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Added 1 hour ago
DA
Corporate Tax Partner
DSW ABL Advisory
Burlington, ON
- Full-time
Added 3 hours ago
Director, Performance Marketing
Brex
Vancouver, BC
…and move faster in more than 200 markets. By combining global corporate cards and banking with intuitive spend management, bill pay, and travel software, Brex enables founders and finance…
Added 5 hours ago
BT
Senior Audit and Assurance Accountant
Baker Tilly Canada
Kawartha Lakes, ON · Lindsay, ON
- Full-time
We are looking for a Senior Accountant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll…
Added 7 hours ago
Z&
Managing Director, Capital Advisory
Zastre & Co.
Vancouver, BC
- Full-time
Zastre & Co. is seeking a Managing Director, Capital Advisory, to personally win advisory mandates, lead senior client relationships and take M&A and private capital transactions through…
Added 7 hours ago
Director, Commercial and Downstream Marketing
Sinopec Canada Energy Ltd.
Calgary, AB
This senior leadership role is responsible for advancing commercial strategy and maximizing the value of ’s upstream assets through business development, commodity marketing, market access,…
Added 8 hours ago
GL
Senior Mortgage Underwriter
Gold Lion Mortgages Inc
Calgary, AB
- Full-time
…traditional banks struggle to serve: self-employed business owners, corporate entities and HoldCos, real estate investors, first-time buyers, and newcomers to…
Added 12 hours ago
PS
Senior Analyst / Associate, Infrastructure Investments
Public Sector Pension Investment Board
Montreal, QC
- Full-time
As a Senior Analyst / Associate, Infrastructure Investments in our Montreal office, you will work with a team of highly motivated professionals who pursue investments and manage a portfolio…
Added 12 hours ago
Director, Corporate Services and Finance
Elections Manitoba
Winnipeg, MB
We are seeking a detail-oriented and hands-on leader to join our Senior Leadership Team as the Director of Corporate Services and Finance. This is a unique and meaningful role for someone…
Added 13 hours ago
DA
Corporate Tax Partner
DSW ABL Advisory
Burlington, ON
- Full-time
Added 14 hours ago
AC
Senior Accountant, Tax
ACCA Careers
Vancouver, BC
- Full-time
Make an impact with our Tax team as a Senior Accountant. This diverse team of professionals delivers customized tax strategies within a complex and dynamic regulatory framework. As a…
Added 14 hours ago
AC
Controller
Allnorth Consultants Limited
Kelowna, BC
- Full-time
Ensure compliance with ASPE, regulatory requirements, internal controls, and corporate accounting policies.
Added 15 hours ago
AC
Senior Accountant, International Corporate Tax
ACCA Careers
Toronto, ON
- Full-time
Make an impact with our International Corporate Tax team as a Senior Accountant. This diverse team of professionals delivers customized tax strategies within a complex and dynamic…
Added 16 hours ago
BT
Senior Accountant
Baker Tilly Canada
Thompson, MB
- Full-time
We are looking for a Senior Accountant to join our team in Thompson, Manitoba - this is a role where your expertise will drive meaningful outcomes, and your ambition will help shape what…
Added 17 hours ago
BT
Junior Tax Analyst
Baker Tilly Canada
Courtice, ON
- Full-time
As a Junior Tax Analyst, you will have the opportunity to work with senior team members on a variety of tax files, assisting clients, and provide support to the tax team.
Added 17 hours ago
BT
Senior Staff Accountant, Tax
Baker Tilly Canada
Dartmouth, NS
- Full-time
We are looking for a Senior Staff Accountant, Tax to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here,…
Added 17 hours ago
AC
Transformation Senior Analyst
Aston Carter
Toronto, ON
- $100 to $110 CAD / hour
- Contract
Job Title: Transformation Senior AnalystJob Description
Added 17 hours ago
Director of Corporate & Financial Services/Treasurer
the Town of the Blue Mountains
Thornbury, ON
Reporting to the Chief Administrative Officer (CAO), the Director of Corporate & Financial Services serves as the Town’s Treasurer and a key member of the Senior Management Team. This role…
Added 18 hours ago
H
Senior Project Manager
HDR
Calgary, AB
- Full-time
In the role of Senior Project Manager, we'll count on you to:
Added 18 hours ago
WF
Senior Human Resources Manager, Total Rewards
West Fraser
Vancouver, BC
- Full-time
The Senior Human Resources Manager - Total Rewards plays a pivotal role in supporting our North American operations, reporting directly to the Director, Corporate HR & Total Rewards. This…
Added 18 hours ago
HH
Director, Finance and Health Records
Headwaters Health Care Centre
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Reporting to the Vice President, Corporate Services and Chief Financial Officer, this senior leadership role provides strategic and operational oversight for Finance, Health Records,…
Added 20 hours ago
U
Senior Accountant
Uline
Toronto, ON · Hamilton, ON · Mississauga, ON · Cambridge, ON · Milton, ON · Canada Corporate (KC)
- Full-time
Uline’s continued growth demands high-level financial insight and seamless execution. As a Senior Accountant, you’ll collaborate closely across accounting teams, working hands-on in our…
Added 20 hours ago
NB
Senior Administrative Agent
National Bank of Canada
Victoria, BC
- Full-time
A career as a Senior Administration Agent in the Real Estate Finance team at National Bank means acting as a loan administration specialist. It is through your ability to support your…
Added 20 hours ago
CC
Member Services Representative (Full-time) - Kelowna
Coast Capital
Kelowna, BC
- Full-time
…Canada’s Best Managed Companies and one of Canada’s Most Admired Corporate…
Added 21 hours ago
BC
Senior DB2 DBA
BMO Capital Markets
Toronto, ON
- Full-time
BMO Capital Markets is a leading, full-service financial services provider. We offer corporate and investment banking, treasury management, as well as research and advisory services to…
Added 23 hours ago
Senior Financial Advisor - Glendale, St. Catharines, Ontario
Scotiabank
St. Catharines, ON
…commercial banking, wealth management and private banking, corporate and investment banking, and capital…

