Administrative assistant
- Quebec, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Working hours
- 40 hours per week
- Posting language
- English
- Posted
Original job description
- Durée de l'emploi: Permanent
- Langue de travail: Français
- Heures de travail: 40 hours per week
- Education:
- Expérience:
- Bachelor's degree
- or equivalent experience
- Retail/wholesale establishment/distribution centre
- Arts and culture
- Restaurant
- Coordinate the flow of information within the team
- Direct and control daily operations
- Direct staff
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and organize daily operations
- Supervise other workers
- Train staff
- Establish and implement policies and procedures
- Train other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Recruit and hire staff
- Maintain and manage digital database
- Consult with clients after sale to provide ongoing support
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- 11-15 people
- More than 20 people
- Google Docs
- MS Excel
- MS PowerPoint
- MS Word
- Database software
- Electronic mail
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
- Are you available to start on the date listed in the job posting?
- Do you have experience working in this field?
- Do you have the required certifications listed in the job posting?
- Do you meet the language requirements listed in the job posting for the position (English or French)?
- Early morning
- Evening
- 2 years to less than 3 years
- Morning
- On call
- Day
- Weekend
- Free parking available
- Learning/training paid by employer
- On-site amenities
- On-site recreation and activities
- Parking available
More about this job
Responsibilities
Coordinate information and office operations, manage correspondence, appointments, records, reports, supplies, and customer inquiries. Supervise, train, recruit, and support staff while advising management and helping implement workplace procedures.
Requirements
A bachelor's degree or equivalent experience is specified, along with 2 to less than 3 years of experience. The role requires strong communication, organization, accuracy, adaptability, and multitasking skills, as well as knowledge of office software and the ability to work under pressure.
Skills
- Information Coordination
- Daily Operations Management
- Staff Supervision
- Staff Training
- Policy And Procedure Implementation
- Appointment Scheduling
- Telephone And Email Communication
- Report Preparation
- Inventory Management
- Records Management
- Data Entry
- Customer Service
- Recruitment And Hiring
- Database Management
- Microsoft Excel
- Google Docs
Benefits
- Free Parking
- Employer-Paid Learning And Training
- On-Site Amenities
- On-Site Recreation And Activities
- Parking Available
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Human Resources
- Customer Service & Support
- Retail
Keywords
- Administrative Support
- Office Procedures
- Operations Management
- Staff Supervision
- Training And Development
- Recruitment
- Appointment Scheduling
- Correspondence
- Report Preparation
- Data Entry
- Database Management
- Digital Records
- Customer Service
- Inventory Management
- Employee Relations
- Marketing Communications
- Workplace Safety
- Google Docs
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Word
- Database Software
- Electronic Mail
- Retail
- Wholesale
- Arts And Culture
- Restaurant