Administrative assistant
- Quebec, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Working hours
- 40 hours per week
- Posting language
- English
- Posted
Original job description
- Durée de l'emploi: Permanent
- Langue de travail: Français
- Heures de travail: 40 hours per week
- Education:
- Expérience:
- Secondary (high) school graduation certificate
- Restaurant
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Review HR projects to assure compliance with laws and regulations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Oversee payroll administration
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Perform data entry
- Maintain and manage digital database
- Reconcile accounts
- Prepare reports on sales volumes, merchandising and personnel matters
- Prepare and submit reports
- Perform administrative tasks
- Label, file and retrieve documents
- Invoice clients
- Assist in analysis of data and preparation of reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Prepare and monitor contracts and budgets
- Acomba
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- Project management software
- Social Media
- Adobe Acrobat Reader
- Google Drive
- Electronic mail
- Commentary
- Correspondence
- Reports and records
- Invoices
- Ability to work independently
- Work under pressure
- Tight deadlines
- Attention to detail
- Work with minimal supervision
- Ability to multitask
- Excellent written communication
- Flexibility
- Judgement
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Do you have experience working in this field?
- 2 years to less than 3 years
- Morning
- Day
- Other benefits
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Does not require Canadian work experience
- Offers mentorship, coaching and/or networking opportunities for youth
- Provides awareness training to employees to create a welcoming work environment for youth
More about this job
Responsibilities
Coordinate daily office operations, communications, appointments, meetings, records, and supplies, while supporting payroll, budgets, contracts, and account reconciliation. Prepare reports and invoices, maintain digital and manual filing systems, and assist with data analysis and HR compliance.
Requirements
A secondary school graduation certificate and 2 to less than 3 years of experience are specified. The role requires strong written communication, attention to detail, multitasking, reliability, and the ability to work independently under pressure and meet tight deadlines.
Skills
- Information Coordination
- Budget Management
- Office Administration
- Appointment Scheduling
- Telephone and Email Communication
- Payroll Administration
- Data Entry
- Database Management
- Account Reconciliation
- Report Preparation
- Contract Administration
- Meeting Coordination
- Microsoft Excel
- Microsoft Outlook
- Acomba
- Written Communication
Benefits
- Newcomer and refugee integration support
- Youth mentorship, coaching, and networking opportunities
- Youth workplace awareness training
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Hospitality
- Finance & Accounting
- Human Resources
Keywords
- Restaurant
- Office Administration
- Information Coordination
- Budget Management
- Daily Operations
- Human Resources Compliance
- Policies and Procedures
- Meeting Minutes
- Appointment Scheduling
- Payroll Administration
- Data Entry
- Digital Database
- Account Reconciliation
- Sales Reports
- Invoices
- Contract Administration
- Acomba
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Windows
- Project Management Software
- Social Media
- Adobe Acrobat Reader
- Google Drive
- Electronic Mail
- Technical Writing
- Correspondence
- Records Management