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Added 3 mins ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Working with Internal Audit and the global Finance and Operations teams, the Manager, Internal Controls will play a critical role in Husky’s global financial reporting. This includes the…
Added 3 mins ago
HT
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
- Full-time
Drive process simplification, standardization, automation, and continuous improvement across accounting operations.
Added 3 mins ago
D
Specialist, Quality & Risk Management
Deloitte
Toronto, ON
- Full-time
Drive continuous improvement initiatives to enhance the quality, efficiency and effectiveness of the business process, systems, and operations.
Added 3 mins ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…efficiency and effectiveness in financial processes, business operations and major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of…
Added 3 mins ago
HT
Internal Auditor (Business Control & IT)
Husky Technologies
Bolton, ON
- Full-time
…opportunity to gain enterprise-wide exposure to diverse business operations, financial processes, digital technologies, and emerging risks while partnering with leaders across the…
Added 4 mins ago
KC
Legal Counsel, Contracting
KPMG Canada
Kelowna, BC
- Full-time
…contracting, regulatory and compliance, and governance and…
Added 4 mins ago
TH
Senior Financial Analyst/AFM Potential – Direct Fulfillment
The Home Depot Canada
Vaughan, ON
- Full-time
Build strong strategic partnerships with Supply Chain, Operations, Merchandising, Technology, and Finance teams.
Added 5 mins ago
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Lead, Design Systems & Design Operations
CIBC
Toronto, ON
- Full-time
…goals with confidence. As the Lead, Design Systems & Design Operations, you'll shape and evolve design systems and design operations across CIBC Investor’s Edge and broader Wealth digital…
Added 5 mins ago
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Telephone Banking Servicing Agent, Remote - Bilingual
CIBC
Montreal, QC
- Full-time
You're fluent in French and English to support business operations outside of Quebec, Canada.
Added 5 mins ago
B
Personal Banker
BMO
Saint-Georges, QC
- Full-time
Added 5 mins ago
B
Corporate Development Senior Associate
BMO
Toronto, ON · FCP
- Full-time
Build effective relationships with internal and external stakeholders, including LOB, Finance, Risk, Legal, Tax, HR, Operations, and Technology partners, and external advisors.
Added 5 mins ago
B
Associate General Counsel, Capital Markets
BMO
Toronto, ON · FCP
- Full-time
Advanced knowledge of legal & regulatory requirements and the operations of single and multiple complex business group(s).
Added 5 mins ago
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Personal Banker Associate
BMO
Montreal, QC
- Full-time
Added 5 mins ago
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Data Engineer
Manulife
Toronto, ON · Waterloo, ON
- Full-time
…and maintaining automation, this position helps streamline operations and improve efficiency, contributing to our mission of delivering high-quality products and platform services. This…
Added 5 mins ago
CL
Senior Accounting Manager
Charger Logistics Inc
Brampton, ON
- Full-time
Charger Logistics is a leading asset-based transportation and supply chain solutions provider with operations across Canada, the United States, and Mexico. Headquartered in Brampton,…
Added 5 mins ago
CL
Senior Audit Accountant
Charger Logistics Inc
Brampton, ON
- Full-time
Charger Logistics is a leading asset-based transportation and supply chain solutions provider with operations across Canada, the United States, and Mexico. Headquartered in Brampton,…
Added 21 mins ago
RB
Senior Manager, Software Development
Royal Bank of Canada
Toronto, ON
- Full-time
ClientLink is a mission-critical wealth management platform that supports portfolio accounting, investment operations, and client servicing across the enterprise. As part of our strategic…
Added 21 mins ago
AC
Project Coordinator
Aston Carter
Calgary, AB
- $75,000 to $90,000 CAD / year
- Full-time
…client engagements, executive search projects, and internal operations within a fast-paced professional services environment. This individual serves as a central hub for consultants,…
Added 21 mins ago
OW
Oliver Wyman - Associate/Engagement Manager - Insurance & Asset Management
Oliver Wyman Group
Toronto, ON
- Other
…industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 6,000 professionals around the world who work…
Added 21 mins ago
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Producer
Marsh
Toronto, ON
- Other
Genuine curiosity and eagerness to understand clients’ business operations, industry challenges, and strategic priorities to better tailor solutions.
Added 21 mins ago
M
Producer
Marsh
Calgary, AB
- Other
Genuine curiosity and eagerness to understand clients’ business operations, industry challenges, and strategic priorities to better tailor solutions.
Added 33 mins ago
AC
Spécialiste De La Chaîne Dapprovisionnement / Supply Chain Specialist
Aston Carter
MB · Saint-Laurent, MB
- $38 to $48 CAD / hour
- Full-time
Baccalauréat en gestion de la chaîne dapprovisionnement, opérations, administration des affaires ou domaine connexe.
Added 33 mins ago
AC
Accounts Payable Coordinator
Aston Carter
Calgary, AB
- $20 to $23 CAD / hour
- Contract
Our client is seeking an Accounts Payable Coordinator to support high-volume accounts payable operations within a fast-paced corporate environment. This role is responsible for processing…
Added 34 mins ago
TU
Senior Finance Manager
The University of British Columbia
Vancouver, BC
- $9,599.75 to $14,385.5 CAD / month
- Full-time
…patent and legal expenses. The Senior Manager manages financial operations and staff and leads improvements to financial systems, reporting processes and resource…
Added 34 mins ago
AC
Accounts Payable Coordinator
Aston Carter
Vancouver, BC
- $20 to $23 CAD / hour
- Contract
Our client is seeking an Accounts Payable Coordinator to support high-volume accounts payable operations within a fast-paced corporate environment. This role is responsible for processing…

JobsMedia.io

Administrative Assistant – Construction

Mirabel, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

Montreal | Laurentians | Permanent Position

At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.