Jobgether

Adjoint(e) Administrative

Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 14, 2026

Original job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Adjoint(e) Administrative based in Laval, Québec, Canada.

The Administrative Assistant will play a key role in supporting senior leadership and ensuring the smooth day-to-day operations of a regional business unit within the banking sector. This position combines executive administrative support, office coordination, financial administration, and stakeholder communication. You will help manage schedules, organize meetings and events, coordinate travel arrangements, and prepare essential business documents. By anticipating needs and streamlining administrative processes, you will enable leadership to focus on business growth, team performance, and exceptional client service. The role offers a predominantly remote working arrangement, with approximately 90% of work performed from home and 10% at the local branch. This is an excellent opportunity for an organized, proactive, and bilingual professional seeking to contribute to a collaborative, high-performing team.

\nAccountabilities:

Provide executive administrative support: Assist the regional vice president with daily operations, correspondence, scheduling, and administrative priorities to maximize leadership effectiveness and support business objectives.
Manage calendars and travel arrangements: Coordinate appointments, meetings, conferences, and business travel, ensuring schedules are organized efficiently and all necessary arrangements are in place.
Coordinate meetings and events: Prepare agendas, organize virtual meetings through Webex, coordinate presentations and speakers, record meeting minutes, and follow up on action items and next steps.
Oversee office operations: Manage the day-to-day administrative activities of the regional office, maintain accurate records, coordinate supplies and equipment, and help ensure efficient operations.
Support financial administration: Prepare and review expense reimbursement requests and invoices, reconcile monthly travel and other expenses, and monitor costs related to supplies, telecommunications, equipment, and facilities.
Manage communications: Handle incoming emails, telephone messages, and general inquiries, directing communications to the appropriate contacts and prioritizing matters requiring leadership attention.
Represent the organization professionally: Welcome clients and business partners, respond to general inquiries, and help maintain a positive, professional experience for all stakeholders.
Prepare business documents: Create and maintain correspondence, reports, presentations, spreadsheets, forms, databases, and other materials required for meetings, conferences, and administrative reporting.
Coordinate regional activities: Organize off-site meetings, communication sessions, informal discussions, and other events that support team engagement and business priorities.
Conduct research and resolve requests: Gather information, respond to routine questions, anticipate administrative needs, and ensure that daily priorities are handled accurately and efficiently.
Support business performance: Contribute to regional productivity and business growth by helping leadership focus on client relationships, new client acquisition, and high-quality service delivery.
Maintain service standards: Uphold professional standards of confidentiality, accuracy, responsiveness, and client service in all administrative activities.

