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Added 3 mins ago
D
Administrative Assistant
Desjardins
Saint-Jérôme, QC
- Full-time
The incumbent supports the general manager and/or the manager(s) of a small-sized caisse in carrying out various administrative support and secretarial activities, as per managers' detailed…
Added 3 mins ago
ScotiaMcLeod Administrative Assistant - Toronto
Scotiabank
Toronto, ON
As an Administrative Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.
Added 34 mins ago
L
Lab Patient Technician - Part Time Regular - Morrisburg, ON
LifeLabs
Morrisburg, ON
- Part-time
Graduate of an approved Laboratory Assistant program or equivalent are preferred.
Added 34 mins ago
AR
Restaurant Assistant Manager
A&W Restaurants
Victoria, BC
- Full-time
The Assistant Manager supports full restaurant operations, guest experience, financial performance, and team development. Responsibilities align with NOC 60030, including planning,…
Added 34 mins ago
AR
Restaurant Assistant Manager
A&W Restaurants
Revelstoke, BC
- Full-time
The Assistant Manager supports full restaurant operations, guest experience, financial performance, and team development. Responsibilities align with NOC 60030, including planning,…
Added 34 mins ago
AR
Restaurant Assistant Manager
A&W Restaurants
Langford, BC
- Full-time
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AR
Restaurant Manager
A&W Restaurants
AB
- Full-time
Recruit and hire hourly staff; participate in hiring supervisors and assistant managers.
Added 34 mins ago
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Restaurant Assistant Manager
A&W Restaurants
Kamloops, BC
- Full-time
The Assistant Manager supports full restaurant operations, guest experience, financial performance, and team development. Responsibilities align with NOC 60030, including planning,…
Added 49 mins ago
TS
Kettle Coordinator Asst (Full Time)
The Salvation Army Canada and Bermuda Territory
Edmonton, AB · St. Albert, AB
- Full-time
Communicate daily issues and supply deficiencies to City/Assistant Coordinator
Added 49 mins ago
CG
Administrative Assistant
Canaccord Genuity Group Inc.
Vancouver, BC
- Full-time
We are currently looking for a proactive, organized, and enthusiastic Administrative Assistant to join our Wealth and Estate Planning and Managed Account Platform team in Vancouver. This…
Added 1 hour ago
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Senior Corporate Development Coordinator
Co-operators
Guelph, ON
- Full-time
We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s…
Added 1 hour ago
RB
Administrative Assistant
Royal Bank of Canada
Toronto, ON
- Part-time
…individual to join our leading wealth management firm as an Administrative Assistant. By providing ongoing, exceptional service and support to our clients and our Advisor team, you will…
Added 2 hours ago
Student Services Assistant
University of Toronto
Toronto, ON
Working as part of a collaborative team, the Student Services Assistant provides friendly, knowledgeable, and timely service. Together with the rest of the Registrar's Office, the Student…
Added 2 hours ago
SH
Administrative Assistant - AY2 - Primary Care
Southern Health-Santé Sud
Steinbach, MB
- Full-time
Reporting directly to the Director Health Services, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Primary Care (PC)…
Added 2 hours ago
AL
Assistant Property Manager
Avenue Living Residential
Saskatoon, SK
- Full-time
Financial acumen, specifically with budget management.
Added 2 hours ago
HR
Front Office Manager
Hyatt Regency
Vancouver, BC
- Full-time
This position reports to the Hotel Director of Operations and Assistant Director of Operations. The Front Office Manager (FOM) oversees Assistant Front Office Managers, Front Desk Hosts,…
Added 2 hours ago
BC
Student Accounting Assistant
Bird Construction
Edmonton, AB
- Full-time
Provide assistance with the preparation of quarterly financial forecasts and annual budget if required.
Added 3 hours ago
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Property Administrator
JLL
Toronto, ON
- Full-time
Serve as backup to administrative assistant for tenant service requests to be addressed by Building Operations and follow up to make sure that issues are resolved effectively and on a…
Added 3 hours ago
Administrative Clerk
University of Guelph
Guelph, ON
Assisting the Administrative Assistant to the Chair with low-value purchase orders, petty cash, and other routine financial transactions.
Added 3 hours ago
R
Administrative Assistant
RBC
Toronto, ON
- Part-time
…individual to join our leading wealth management firm as an Administrative Assistant. By providing ongoing, exceptional service and support to our clients and our Advisor team, you will…
Added 3 hours ago
RD
Administrative Assistant
RBC Dominion Securities
Toronto, ON
- Part-time
…individual to join our leading wealth management firm as an Administrative Assistant. By providing ongoing, exceptional service and support to our clients and our Advisor team, you will…
Added 3 hours ago
Client Service Assistant
The Canada Life Assurance Company
Toronto, ON
As a Customer Service Assistant, you will play an important role in supporting the administration of Group Retirement Plans, including RRSP, RPP, DPSP, and Investment Only plans. Working…
Added 4 hours ago
FC
Team Manager Insurance Operations
Fidelity Canada
Mississauga, ON
- Full-time
At Fidelity, we’ve been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and…
Added 4 hours ago
Program Administrator (Education)
Wilfrid Laurier University
Brantford, ON
Reporting to the Manager, Education Programs, the incumbent will provide a wide range of administrative functions. The Program Administrator (Education) provides assistance and information…
Added 4 hours ago
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Branch Manager - Office 1699
LendDirect
Kitchener, ON
- Full-time
“After starting as a Financial Service Representative in late 2021 it was within a year, I quickly rose to being a Shift Lead. I trained diligently with my Branch Manager and Assistant…

