Administrative assistant
- Montreal, QC, Canada
- Ville-Marie, QC, Canada
$1,500,001 - $4,000,000 · Full-time
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Job details
- Pay
- $1,500,001 - $4,000,000
- Job type
- Full-time
- Apply by
- Working hours
- 32 hours per week
- Posting language
- English
- Posted
Original job description
- Durée de l'emploi: Permanent
- Langue de travail: Français
- Heures de travail: 32 hours per week
- Education:
- Expérience:
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
- Associations and non profit organizations
- $1,500,001 - $4,000,000
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Compile data, statistics and other information
- Oversee the preparation of reports
- Perform data entry
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Committees
- Sage Accounting Software
- MS Excel
- MS Outlook
- MS Word
- Database software
- SharePoint
- MS Office
- Simply Accounting
- Electronic mail
- Accounting
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
- Ability to multitask
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Quick learner
- Experience an asset
- Day
- Free parking available
- Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
- Participates in a government or community program or initiative that supports persons with disabilities
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
- Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
- Participates in a government or community program or initiative that supports newcomers and/or refugees
- Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
- Supports newcomers and/or refugees with foreign credential recognition
- Offers mentorship programs that pair newcomers and/or refugees with experienced employees
- Participates in a government or community program or initiative that supports youth employment
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching and/or networking opportunities for youth
- Provides awareness training to employees to create a welcoming work environment for youth
- Participates in a government or community program or initiative that supports Indigenous people
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
- Facilitates access to Elders who can offer support and guidance to Indigenous workers
- Applies hiring policies that discourage age discrimination
- Provides staff with awareness training to create a welcoming work environment for mature workers
- Offers phased retirement options that allow mature workers to gradually reduce their workload (for example: flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)
- Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities)
- Participates in a government or community program or initiative that supports members of visible minorities
- Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
- Offers mentorship programs that pair members of visible minorities with experienced employees
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
More about this job
Responsibilities
Coordinate HR department activities and oversee daily operations, including planning and controlling budgets and expenditures. Handle mail, compile data and statistics, prepare reports, enter and maintain database information, and perform basic bookkeeping.
Requirements
A college, CEGEP, or other non-university certificate or diploma from a one- to two-year program, or equivalent experience, is specified. Experience is an asset; candidates should be organized, accurate, adaptable, able to multitask, and comfortable working with minimal supervision.
Skills
- Human Resources Coordination
- Daily Operations Management
- Budget Planning and Control
- Data Compilation
- Report Preparation
- Data Entry
- Database Management
- Basic Bookkeeping
- Committee Supervision
- Sage Accounting Software
- Microsoft Excel
- Microsoft Outlook
- Microsoft Word
- SharePoint
- Simply Accounting
- Time Management
Benefits
- Free Parking
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
- Human Resources
Keywords
- Human Resources
- Nonprofit Organizations
- Associations
- Budget Responsibility
- Budget Planning
- Daily Operations
- Mail Distribution
- Data Compilation
- Statistics
- Report Preparation
- Data Entry
- Digital Database
- Bookkeeping
- Committee Supervision
- Accounting
- Sage Accounting Software
- Microsoft Excel
- Microsoft Outlook
- Microsoft Word
- Database Software
- SharePoint
- Microsoft Office
- Simply Accounting
- Electronic Mail