Requirements:

Relevant experience: At least three years of relevant administrative or executive support experience, ideally in a professional, financial services, or corporate environment.
Technical proficiency: Strong command of Microsoft Office applications, particularly Outlook, Word, PowerPoint, and Excel, with the ability to prepare professional documents, presentations, spreadsheets, and reports.
Bilingual communication: Fluency in both French and English is required to support and serve French-speaking and English-speaking clients and stakeholders effectively.
Written communication: Excellent written communication skills, including the ability to draft clear correspondence, prepare meeting materials, and maintain accurate documentation.
Organizational skills: Strong planning and coordination abilities, with excellent attention to detail and the capacity to manage multiple administrative responsibilities simultaneously.
Prioritization and time management: The ability to assess competing demands, establish priorities, meet deadlines, and adapt to changing schedules in a fast-paced environment.
Initiative and autonomy: A proactive approach to problem-solving, with the ability to anticipate leadership needs, work independently, and take ownership of assigned responsibilities.
Professionalism and discretion: A high level of integrity, reliability, accuracy, and confidentiality when handling sensitive information, financial records, and executive communications.
Teamwork and collaboration: Strong interpersonal skills and the ability to work effectively with colleagues, leadership, clients, and external partners.
Critical thinking: Sound judgment and practical problem-solving skills, with the ability to research information, respond to routine requests, and identify opportunities to improve administrative processes.
Flexibility: Willingness to travel occasionally within the region to attend meetings and fulfill business requirements.

Benefits:

Competitive compensation: A comprehensive total rewards package designed to recognize employee contributions and support professional success.
Performance incentives: Eligibility for bonuses and other incentive-based compensation, where applicable.
Flexible benefits: A selection of employee benefits designed to accommodate individual needs and circumstances.
Remote-first working arrangement: Approximately 90% remote work from home and 10% at the local branch, providing significant flexibility while maintaining opportunities for in-person collaboration.
Professional development: Ongoing learning opportunities, leadership support, coaching, and guidance to encourage career growth.
Collaborative work environment: The opportunity to join a dynamic, high-performing team that values cooperation, continuous improvement, and shared success.
Meaningful contribution: The ability to support client success, strengthen business relationships, and contribute to the prosperity of local communities.
Career growth opportunities: Exposure to senior leadership, regional business operations, and a broad range of administrative and organizational responsibilities.
Inclusive workplace: A commitment to respect, diversity, belonging, and equal opportunities for professional development and advancement.
Stable professional environment: The opportunity to build your career within an established financial services organization with a strong reputation and a focus on long-term success.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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More about this job

Responsibilities

The Administrative Assistant provides executive support to senior leadership, managing schedules, travel, and daily office operations. They also handle financial administration, prepare business documentation, and facilitate communication between stakeholders.

Requirements

Candidates must have at least three years of relevant administrative experience and strong proficiency in Microsoft Office applications. Fluency in both French and English is required to effectively support diverse clients and stakeholders.

Skills

Administrative support
Executive support
Office coordination
Financial administration
Stakeholder communication
Calendar management
Travel arrangements
Meeting coordination
Microsoft Office
Outlook
Word
PowerPoint
Excel
Bilingual communication
Time management
Problem-solving

Benefits

Competitive compensation
Performance incentives
Flexible benefits
Professional development
Collaborative work environment
Career growth opportunities
Inclusive workplace

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Banking
Financial Services
Executive Support
Office Management
Webex
Expense Management
Reporting
Data Entry
Communication
Scheduling
Project Coordination
Professionalism
Confidentiality
Client Service
Bilingual
Microsoft Office
Outlook
Word
PowerPoint
Excel
Remote Work
Regional Operations
Stakeholder Management
Documentation

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