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Added 1 min ago
Job ID #32265: Manager, IT Operations
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Hamilton, ON
Full-time
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Job ID #32264: Chief Information Security Officer (CISO) and Director, IT Infrastructure
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JMC HR Consulting

Finance and Administration Coordinator

O'leary, PE, Canada

Pay: An hourly wage of $23–$25, based on experience.
Job type: Full-time
Apply by: Oct 30, 2026
Posting language: English
Posted: Sep 30, 2026

Apply About employer

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Original job description

O’Leary Co-op is looking for a Finance and Administration Coordinator to support the financial and administrative work behind its grocery store, feed mill, and gas bar. This is a hands-on role for someone who enjoys keeping records accurate, following up on details, and working with people across the business.

You’ll work closely with the General Manager and department managers to keep payroll, reporting, banking, and office processes running smoothly. You’ll also have the opportunity to learn the Co-op’s systems and grow with the organization.

Key Responsibilities

Process biweekly payroll for approximately 50–60 employees, including reviewing time records and resolving missed or incorrect swipes.
Review banking activity, monitor accounts, and confirm that cheques have cleared.
Gather information from department managers and follow up to keep financial reporting on track.
Prepare and review financial reports, identify errors or discrepancies, and help ensure financial statements are ready each accounting period.
Support the annual audit by preparing reports, gathering records, and responding to auditor information requests.
Maintain accurate records and complete general office administration across the Co-op’s three business areas.
Support employee onboarding paperwork, tax forms, written documentation, and filing.

What you bring

Practical experience in accounting, bookkeeping, payroll, or finance administration.
Strong attention to detail and the confidence to spot discrepancies and follow up.
The ability to manage recurring deadlines and stay organized across several systems and processes.
A collaborative approach when working with managers and employees.
Comfort learning established systems, including older software and manual processes.

Experience with Sage, retail or similar operations, or a unionized workplace would be an asset. We value relevant experience and the ability to learn; a degree or accounting designation is not required.

What O’Leary Co-op offers

An hourly wage of $23–$25, based on experience.
A Monday-to-Friday schedule, generally 8:30 a.m. to 4:00 p.m.
Health and dental coverage, life insurance, and long-term disability coverage, with costs shared between the employee and employer.
A pension plan with an employer match of up to 5%.
The opportunity to take on an important role and grow with a local business.

Questions can be directed to Katie O’Neil at katie@teamjmc.ca.

We thank all interested applicants; however, only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Process biweekly payroll, review banking activity, coordinate information gathering for financial reporting, and help prepare accurate financial statements and audit materials. Maintain records and provide general administrative support, including employee onboarding paperwork, across the Co-op’s three business areas.

Requirements

Practical experience in accounting, bookkeeping, payroll, or finance administration is required, along with strong attention to detail, organization, and the ability to manage recurring deadlines and follow up on discrepancies. Candidates should be collaborative and comfortable learning established systems; Sage, retail or similar operations, and unionized workplace experience are assets, while a degree or accounting designation is not required.

Skills

Payroll Processing
Bookkeeping
Accounting
Financial Reporting
Banking Reconciliation
Audit Support
Recordkeeping
Office Administration
Attention To Detail
Discrepancy Resolution
Deadline Management
Organization
Employee Onboarding
Sage
Communication And Collaboration

Benefits

Health Insurance
Dental Insurance
Life Insurance
Long-Term Disability Coverage
Pension Plan With Employer Match Up To 5%

Visa sponsorship

Not detected in the job text

Hiring contact

Katie O’Neil

Hiring contact email

katie@teamjmc.ca

Keywords

Biweekly Payroll
Time Records
Banking Activity
Financial Reporting
Financial Statements
Accounting Period
Annual Audit
Auditor Requests
Bookkeeping
Accounting
Finance Administration
Sage
Retail Operations
Unionized Workplace
Employee Onboarding
Tax Forms
Recordkeeping
Office Administration
General Manager
Department Managers

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