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JLL

Gestionnaire adjoint des installations / Assistant Facility Manager

Montreal, QC, Canada
CAN-CLIENT Montreal-Cardinia Real Estate LLC, Canada

Job type: Full-time
Apply by: Sep 30, 2026
Posting language: English · French
Posted: Sep 22, 2026

Apply About employer

Applications open in a new tab.

Original job description

English section of this bilingual listing.

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

The Assistant Facilities Manager supports day-to-day facilities operations for a portfolio of office locations in the Montreal region. Partnering closely with the Facilities Manager, vendors, and workplace stakeholders, you will help ensure safe, efficient, and well-maintained office environments that support business operations and employee experience. This role is ideal for an organized, proactive, and customer-service-oriented professional who thrives in a fast-paced, multi-site environment and is passionate about creating exceptional workplace experiences.

What your day-to-day will look like:

Support daily facilities operations across multiple office locations in the Montreal area, coordinating maintenance requests and ensuring timely resolution of facilities-related issues.
Conduct routine site inspections to ensure operational, safety, and appearance standards are maintained, while supporting office moves, furniture installations, and workplace projects.
Coordinate with vendors and service providers including janitorial, maintenance, security, and other building services teams, monitoring performance and managing work orders.
Serve as a facilities contact for employees and office leadership, responding to requests and concerns in a timely and professional manner.
Assist with health and safety inspections, audits, compliance activities, and emergency preparedness procedures.
Support budget tracking, purchase orders, invoice reconciliation, and maintain accurate facilities documentation and operational logs.
Support continuous improvement initiatives and operational projects that enhance workplace experience.

Required Qualifications:

Bachelor's degree or diploma in Facilities Management, Business Administration, or related field.
3–5 years of facilities coordination or facilities management experience.
Familiarity with commercial building operations and vendor coordination.
Strong organizational and multitasking abilities with excellent customer service and communication skills.
Proficiency with Microsoft Office applications and facilities management systems.
Ability to travel regularly between office locations within the Montreal region.
Knowledge of workplace health and safety practices in Quebec.

Preferred Qualifications:

Experience supporting corporate office environments and multi-site office portfolios.
Bilingual proficiency in French and English.
Strong understanding of workplace operations and employee experience.
Demonstrated interest in professional growth within facilities management and workplace operations.
Strong interpersonal and stakeholder management skills with proven ability to work independently and collaboratively.

Work Shift: Standard work schedule Monday through Friday during regular business hours; occasional after-hours support may be required for operational needs or special projects.

*Oral and/or written interactions with tenants or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)

Location:

On-site –Montreal, QC

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Read the full bilingual original

JLL empowers you to shape a brighter way.

JLL vous donne les moyens de façonner un avenir plus prometteur.

Chez JLL, nos équipes façonnent l'avenir de l'immobilier afin de créer un monde meilleur en combinant des services de classe mondiale, du conseil stratégique et des solutions technologiques pour nos clients. Nous nous engageons à recruter les meilleurs talents et à leur offrir les moyens de s'épanouir, de développer des carrières significatives et de trouver leur place au sein de notre organisation. Que vous possédiez une solide expérience en immobilier commercial, dans les métiers spécialisés ou en technologie, ou que vous souhaitiez transposer votre expertise vers une nouvelle industrie, rejoignez notre équipe pour contribuer ensemble à façonner un avenir prometteur.

Gestionnaire adjoint des installations – Montreal (Portfolio Multisites) – JLL

Ce que ce travail implique :

Le gestionnaire adjoint des installations soutient les opérations quotidiennes des installations pour un portefeuille d’immeubles à bureaux dans la région de Montréal. En collaborant étroitement avec le gestionnaire des installations, les fournisseurs et les parties prenantes du ou des sites, vous vous assurerez que les environnements de bureau sont adéquats et sécuritaires et bien entretenus afin d’offrir les meilleures conditions pour les opérations commerciales et l'expérience des employés. Ce poste convient particulièrement à tout professionnel organisé, proactif et orienté vers le service client. Vous aurez l’occasion d’évoluer dans un environnement dynamique et multisites et qui vous permettra de mettre en valeur votre passion pour la création d'expériences de travail exceptionnelles.

À quoi ressemblera votre quotidien :

Assurer un soutien aux opérations quotidiennes des installations pour un portefeuille d’immeubles à bureaux de la région de Montréal, et coordonner les différentes demandes des locataires et/ou propriétaires et veiller à la résolution rapide des problèmes liés aux installations.
Effectuer des inspections régulièrement des immeubles assignés afin de garantir le maintien des normes opérationnelles, de sécurité et de propreté. Apporter son appui lors des aménagements ou déménagements de bureaux, l'installation de mobilier et les projets de reconfiguration des espaces.
Assurer la coordination des fournisseurs et les prestataires de services, y compris les équipes de conciergerie, de maintenance, de sécurité et autres services d’immeubles. Contrôler la performance et gérer la priorisation des travaux.
Agir à titre de personne-contact aux installations auprès des occupants des immeubles assignés, répondre aux demandes et préoccupations de manière rapide et professionnelle.
Contribuer activement aux inspections liées à la santé et sécurité, aux audits, aux activités de conformité et aux processus et mesures d'urgence des immeubles assignés.
Contribuer au suivi budgétaire, à l’émission des bons de commande, au rapprochement des factures, et assurer le maintien de la documentation et journaux opérationnels liés aux installations.
Soutenir les initiatives d'amélioration continue et les projets opérationnels.