Are you the type who organizes files, follows up without being reminded three times, and anticipates what's coming next? We want to meet you.

Your Role

You will play a central role in our operations.

You will support management, project managers, accounting, and site teams. On a daily basis, your responsibilities will include: Answering calls and emails and forwarding them to the appropriate individuals; preparing, reviewing, and formatting emails, letters, spreadsheets, and documents; opening and maintaining project administrative files; filing plans, specifications, addenda, bids, contracts, and purchase orders; supporting project managers in preparing requests for proposals and monitoring bids; preparing contracts and purchase orders using our templates; collecting and verifying required documents from suppliers and subcontractors; and receiving invoices, performing initial approval, and forwarding them to the appropriate parties. Responsibilities; Collaborate with accounting to track approvals and payments; Schedule meetings, prepare documents, and record follow-ups; Monitor administrative deadlines and follow up with stakeholders as needed; Support the preparation of project closure files, including warranties and manuals; Order supplies and ensure the smooth operation of the office; Contribute to the improvement of our tools, templates, and work methods.

The goal: to ensure information flows smoothly, follow-ups progress, and nothing gets lost along the way.

The ideal candidate

Above all, we are looking for someone reliable, organized, and pleasant to work with.

You Must

Have experience in An administrative or coordination position;
Strong organizational skills and attention to detail;
Fluency in written and spoken French;
Proficiency with office software and spreadsheets;
Quick learner of new management systems;
Ability to manage multiple requests without losing track of important follow-ups;
Clear and professional communication skills;
Sound judgment and discretion;
Proactive and solution-oriented;
Ability to work independently while collaborating with the team.

Training in administration, office administration, or accounting is an asset. Experience in construction, architecture, or real estate would be particularly appreciated.

We don't expect you to know all our processes in the first week. We're looking for someone who listens, asks questions, and wants to understand how projects work. At SIROY, good administration isn't always obvious. But when it's done well, the entire team can focus on its projects. Stimulating Projects SIROY is a general contractor with its own teams of carpenters and joiners. We primarily undertake new construction and major renovations, from Montreal to Mont-Tremblant. We work on high-end homes and architectural projects that demand coordination, precision, and attention to detail. We regularly collaborate with architects, designers, and engineers. SIROY is also Passivhaus and Novoclimat certified, reflecting the importance we place on sound methods and quality workmanship. Behind every project, there are project managers, superintendents, carpenters, professionals, and suppliers who need to be able to rely on solid administration. That's where your work makes a real difference. Come build the team with us! SIROY is growing and continues to structure its operations. Our processes are well-established. However, there's still room to suggest a better way of doing things, simplify a tracking process, or improve a tool. So you're not just filling an existing position. You'll have the opportunity to help shape how we work in the office and on construction sites.

Working at SIROY

We value clear files, well-organized files, and people who communicate. We take our work seriously, but we also want to have fun together.

Our values: Building connections. Creating moments. Having fun. Pushing boundaries. Giving back.

Skiing, fishing, dinners, team activities, involvement in the 24h Tremblant: we want to build a company where people are proud of their projects and appreciate the people they work with.

Our work has been recognized at the Grands Prix du Design and the Prix Domus.

Do you like things done right, progress made, and want to contribute to projects the whole team can be proud of?

We want to meet you.

Apply About employer

More about this job

Responsibilities

Provide administrative support to management, project managers, accounting, and construction site teams, including managing project files, preparing documents, tracking bids, and processing contracts, purchase orders, and invoices. Coordinate meetings and follow-ups, monitor deadlines and payments, support project closeout, maintain office supplies, and help improve administrative tools and processes.

Requirements

The candidate should have experience in an administrative or coordination role, strong organizational skills and attention to detail, fluency in written and spoken French, and proficiency with office software and spreadsheets. They should communicate clearly, manage multiple requests and follow-ups, exercise discretion, learn new systems quickly, and work independently while collaborating; training in administration or accounting and experience in construction, architecture, or real estate are assets.

Skills

Administrative Coordination
File Management
Document Preparation
Attention To Detail
Organization
Bid Monitoring
Contract Preparation
Purchase Order Processing
Invoice Processing
Supplier And Subcontractor Coordination
Deadline Tracking
Meeting Scheduling
Professional Communication
Spreadsheet Proficiency
Time Management
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Construction
General Contractor
Project Administration
Administrative Coordination
Project Files
Plans And Specifications
Addenda
Bids
Requests For Proposals
Contracts
Purchase Orders
Supplier Documentation
Subcontractor Documentation
Invoice Approval
Accounting Coordination
Payment Tracking
Project Closeout
Warranties
Operation Manuals
Office Software
Spreadsheets
Management Systems
Document Formatting
Deadline Tracking
Passivhaus
Novoclimat
Architecture
Real Estate

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