Finance and Administration Coordinator
- O'leary, PE, Canada
An hourly wage of $23–$25, based on experience. · Full-time
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Job details
- Pay
- An hourly wage of $23–$25, based on experience.
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
O’Leary Co-op is looking for a Finance and Administration Coordinator to support the financial and administrative work behind its grocery store, feed mill, and gas bar. This is a hands-on role for someone who enjoys keeping records accurate, following up on details, and working with people across the business.
You’ll work closely with the General Manager and department managers to keep payroll, reporting, banking, and office processes running smoothly. You’ll also have the opportunity to learn the Co-op’s systems and grow with the organization.
Key Responsibilities
What O’Leary Co-op Offers
We thank all interested applicants; however, only those selected for an interview will be contacted.
You’ll work closely with the General Manager and department managers to keep payroll, reporting, banking, and office processes running smoothly. You’ll also have the opportunity to learn the Co-op’s systems and grow with the organization.
Key Responsibilities
- Process biweekly payroll for approximately 50–60 employees, including reviewing time records and resolving missed or incorrect swipes.
- Review banking activity, monitor accounts, and confirm that cheques have cleared.
- Gather information from department managers and follow up to keep financial reporting on track.
- Prepare and review financial reports, identify errors or discrepancies, and help ensure financial statements are ready each accounting period.
- Support the annual audit by preparing reports, gathering records, and responding to auditor information requests.
- Maintain accurate records and complete general office administration across the Co-op’s three business areas.
- Support employee onboarding paperwork, tax forms, written documentation, and filing.
- Practical experience in accounting, bookkeeping, payroll, or finance administration.
- Strong attention to detail and the confidence to spot discrepancies and follow up.
- The ability to manage recurring deadlines and stay organized across several systems and processes.
- A collaborative approach when working with managers and employees.
- Comfort learning established systems, including older software and manual processes.
What O’Leary Co-op Offers
- An hourly wage of $23–$25, based on experience.
- A Monday-to-Friday schedule, generally 8:30 a.m. to 4:00 p.m.
- Health and dental coverage, life insurance, and long-term disability coverage, with costs shared between the employee and employer.
- A pension plan with an employer match of up to 5%.
- The opportunity to take on an important role and grow with a local business.
We thank all interested applicants; however, only those selected for an interview will be contacted.
More about this job
Responsibilities
Process biweekly payroll, monitor banking activity, coordinate financial information with department managers, and prepare accurate financial reports. Support annual audits, maintain records, and handle general office administration and employee onboarding documentation across the Co-op’s business areas.
Requirements
Practical experience in accounting, bookkeeping, payroll, or finance administration is required, along with strong attention to detail, organization, and the ability to manage recurring deadlines. Applicants should be collaborative and comfortable learning established systems; Sage, retail or similar operations, and unionized workplace experience are assets, while a degree or accounting designation is not required.
Skills
- Payroll Processing
- Bookkeeping
- Accounting
- Financial Reporting
- Banking Reconciliation
- Audit Support
- Recordkeeping
- Attention to Detail
- Discrepancy Resolution
- Deadline Management
- Office Administration
- Employee Onboarding
- Tax Documentation
- Organization
- Collaboration
- Sage
Benefits
- Health Insurance
- Dental Insurance
- Life Insurance
- Long-Term Disability Coverage
- Pension Plan With Employer Match Up to 5%
Visa sponsorship
Not detected in the job text
Hiring contact
Katie O’Neil
Hiring contact email
katie@teamjmc.ca
Categories
- Finance & Accounting
- Administrative
- Human Resources
- Retail
Keywords
- Payroll
- Biweekly Payroll
- Time Records
- Banking Activity
- Financial Reporting
- Financial Statements
- Accounting Period
- Audit
- Bookkeeping
- Accounting
- Finance Administration
- Sage
- Recordkeeping
- Office Administration
- Employee Onboarding
- Tax Forms
- Retail Operations
- Unionized Workplace
- General Manager
- Department Managers
- Grocery Store
- Feed Mill
- Gas Bar