Qualifications essentielles :

Certificat ou diplôme en gestion des installations, administration des affaires ou domaine connexe.
3 à 5 ans d'expérience en coordination ou gestion des installations.
Bonne connaissance des activités opérationnelles d’immeubles ou bâtiments commerciaux et de la coordination avec les fournisseurs.
Solides capacités organisationnelles et multitâches, compétences en service client et en communication.
Maîtrise des applications Microsoft Office et des systèmes de gestion des installations.
Disponible pour les déplacements réguliers entre les différents immeubles assignés de la région de Montréal.
Connaissance des pratiques de santé et sécurité au travail au Québec.
Expérience du soutien aux environnements de bureaux d'entreprise et aux portefeuilles de bureaux multisites.
Bilinguisme, maîtrise du français et de l'anglais* parlé et écrit.
Solide compréhension des opérations immobilières et des espaces de travail et avoir un intérêt pour l'expérience des employés.
Intérêt démontré pour le développement professionnel dans la gestion des installations et les opérations d’immeuble.
Solides compétences en gestion interpersonnelle et des parties prenantes, avec une capacité avérée à travailler de manière autonome et collaborative.

Location: Montréal (Multisites) – Des déplacements locaux réguliers sont requis entre les immeubles assignés.

Quart de travail : horaire de travail standard du lundi au vendredi généralement durant les heures de bureau habituelles ; un soutien occasionnel en dehors des heures de bureau peut être nécessaire pour des besoins opérationnels, pour répondre à des urgences ou pour des projets spéciaux.

*Interactions orales et/ou écrites avec des locataires ou partenaires externes basés hors du Québec (par exemple, prestataires de services, cabinets d'avocats, pairs, banquiers, cabinets de courtage, cabinets d'analyse de crédit, agences de crédit, clients non francophones, etc.)

Assistant Facilities Manager – Montreal (Multi-Site Portfolio) – JLL

What this job involves:

What your day-to-day will look like:

Support daily facilities operations across multiple office locations in the Montreal area, coordinating maintenance requests and ensuring timely resolution of facilities-related issues.
Conduct routine site inspections to ensure operational, safety, and appearance standards are maintained, while supporting office moves, furniture installations, and workplace projects.
Coordinate with vendors and service providers including janitorial, maintenance, security, and other building services teams, monitoring performance and managing work orders.
Serve as a facilities contact for employees and office leadership, responding to requests and concerns in a timely and professional manner.
Assist with health and safety inspections, audits, compliance activities, and emergency preparedness procedures.
Support budget tracking, purchase orders, invoice reconciliation, and maintain accurate facilities documentation and operational logs.
Support continuous improvement initiatives and operational projects that enhance workplace experience.

Required Qualifications:

Bachelor's degree or diploma in Facilities Management, Business Administration, or related field.
3–5 years of facilities coordination or facilities management experience.
Familiarity with commercial building operations and vendor coordination.
Strong organizational and multitasking abilities with excellent customer service and communication skills.
Proficiency with Microsoft Office applications and facilities management systems.
Ability to travel regularly between office locations within the Montreal region.
Knowledge of workplace health and safety practices in Quebec.

Preferred Qualifications:

Experience supporting corporate office environments and multi-site office portfolios.
Bilingual proficiency in French and English.
Strong understanding of workplace operations and employee experience.
Demonstrated interest in professional growth within facilities management and workplace operations.
Strong interpersonal and stakeholder management skills with proven ability to work independently and collaboratively.

Location: Montreal (Multi-Site) – Regular local travel required between office locations

Work Shift: Standard work schedule Monday through Friday during regular business hours; occasional after-hours support may be required for operational needs or special projects.

Location:

On-site –Montreal, QC

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Apply About employer

More about this job

Responsibilities

The Assistant Facilities Manager supports daily operations for a portfolio of office buildings, ensuring safe and well-maintained environments. Responsibilities include coordinating with vendors, managing maintenance requests, and overseeing health and safety compliance.

Requirements

Candidates must have a degree or diploma in Facilities Management, Business Administration, or a related field. A minimum of 3 to 5 years of experience in facilities coordination or management is required, along with bilingual proficiency in English and French.

Skills

Facilities management
Vendor coordination
Customer service
Building operations
Health and safety
Budget tracking
Purchase orders
Invoice reconciliation
Microsoft Office
Communication
Multitasking
Emergency preparedness
Site inspections
Stakeholder management

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Commercial Real Estate
Vendor Management
Building Operations
Health and Safety
Budgeting
Purchase Orders
Invoice Reconciliation
Microsoft Office
Multi-site Portfolio
Workplace Experience
Compliance
Emergency Procedures
Stakeholder Management
Customer Service
Operations
Maintenance
Janitorial Services
Security Services
Office Moves
Furniture Installation
Continuous Improvement
Operational Logs
Bilingual
Montreal

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