Office & administration jobs in Canada

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Added 13 days ago
JA
Contract Manager / Gestionnaire de contrats
JR Automation
Montreal, QC
- Full-time
Develop and implement procedures for contract management and administration in compliance with company policy. As appropriate, contribute to or influence company policies.
Added 13 days ago
Material Manager
Mirion
Cambridge, ON
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant software tools.
Added 13 days ago
RECEPTIONIST
Boutique La Vie En Rose
Montreal, QC
Prepare documents, office signs, and onboarding gifts weekly for new employees;
Added 13 days ago
R
Sr. Property Administrator
RioCan
Toronto, ON
- Full-time
College Diploma or Certificate in Business Administration;
Added 13 days ago
NA
Receptionist
New Age Group
Concord, ON
- Part-time
We are seeking a friendly, organized, and dependable Part-Time Receptionist to join our team at our Concord office. The successful candidate will be providing exceptional customer service…
Added 13 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Whitbourne, NL
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 13 days ago
DD
Procurement Specialist
DRPS- Durham Regional Police Service
Whitby, ON
- Contract
Monday to Friday / Day Shift (may occasionally require flexibility in hours or overtime)
Added 13 days ago
Executive Assistant
D2L
Winnipeg, MB · Kitchener, ON
This role is based in either Kitchener or Winnipeg, with an expectation of working from the office at least three days per week
Added 13 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Beardmore, ON
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 13 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Levis, QC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 13 days ago
FC
Operations Supervisor
FedEx Canada
Mississauga, ON
- Full-time
Must possess valid driver’s license and a good driving record
Added 13 days ago
PH
Administrative Secretary
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 13 days ago
SH
Unit Clerk - Cardiology Input Unit - 5A/6A/PRU
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Added 13 days ago
SH
Administrative Secretary 2
Shared Health-Soins Communs
Brandon, MB
- Internship
Certificate in Business Office Administration course or equivalent education
Added 13 days ago
SH
Unit Clerk - Cardiology Input Unit - 5A/6A/PRU
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Added 13 days ago
SH
Administrative Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
Graduate and/or certification from a recognized Business Administration Program
Added 13 days ago
SH
Administrative Secretary 2
Shared Health-Soins Communs
Brandon, MB
- Internship
Certificate in Business Office Administration course or equivalent education
Added 13 days ago
SH
Administrative Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
Graduate and/or certification from a recognized Business Administration Program
Added 13 days ago
SH
Administrative Secretary 2
Shared Health-Soins Communs
Brandon, MB
- Full-time
Certificate in Business Office Administration course or equivalent education
Added 13 days ago
CO
Dental Office Receptionist Instructor (Part Time)
College of New Caledonia
Prince George, BC
- Part-time
Diploma or certificate in Dental Office Administration, Dental Reception, Dental Assisting, or an equivalent combination of education and experience in a dental or healthcare office setting
Added 13 days ago
AH
Unit Clerk
Alberta Health Services
Hinton, AB
- Temporary
Added 13 days ago
GS
Construction Project Administrative Coordinator
Gallaher Signature Living
Windsor, ON
- Full-time
The ideal candidate has experience in construction administration, project documentation, and contract coordination, with the ability to manage multiple priorities in a fast-paced…
Added 13 days ago
IH
Medical Office Manager
Infini Health
Calgary, AB
- Full-time
Completion of post-secondary education in Business, Office Administration, Healthcare Leadership, or similar field is considered an asset, but not required.
Added 13 days ago
FL
operating officer - administration
Fromagerie L'Ancêtre
Bécancour, QC
- Full-time
Added 13 days ago
AP
administrative assistant
ARCHITECTURE PANEL Inc.
White Rock, BC
- Full-time

JobsMedia.io

Administrative Assistant – Construction

Mirabel, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 15, 2026
Posting language: English
Posted: Oct 17, 2026

Original job description

Montreal | Laurentians | Permanent Position

At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.

Are you the type who organizes files, follows up without being reminded three times, and anticipates what's coming next? We want to meet you.

Your Role

You will play a central role in our operations.

You will support management, project managers, accounting, and site teams. On a daily basis, your responsibilities will include: Answering calls and emails and forwarding them to the appropriate individuals; preparing, reviewing, and formatting emails, letters, spreadsheets, and documents; opening and maintaining project administrative files; filing plans, specifications, addenda, bids, contracts, and purchase orders; supporting project managers in preparing requests for proposals and monitoring bids; preparing contracts and purchase orders using our templates; collecting and verifying required documents from suppliers and subcontractors; and receiving invoices, performing initial approval, and forwarding them to the appropriate parties. Responsibilities; Collaborate with accounting to track approvals and payments; Schedule meetings, prepare documents, and record follow-ups; Monitor administrative deadlines and follow up with stakeholders as needed; Support the preparation of project closure files, including warranties and manuals; Order supplies and ensure the smooth operation of the office; Contribute to the improvement of our tools, templates, and work methods.

