operational documentation.
Support scheduling and coordination for workplace initiatives and projects.

Workplace Experience

Serve as a point of contact for employee facilities-related requests.
Help maintain a clean, organized, and professional office environment.
Support employee and visitor experience initiatives as needed.

Health, Safety, and Compliance

Support workplace safety procedures and emergency preparedness activities.
Assist with maintaining compliance with office and building policies.
Report safety or operational concerns promptly.

Qualifications

High school diploma or equivalent required; post-secondary education preferred.
1–3 years of experience in facilities coordination, office services, mail room operations, or administrative support.
Experience in a corporate office environment preferred.
Familiarity with mail and shipping processes and general office operations.
Proficiency with Microsoft Office applications.

Skills and Competencies

Strong organizational and multitasking skills
Excellent customer service and communication abilities
Ability to prioritize and manage changing daily responsibilities
Strong attention to detail and reliability
Team-oriented with a proactive approach to problem-solving
Ability to perform light physical tasks related to mail handling and office setup

Working Conditions

Standard work schedule is Monday through Friday during regular business hours.
Hybrid role based in Toronto with regular onsite presence required to support office operations.
Position may require lifting, moving packages, and supporting office setup activities.
Occasional after-hours support may be required for office events or operational needs.

Preferred Attributes

Experience supporting workplace or facilities operations in a corporate environment.
Strong interpersonal skills and a customer-focused mindset.
Ability to work effectively in a dynamic and collaborative workplace environment.

Estimated compensation for this position:

50,000.00 – 60,000.00 CAD per year

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

On-site –Toronto, ON

Opening Type:

New Role

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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More about this job

Responsibilities

The Facilities Coordinator provides operational and administrative support for day-to-day workplace functions, including mail room operations and office space setups. They also assist with vendor coordination, invoice processing, and maintaining a professional, safe office environment.

Requirements

Candidates must have a high school diploma or equivalent, with post-secondary education preferred. The role requires 1–3 years of experience in facilities coordination or administrative support and proficiency in Microsoft Office.

Skills

Facilities coordination
Mail room operations
Administrative support
Customer service
Microsoft Office
Inventory management
Logistics
Vendor coordination
Multitasking
Communication
Problem-solving
Workplace safety
Office setup
Record keeping
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Facilities Coordinator
Real Estate
Mail Room
Courier Services
Shipping and Receiving
Office Operations
Administrative Support
Vendor Management
Workplace Safety
Compliance
Microsoft Office
Inventory Control
Facility Maintenance
Corporate Office
Logistics

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