JLL

Property Administrator

Toronto, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Feb 1, 2027
Experience: 2 to 3 years’ experience in commercial property administration, or with similar financial background.
Posting language: English
Posted: Oct 29, 2026

Original job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Location: Downtown Toronto, Ontario

Department: Property Management

Reports To: Property Manager

The Property Administrator is responsible for providing assistance to the Property Manager in conducting his/her mandated duties in support of the tenant relation and property management functions for office/industrial properties in the greater Toronto area. The Property Administrator is accountable for responding to tenant-related issues and ensuring that they are resolved on a timely basis. The Property Administrator also assists in preparing the annual operating budgets, monthly and quarterly reports, collecting rental payments; co-coordinating tenant special requests, assisting in property events and other administrative tasks as required for a client portfolio comprised of office/industrial properties.

This position will champion the JLL Culture of Communication, Collaboration and Trust while performing the following duties:

Establish and maintain professional working relationships with tenants, vendors, building security, cleaners and various contractors to ensure smooth operation of the property.

Assist Property Manager with monthly/quarterly reporting requirements including financial variance analysis.

Assist Property Manager with annual budget preparation and ensure that all entries are appropriately reflected in Yardi.

Prepare and review all relevant tenant letters and documentation for annual prebills, year-end tenant recoveries, and new tenants.

Process and monitor purchase orders and invoices in Yardi in a timely manner to meet deadlines for AP cutoff.

Prepare monthly accruals for review by property manager.

Process monthly invoices for tenant charge backs.

Tenant account reconciliation to ensure accounts are properly set up including charge backs and credits applied.

Resolve tenant accounts and other issues with Real Estate Accounting & Lease Administration.

Management of tenant account receivables including collection of outstanding arrears on a timely basis.

Assist the Property Manager in monitoring cost control projects monthly to ensure their accuracy and that the appropriate approvals are in place. Review Lease set up charges and monthly rent rolls for accuracy.

Set up and monitor capital jobs, as well as processing project invoices and change orders in capital project tracking system Procore.

Assist in maintaining property-specific emergency procedures and make periodic updates to the tenant and construction manuals.

Act on behalf of the Property Manager in his/her absence and advise on actions taken.
Participate in charity, tenant appreciation and property events. Contribute ideas and suggestions for various marketing plans, promotion events, etc. for specific property.

Serve as backup to administrative assistant for tenant service requests to be addressed by Building Operations and follow up to make sure that issues are resolved effectively and on a timely basis.

Other job duties as reasonably assigned.

Sound like you? To apply, you must be/have:

Post-secondary education preferred.
Accounting/financial background preferred.

Working knowledge of MS Office applications and Yardi experience is an asset.

Good interpersonal, communication and team skills.

Aptitude for servicing tenants with the ability to see both the customer’s perspective and the impact on the organization.

Ability to multi-task and prioritize to meet changing demands and expectations of clients.

2 to 3 years’ experience in commercial property administration, or with similar financial background.

Our business in Canada

Our Canadian business is one of our fastest growing markets – we have grown by 1,000% since 2012, from both employee and revenue perspectives. With 10 corporate offices across the country and a diverse workforce exceeding 1,700 employees, we manage over 90 million square feet of space for our clients.

In Canada, we are committed to staying ahead of the rapid changes to our industry driven by continued advances in technology and data, by new work and lifestyles, and by some sustained global macro trends. Beyond is our strategic vision to equip and position our business for continued long-term profitable growth over the next decade, enhancing our leading position, providing best-in-class services to our clients, and creating inspiring and rewarding career paths for our people.

Estimated compensation for this position:

55,000.00 – 68,000.00 CAD per year

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

On-site –Toronto, ON

Opening Type:

Replacement

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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More about this job

Responsibilities

The Property Administrator assists the Property Manager with tenant relations, financial reporting, and daily property management operations for office and industrial properties. Responsibilities include preparing budgets, managing accounts receivable, processing invoices, and coordinating tenant requests.

Requirements

Candidates should have 2 to 3 years of experience in commercial property administration or a similar financial background. Proficiency in MS Office and Yardi is preferred, along with strong communication and interpersonal skills.

Skills

Property management
Financial reporting
Budget preparation
Yardi
Tenant relations
Accounts receivable
Invoice processing
Variance analysis
Cost control
Procore
Lease administration
MS Office
Communication
Customer service
Multi-tasking
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Property Management
Commercial Real Estate
Yardi
Financial Reporting
Budgeting
Accounts Receivable
Invoicing
Procore
Tenant Relations
Variance Analysis
Cost Control
Lease Administration
MS Office
Capital Projects
Administrative Support
Office Properties
Industrial Properties
Tenant Recoveries
Purchase Orders
Accruals

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