Administrative assistant
- Gatineau, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Working hours
- 30 to 40 hours per week
- Posting language
- English
- Posted
Original job description
- Work Term: Permanent
- Work Language: Bilingual
- Hours: 30 to 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: No experience (will train)
- or equivalent experience
- Arrange and co-ordinate seminars, conferences, etc.
- Assist with staff consultation and grievance procedures
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Coordinate the flow of information within the team
- Direct and control daily operations
- Direct staff
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Review HR projects to assure compliance with laws and regulations
- Supervise other workers
- Train staff
- Establish and implement policies and procedures
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Negotiate collective agreements on behalf of employers or workers
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Recruit and hire workers and carry out related staffing actions
- Recruit and hire staff
- Maintain and manage digital database
- Coaching
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Conduct performance reviews
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Supervise office and volunteer staff
- Working groups
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
- Resourcefulness
- Are you available to start on the date listed in the job posting?
- Are you currently a student?
- Do you have experience working in this field?
- Do you meet the language requirements listed in the job posting for the position (English or French)?
- Evening
- Shift
- Flexible hours
- Morning
- To be determined
- Day
- Bonus
- Learning/training paid by employer
- Other benefits
- Paid time off (volunteering or personal days)
- Team building opportunities
- Parking available
- Wellness program
More about this job
Responsibilities
Coordinate human resources activities, including recruitment, employee relations, training, payroll, and compliance with employment laws and regulations. Oversee office operations, staff, budgets, records, communications, and administrative support for management and employees.
Requirements
A secondary school graduation certificate or equivalent experience is required; no prior experience is necessary, as training will be provided. The role requires bilingual language ability and strong communication, organization, judgment, adaptability, and multitasking skills.
Skills
- Human Resources Coordination
- Recruitment and Hiring
- Employee Relations
- Grievance Procedures
- Payroll Administration
- Training and Development
- Staff Supervision
- Budget Management
- Office Administration
- Records Management
- Data Entry
- Report Preparation
- Written Communication
- Oral Communication
- Time Management
Benefits
- Bonus
- Employer-Paid Learning and Training
- Paid Time Off for Volunteering or Personal Days
- Team-Building Opportunities
- Parking Available
- Wellness Program
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Human Resources
- Management & Leadership
- Finance & Accounting
- Customer Service & Support
Keywords
- Human Resources
- Recruitment
- Staffing
- Employee Relations
- Grievance Procedures
- Collective Agreements
- Payroll Administration
- Training and Development
- Performance Reviews
- Employment Law Compliance
- Budget Management
- Office Procedures
- Records Management
- Digital Database
- Data Entry
- Report Preparation
- Meeting Minutes
- Contract Management
- Staff Supervision
- Customer Service
- Bookkeeping
- Workplace Health and Safety
- Administrative Support