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The Facilities Coordinator provides day-to-day operational, administrative, and workplace support for a corporate office environment in Toronto. This role is focused primarily on floor…
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Facility Coordinator
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JLL

Facility Coordinator

Toronto, ON, Canada
CAN-CLIENT Toronto-Omnicom, Canada

Job type: Full-time
Apply by: Dec 31, 2026
Experience: 1–3 years of experience in facilities coordination, office administration, workplace support, or related roles.
Posting language: English
Posted: Sep 18, 2026

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Applications open in a new tab.

Original job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator – Toronto

Position Summary

The Facilities Coordinator provides day-to-day operational, administrative, and workplace support for a corporate office environment in Toronto. This role is focused primarily on floor operations, workplace coordination, and administrative support, while also assisting with light mail room and office services responsibilities as needed.

The ideal candidate is highly organized, customer-service-oriented, and capable of managing multiple responsibilities in a fast-paced office environment.

Key Responsibilities

Floor and Workplace Support

Support daily workplace operations to ensure office spaces are clean, organized, and functioning effectively.
Conduct routine floor walkthroughs to identify and address workplace or facilities-related issues.
Coordinate meeting room setups, office reconfigurations, and seating arrangements as needed.
Assist with employee moves, furniture coordination, and workspace readiness activities.
Partner with vendors and building management to support workplace operational needs.

Administrative Support

Provide administrative support for the facilities and workplace team.
Assist with purchase orders, invoice tracking, work orders, and facilities documentation.
Maintain operational records, vendor contact information, and service schedules.
Support reporting, scheduling, and coordination of workplace initiatives and projects.

Mail and Office Services Support

Assist with incoming and outgoing mail and courier coordination as needed.
Support package distribution and shipping activities.
Maintain office supply inventories and coordinate replenishment requests.

Workplace Experience

Serve as a point of contact for employee facilities and workplace requests.
Help maintain a professional, welcoming, and well-functioning office environment.
Support employee events and workplace experience initiatives as required.

Health, Safety, and Compliance

Support office safety procedures and emergency preparedness activities.
Report operational, maintenance, or safety concerns promptly.
Assist with compliance with building and workplace policies.

Qualifications

High school diploma or equivalent required; post-secondary education preferred.
1–3 years of experience in facilities coordination, office administration, workplace support, or related roles.
Experience in a corporate office environment preferred.
Familiarity with office operations, vendor coordination, and workplace services.
Proficiency with Microsoft Office applications.

Skills and Competencies

Strong organizational and administrative skills
Excellent customer service and communication abilities
Ability to multitask and manage competing priorities
Strong attention to detail and follow-through
Proactive and team-oriented approach
Ability to support light physical tasks related to office setup and package handling

Working Conditions

Standard work schedule is Monday through Friday during regular business hours.
Position is based in Toronto with regular onsite presence required.
Occasional lifting, moving of office supplies, or workspace setup support may be required.
Occasional after-hours support may be required for workplace projects or office events.

Preferred Attributes

Experience supporting workplace or facilities operations in a corporate office environment.
Strong interpersonal and stakeholder management skills.
Ability to work effectively in a collaborative and service-oriented environment.

Estimated compensation for this position:

50,000.00 – 60,000.00 CAD per year

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

On-site –Toronto, ON

Opening Type:

New Role

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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More about this job

Responsibilities

The Facilities Coordinator provides day-to-day operational, administrative, and workplace support for a corporate office environment. Responsibilities include floor walkthroughs, meeting room coordination, vendor management, and assisting with office services like mail and supply inventory.

Requirements

Candidates must have a high school diploma or equivalent, with post-secondary education preferred. The role requires 1–3 years of experience in facilities coordination or office administration and proficiency in Microsoft Office applications.

Skills

Facilities coordination
Office administration
Workplace support
Vendor coordination
Customer service
Communication
Multitasking
Attention to detail
Microsoft Office
Inventory management
Safety compliance
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Facilities Coordinator
Office Administration
Workplace Operations
Vendor Management
Building Management
Administrative Support
Inventory Management
Safety Procedures
Emergency Preparedness
Microsoft Office
Corporate Office
Customer Service
Facility Maintenance
Workplace Experience
Real Estate

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