Maintenance Clerk - MET 26077

Nova Scotia Provincial Housing Agency Halifax, Nova Scotia, Canada Full-time 2 days ago

job#onApply" href="/registration?applying_for_job_id=17256647">Apply now

$24.06 - $26.91 CAD hourly

Discover

The Opportunity

Maintenance Clerk

Metropolitan District

Location: Halifax Regional Municipality

Type of Employment: Full Time, Permanent

Union Status: NSGEU Local 47

Competition # MET 26077

Closing Date: October 15, 2026

The Opportunity

Under the direction of the Maintenance Supervisor, the Maintenance Clerk is responsible for typing, filing, and indexing general correspondence, reports, work orders, material requisitions and purchase orders, contracts, and other records of the Maintenance Department. The incumbent is responsible for receiving, recording, and routing tenant complaints, assisting in the preparation of vehicle and other equipment maintenance schedules, and establishing and maintaining all other Maintenance department records.

What you'll do

Responsibilities

• Establish and maintain project and unit maintenance files and an efficient bring forward system for general correspondence and maintenance inspections and schedules.
• Prepare, type and file assigned correspondence, reports, schedules, work orders, purchase orders, material requisitions, documents relating to tenders, quotations, and bids and other documentation as requested or required.
• Distribute copies of purchase and work orders appropriately.
• Receive and record tenant complaints and maintenance calls, prepare work orders and take other appropriate action as required.
• Prepare the Maintenance Department's attendance, illness, vacation, timesheets, and related records as required.
• Maintain vehicle logs for kilometers driven and damage reports, and schedule tune ups, alignments, balancing and other routine maintenance services and adequate inventory of keys, accurate distribution records and arrange for duplicates as required.
• Maintain records and liaisons with appropriate individuals concerning maintenance services contracts such as pest control, burner service, plumbing, electrical as required.
• Maintain and store files confidentially by ensuring they are kept secure in locked cabinets.
• Other duties as assigned.
  
  

What you'll need

Qualifications

Must Have

• Post Degree or Diploma in Business Administration or Secretarial, plus two years' related experience.
• Strong keyboarding skills with working knowledge of Microsoft Office.
• Excellent knowledge of office procedures and practices are required to maintain accurate and secure files, track, and follow-up information/report requests.
• Communication skills, both verbal and written.
  
  

Nice to have

• Experience in Yardi Property Management software
  
  

The Fine Print

An equivalent combination of training, education and experience may be considered.

A Little Bit About Us

Nova Scotia Provincial Housing Agency

At the Nova Scotia Provincial Housing Agency (NSPHA), we take pride in managing, maintaining, and operating government-owned public housing across the province. From single-family homes to high-rise apartments, our goal is simple: to provide safe, affordable housing that helps individuals and families build better lives in communities where they can thrive.

When you join our team, you'll work alongside dedicated professionals who care deeply about making a positive impact and providing exceptional service. We offer a competitive total compensation package that recognizes your contributions, supports your well-being, and gives you the opportunity to be a part of something meaningful. Together, we are shaping the future of public housing in Nova Scotia. If you're ready to make a difference, we'd love to hear from you. Apply today!

Are you interested?

Work With Us

What We Offer

• Salary: $24.06 to $26.91 hourly (CL 18)
• Schedule: 35-hour work week
  
  

Full-time Permanent Employees Also Receive:

• Comprehensive benefits including health, dental, life insurance, and pension
• Paid vacation, holidays, sick time and additional leaves
• Professional development and career growth opportunities
• Employee and Family Assistance Program
  
  

Apply Today

We value diversity and are committed to fostering an inclusive workplace that reflects the communities we serve. If you require accommodation at any stage of the process, please let us know. If you're part of an equity group, we encourage you to self-identify when applying.

Please submit your application through CareerBeacon.com. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Nova Scotia Provincial Housing Agency

job#onApply" href="/registration?applying_for_job_id=17256647">Apply now

Halifax, Nova Scotia, Canada

On-site

Full-time

$24.06 - $26.91 CAD hourly

2 days ago

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Discover

The Opportunity

Maintenance Clerk

Metropolitan District

Location: Halifax Regional Municipality

Type of Employment: Full Time, Permanent

Union Status: NSGEU Local 47

Competition # MET 26077

Closing Date: October 15, 2026

The Opportunity

Under the direction of the Maintenance Supervisor, the Maintenance Clerk is responsible for typing, filing, and indexing general correspondence, reports, work orders, material requisitions and purchase orders, contracts, and other records of the Maintenance Department. The incumbent is responsible for receiving, recording, and routing tenant complaints, assisting in the preparation of vehicle and other equipment maintenance schedules, and establishing and maintaining all other Maintenance department records.

What you'll do

Responsibilities

• Establish and maintain project and unit maintenance files and an efficient bring forward system for general correspondence and maintenance inspections and schedules.
• Prepare, type and file assigned correspondence, reports, schedules, work orders, purchase orders, material requisitions, documents relating to tenders, quotations, and bids and other documentation as requested or required.
• Distribute copies of purchase and work orders appropriately.
• Receive and record tenant complaints and maintenance calls, prepare work orders and take other appropriate action as required.
• Prepare the Maintenance Department's attendance, illness, vacation, timesheets, and related records as required.
• Maintain vehicle logs for kilometers driven and damage reports, and schedule tune ups, alignments, balancing and other routine maintenance services and adequate inventory of keys, accurate distribution records and arrange for duplicates as required.
• Maintain records and liaisons with appropriate individuals concerning maintenance services contracts such as pest control, burner service, plumbing, electrical as required.
• Maintain and store files confidentially by ensuring they are kept secure in locked cabinets.
• Other duties as assigned.
  
  

What you'll need

Qualifications

Must Have

• Post Degree or Diploma in Business Administration or Secretarial, plus two years' related experience.
• Strong keyboarding skills with working knowledge of Microsoft Office.
• Excellent knowledge of office procedures and practices are required to maintain accurate and secure files, track, and follow-up information/report requests.
• Communication skills, both verbal and written.
  
  

Nice to have

• Experience in Yardi Property Management software
  
  

The Fine Print

An equivalent combination of training, education and experience may be considered.

What We Offer

• Salary: $24.06 to $26.91 hourly (CL 18)
• Schedule: 35-hour work week
  
  

Full-time Permanent Employees Also Receive:

• Comprehensive benefits including health, dental, life insurance, and pension
• Paid vacation, holidays, sick time and additional leaves
• Professional development and career growth opportunities
• Employee and Family Assistance Program
  
  

Apply Today

We value diversity and are committed to fostering an inclusive workplace that reflects the communities we serve. If you require accommodation at any stage of the process, please let us know. If you're part of an equity group, we encourage you to self-identify when applying.

Please submit your application through CareerBeacon.com. We thank all applicants for their interest, but only those selected for an interview will be contacted.