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Added 18 days ago
Lease Documentation Coordinator - 14 Month Contract
QuadReal Property Group
Mississauga, ON
Full-time
Reporting to the Regional Director, Lease Documentation (Office and Industrial East), the Lease Documentation Coordinator is responsible for the following:
Added 18 days ago
Lease Documentation Coordinator - 14 Month Contract
QuadReal Property Group
Mississauga, ON
Full-time
Reporting to the Regional Director, Lease Documentation (Office and Industrial East), the Lease Documentation Coordinator is responsible for the following:
Added 1 month ago
Lease Documentation Coordinator
Cushman & Wakefield
Toronto, ON
Full-time
Previous experience as a Lease Administrator, Lease Documentation Specialist, Leasing Coordinator or Leasing/Legal Assistant is considered an asset.
Added 20 days ago
Business Administrative Coordinator, Qualico Communities
Qualico Developments Canada Ltd.
Edmonton, AB
Temporary
Reporting to the Manager, Business Operations, as the Business Administrative Coordinator you are responsible to provide support to teams or individuals and handle a variety of…
Added 1 month ago
Operations Coordinator (Maternity Contract)
GENTEK BUILDING PRODUCTS LTD
Burlington, ON
$33 to $38 CAD / hour
Contract
Maintain lease database for tracking of lease costs, and data.
Added 3 months ago
Terminal Leasing Coordinator
Vancouver Airport Authority
Vancouver, British Columbia
Full-time
We have a permanent, full-time opportunity for a Terminal Leasing Coordinator in the Commercial Services Department. Reporting to the Manager, Commercial Services, the successful candidate…
Added 9 days ago
Coordonnateur, Location / Leasing Coordinator
BGO Real Estate
Montreal, QC
Full-time
As a Leasing Coordinator, you will play a key role in supporting both the Leasing and Lease Documentation teams across the Office and Industrial portfolio in the Greater Montreal Area. This…
Added 11 days ago
Housing Administrator
Entre Nous Femmes Housing Society
Vancouver, BC
Full-time
Coordinate applicant screening, including reference and documentation verification.
Added 3 days ago
Leasing & Property Operations Coordinator
Alliance REIT
Toronto, ON
Full-time
Role Description The Leasing & Property Operations Coordinator is a full-time, on-site role based in Toronto, ON, supporting the daily operations of boutique multi-residential properties.…
Added 4 days ago
Coordonnateur(trice) marketing et administratif(ve) | Marketing & Administrative Coordinator
Colliers International
Montreal, QC
Full-time
…signature, approbation, modifications, levées de conditions, documentation de clôture, traitement des registres de transactions. Entrer les fiches d’affaires et soumettre les dossiers…
Added 1 month ago
Regulatory Compliance & Legal Coordinator
Monroe Group Ltd.
Burlington, ON
Full-time
Prepare compliance lease packets and supporting documentation, as needed.
Added 6 days ago
Rental Coordinator for Idealease
Rush Enterprises
Mississauga, ON
Full-time
…trailer brands backed by parts, sales, service, collision repair, lease and rental support. With 22 locations in Ontario and almost 800 employees, we want the best and brightest dealership…
Added 6 days ago
Rental Coordinator for Idealease
Rush Enterprises
Sudbury, ON
Full-time
…trailer brands backed by parts, sales, service, collision repair, lease and rental support. With 22 locations in Ontario and almost 800 employees, we want the best and brightest dealership…
Added 6 days ago
Leasing Manager
PETERSON GROUP PROPERTI
Toronto, ON
$85,000 to $105,000 CAD / year
Full-time
Ensure lease documentation, resident information, and move-in requirements are complete and accurately transferred.
Added 6 days ago
Surface Land Coordinator
ISH Energy Ltd.
Calgary, AB
Full-time
Job Summary: We are seeking an experienced and highly organized Surface Land Coordinator to manage and coordinate all aspects of surface land administration and acquisition activities…
Added 11 days ago
Coordinator, Administration
MSC Mediterranean Shipping Company
Mississauga, ON
$60,000 to $68,000 CAD / year
Full-time
The Coordinator, Corporate Administration ensures the smooth, consistent delivery of the administrative, facilities and workplace services that support day-to-day operations at MSC Canada.…
Added 11 days ago
Leasing Coordinator
Hays
Edmonton, AB
Full-time
Process lease agreements and collect required move-in documentation, including deposits, banking information, insurance documents, and utility details.
Added 12 days ago
Housing & leasing Coordinator
Campus Living Centres
Calgary, AB
Full-time
The Off-Campus Housing Coordinator oversees all aspects of the building operations including: tenant relations, lease signing, office administration, housekeeping, maintenance, finance, and…
Added 26 days ago
Community Services Coordinator
Paramount Management
Halifax, NS
Full-time
As part of a collaborative team, the Community Services Coordinator will play a pivotal role in creating an environment where tenants thrive and our property shines. With a keen eye for…
Added 12 days ago
Leasing Coordinator
Northview Residential REIT
Winnipeg, MB
Full-time
We are looking for a Leasing Coordinator to join our Residential team in Winnipeg, MB. Reporting to the Regional Manager, the Leasing Coordinator is responsible for supporting the…
Added 12 days ago
Sales Coordinator
JLL
Vancouver, BC
Full-time
As a Sales Coordinator for our Retail and Office Brokerage Team in Vancouver, you'll be the strategic partner who keeps deals moving and brokers focused on what they do best. This role…
Added 17 days ago
Coordonnateur (trice) résidentiel / Residential Coordinator
Bertone
Montreal, QC
Full-time
Effectuer le suivi des bons de travail, des calendriers d'entretien, des dossiers de service et de toute autre documentation liée aux immeubles.
Added 17 days ago
Industrial Lease Administrator
Taylor Ryan Executive Search Partners
Toronto, ON · Etobicoke, ON
Full-time
Prepare lease proposals, letters of intent (LOIs), and related transaction documentation.
Added 17 days ago
Coordinator, Specialty Leasing
Primaris REIT
Medicine Hat, AB
$55,000 to $65,000 CAD / year
Full-time
Lease Management and Compliance: Oversee tenant interactions, lease documentation, compliance with center regulations, and budget monitoring, ensuring revenue targets are met.
Added 15 days ago
Property Administration & Resident Experience Coordinator
Greystar
Toronto, ON
Full-time
Assist with lease documentation, renewals, addendums, notices, and move-in/move-outs.