The goal: to ensure information flows smoothly, follow-ups progress, and nothing gets lost along the way.

The ideal candidate

Above all, we are looking for someone reliable, organized, and pleasant to work with.

You Must

Have experience in An administrative or coordination position;
Strong organizational skills and attention to detail;
Fluency in written and spoken French;
Proficiency with office software and spreadsheets;
Quick learner of new management systems;
Ability to manage multiple requests without losing track of important follow-ups;
Clear and professional communication skills;
Sound judgment and discretion;
Proactive and solution-oriented;
Ability to work independently while collaborating with the team.

Training in administration, office administration, or accounting is an asset. Experience in construction, architecture, or real estate would be particularly appreciated.

We don't expect you to know all our processes in the first week. We're looking for someone who listens, asks questions, and wants to understand how projects work. At SIROY, good administration isn't always obvious. But when it's done well, the entire team can focus on its projects. Stimulating Projects SIROY is a general contractor with its own teams of carpenters and joiners. We primarily undertake new construction and major renovations, from Montreal to Mont-Tremblant. We work on high-end homes and architectural projects that demand coordination, precision, and attention to detail. We regularly collaborate with architects, designers, and engineers. SIROY is also Passivhaus and Novoclimat certified, reflecting the importance we place on sound methods and quality workmanship. Behind every project, there are project managers, superintendents, carpenters, professionals, and suppliers who need to be able to rely on solid administration. That's where your work makes a real difference. Come build the team with us! SIROY is growing and continues to structure its operations. Our processes are well-established. However, there's still room to suggest a better way of doing things, simplify a tracking process, or improve a tool. So you're not just filling an existing position. You'll have the opportunity to help shape how we work in the office and on construction sites.

Working at SIROY

We value clear files, well-organized files, and people who communicate. We take our work seriously, but we also want to have fun together.

Our values: Building connections. Creating moments. Having fun. Pushing boundaries. Giving back.

Skiing, fishing, dinners, team activities, involvement in the 24h Tremblant: we want to build a company where people are proud of their projects and appreciate the people they work with.

Our work has been recognized at the Grands Prix du Design and the Prix Domus.

Do you like things done right, progress made, and want to contribute to projects the whole team can be proud of?

We want to meet you.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative support to management, project managers, accounting, and site teams by managing communications, project files, bids, contracts, purchase orders, supplier documents, and invoices. Coordinate meetings and follow-ups, track deadlines and approvals, support project closeout, maintain office supplies, and help improve administrative tools and processes.

Requirements

The candidate must have experience in an administrative or coordination role, strong organizational skills and attention to detail, fluency in written and spoken French, and proficiency with office software and spreadsheets. They should communicate professionally, manage multiple requests, learn new systems quickly, exercise sound judgment and discretion, and work independently while collaborating; relevant training is an asset, as is experience in construction, architecture, or real estate.

Skills

Administrative Coordination
File Management
Document Preparation
Attention To Detail
Organization
Bid Monitoring
Contract Preparation
Purchase Order Processing
Invoice Review
Deadline Tracking
Meeting Coordination
Supplier Coordination
Spreadsheet Proficiency
Professional Communication
Discretion
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Construction
General Contractor
Project Administration
Administrative Coordination
Project Files
Plans And Specifications
Addenda
Bids
Requests For Proposals
Contracts
Purchase Orders
Suppliers
Subcontractors
Invoices
Accounting
Payment Tracking
Project Closeout
Warranties
Operations
Office Software
Spreadsheets
Management Systems
New Construction
Major Renovations
Passivhaus
Novoclimat
Architecture
Real Estate
Document Management

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Office & administration jobs in Canada

Contract Manager / Gestionnaire de contrats

Material Manager

RECEPTIONIST

Sr. Property Administrator

Receptionist

Post Office Assistant - Term

Procurement Specialist

Executive Assistant

Post Office Assistant - Term

Post Office Assistant - Term

Operations Supervisor

Administrative Secretary

Unit Clerk - Cardiology Input Unit - 5A/6A/PRU

Administrative Secretary 2

Unit Clerk - Cardiology Input Unit - 5A/6A/PRU