JLL

Sales Coordinator

Vancouver, BC, Canada

Job type: Full-time
Apply by: Sep 22, 2026
Experience: 3+ years of relevant professional services firm experience supporting senior professionals in a fast-paced environment
Posting language: English
Posted: Sep 8, 2026

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Original job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Sales Coordinator for our Retail and Office Brokerage Team in Vancouver, you'll be the strategic partner who keeps deals moving and brokers focused on what they do best. This role combines high-level coordination with hands-on deal support, requiring you to navigate a fast-paced environment while managing diverse stakeholders across all organizational levels. You'll translate business objectives into executable strategies, oversee critical administrative functions, and ensure seamless information flow between clients, brokers, and internal teams. If you thrive on variety, have an eye for detail, and enjoy being the part of a dynamic brokerage operation, this is your opportunity to make a tangible impact on landmark retail and office transactions.

What your day-to-day will look like:

Partner with Senior Brokerage Coordinator and Broker Leads to translate business objectives into actionable strategies and execute on high-priority initiatives
Manage the deal-making process from start to finish: edit offers and Letters of Intent, track transaction progress, coordinate documentation flow, and ensure timely execution
Oversee administrative operations including calendar management, travel arrangements, meeting coordination, and event planning for clients and brokers
Perform database management and reporting tasks in SAR and Dealio: prepare updates, maintain cheque registers, ensure accurate invoicing, and submit brokerage authority reports
Create and refine client-facing materials including market surveys, tour books, presentations, and demographic reports in collaboration with the research team
Prepare, review, and edit critical documents such as legal paperwork, mandates, commission agreements, RFPs, and quarterly reports with meticulous attention to detail
Manage financial reporting and expense submissions, including monthly P&L reports, broker expenses, and training costs, while coordinating accounts payable with finance
Leveraging AI tools and technologies to enhance productivity, streamline workflows, and deliver data-driven insights, with willingness to adopt and champion JLL AI solutions

Required Qualifications:

3+ years of relevant professional services firm experience supporting senior professionals in a fast-paced environment
Real estate sector experience and/or lease administration background an asset
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience working with AI models such as ChatGPT or Claude
Demonstrated ability to multi-task, prioritize competing demands, and maintain exceptional attention to detail under pressure while proactively identifying opportunities for improvement
Strong written communication skills with excellent proofreading, editing, and business correspondence capabilities
Proven ability to work independently with minimal supervision, exercise sound judgment, and maintain strict confidentiality
Must be flexible and highly motivated with a willingness to take initiative

Preferred Qualifications:

Bachelor's Degree in Business, Real Estate, or related field
Completion of professional development courses or certifications related to AI implementation and best practices
Working knowledge of Adobe Creative Cloud (InDesign, Photoshop, Illustrator, Acrobat Pro)
Familiarity with real estate platforms and tools such as Dealio, CoStar, Blackbird, Google Earth, CRM systems, and Spider
Experience coordinating client events and managing stakeholder relationships at all organizational levels
Proactive, optimistic personality with strong interpersonal skills and collaborative work style

Estimated compensation for this position:

60,000.00 – 65,000.00 CAD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Vancouver, BC

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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More about this job

Responsibilities

The Sales Coordinator will manage the end-to-end deal-making process, including document preparation and transaction tracking for the brokerage team. They will also oversee administrative operations, financial reporting, and the use of AI tools to streamline workflows and support senior brokers.

Requirements

Candidates must have 3+ years of professional services experience, preferably in real estate or lease administration. Proficiency in Microsoft Office and experience with AI models are required, along with strong organizational and communication skills.

Skills

Sales coordination
Real estate brokerage
Deal management
Administrative support
Database management
Microsoft Office Suite
AI tools
Document preparation
Financial reporting
Communication
Attention to detail
Multi-tasking
Stakeholder management
Invoicing
Project coordination

Visa sponsorship

Not detected in the job text

Keywords

Sales Coordinator
Commercial Real Estate
Brokerage
Retail
Office Brokerage
Deal Support
Administrative Operations
SAR
Dealio
Invoicing
Legal Paperwork
RFPs
P&L Reports
AI Models
ChatGPT
Claude
Microsoft Office
InDesign
Photoshop
Illustrator
CoStar
Blackbird
Google Earth
CRM
Spider
Professional Services
Lease Administration
Data-driven Insights
Stakeholder Management
Transaction Management

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