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Added 9 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 40 mins ago
LÉ
Director of Finance and Operations
Les écoles Azrieli Schools Talmud Torah | Herzliah
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
Reporting directly to the Assistant Head of School and working closely with the Board of Directors’ Finance Committee, the Director of Finance and Operations is responsible for planning and…
Added 1 hour ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Part-time
Added 3 hours ago
J
Administrative Assistant – Construction
JobsMedia.io
Mirabel, QC
- Full-time
At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.
Added 6 hours ago
M
assistant manager - retail trade
MaxiCare
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- Full-time
Added 12 hours ago
BH
Resident Services Assistant (Casual)
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Victoria, BC
- Part-time
We’re currently seeking a dedicated and compassionate Resident Services Assistant (Concierge) to join our team at
Added 14 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 16 hours ago
Site Administrator
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ON
Added 16 hours ago
Site Administrator
Del Property Management
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Added 17 hours ago
RF
administrative assistant
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CC
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Added 21 hours ago
Assistant Controller (6 months temporary contract)
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We are seeking an Assistant Controller on a 6 – month temporary contract basis to work in-office at our Delta, BC location. The Assistant Controller is responsible for all aspects of…
Added 1 day ago
TB
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- Full-time
Are you a detail-oriented accounting professional who enjoys working with numbers, systems, and people? Do you thrive in an organized, deadline-driven environment where accuracy and…
Added 1 day ago
V
Accounts Receivable Specialist
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- $60,000 to $65,000 CAD / year
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Added 1 day ago
MF
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Accounts Payable Clerk
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Added 1 day ago
BT
Part Time Administrative Assistant
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- Part-time
Baker Tilly WCR LLP is a leading midsize accounting and advisory firm with offices in Rocky Mountain House and Red Deer. We offer a full complement of professional services across every…
Added 1 day ago
AG
Administrative Assistant
Apex Geomatics Construction Surveyors Ltd
Sherwood Park, AB
- Full-time
Added 1 day ago
S
Assistant Manager - Alliston Branch, Ontario
Scotiabank
Alliston, ON
- Full-time
As the Assistant Manager, you will lead and oversee the overall success of the Retail Sales and Customer Service teams in a Canadian Bank branch. You will work to ensure business…
Added 1 day ago
GC
Branch Manager II
Global Credit Union
Mississauga, ON · Clearview, ON
- Full-time
Added 1 day ago
MC
Comptable général/General Accountant
Makivik Corporation
Montreal, QC · St Laurent, Quebec
- Full-time
Added 1 day ago
NB
Assistant Manager, Administration
National Bank of Canada
Winnipeg, MB
- Full-time
A career as an Assistant Manager, Administration - PPSA in Equipment Finance at National Bank means helping lead the team responsible for Personal Property Security Act (PPSA)…
Added 1 day ago
Assistant Branch Manager
Talent Acquisition Team at Westland Insurance. Text reply only.
Burnaby, BC
We’re searching for an Assistant Branch Manager. Are you searching for new possibilities?
Added 1 day ago
TH
Restaurant assistant manager
Tim Hortons Québec
Leduc, AB
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Added 1 day ago
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JobsMedia.io

Administrative Assistant – Construction

Mirabel, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 24, 2026
Posting language: English
Posted: Oct 25, 2026

Original job description

Montreal | Laurentians | Permanent Position

At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.

Are you the type who organizes files, follows up without being reminded three times, and anticipates what's coming next? We want to meet you.

Your Role

You will play a central role in our operations.

You will support management, project managers, accounting, and site teams. On a daily basis, your responsibilities will include: Answering calls and emails and forwarding them to the appropriate individuals; preparing, reviewing, and formatting emails, letters, spreadsheets, and documents; opening and maintaining project administrative files; filing plans, specifications, addenda, bids, contracts, and purchase orders; supporting project managers in preparing requests for proposals and monitoring bids; preparing contracts and purchase orders using our templates; collecting and verifying required documents from suppliers and subcontractors; and receiving invoices, performing initial approval, and forwarding them to the appropriate parties. Responsibilities; Collaborate with accounting to track approvals and payments; Schedule meetings, prepare documents, and record follow-ups; Monitor administrative deadlines and follow up with stakeholders as needed; Support the preparation of project closure files, including warranties and manuals; Order supplies and ensure the smooth operation of the office; Contribute to the improvement of our tools, templates, and work methods.

The goal: to ensure information flows smoothly, follow-ups progress, and nothing gets lost along the way.

The ideal candidate

Above all, we are looking for someone reliable, organized, and pleasant to work with.

You Must

Have experience in An administrative or coordination position;
Strong organizational skills and attention to detail;
Fluency in written and spoken French;
Proficiency with office software and spreadsheets;
Quick learner of new management systems;
Ability to manage multiple requests without losing track of important follow-ups;
Clear and professional communication skills;
Sound judgment and discretion;
Proactive and solution-oriented;
Ability to work independently while collaborating with the team.

Training in administration, office administration, or accounting is an asset. Experience in construction, architecture, or real estate would be particularly appreciated.

We don't expect you to know all our processes in the first week. We're looking for someone who listens, asks questions, and wants to understand how projects work. At SIROY, good administration isn't always obvious. But when it's done well, the entire team can focus on its projects. Stimulating Projects SIROY is a general contractor with its own teams of carpenters and joiners. We primarily undertake new construction and major renovations, from Montreal to Mont-Tremblant. We work on high-end homes and architectural projects that demand coordination, precision, and attention to detail. We regularly collaborate with architects, designers, and engineers. SIROY is also Passivhaus and Novoclimat certified, reflecting the importance we place on sound methods and quality workmanship. Behind every project, there are project managers, superintendents, carpenters, professionals, and suppliers who need to be able to rely on solid administration. That's where your work makes a real difference. Come build the team with us! SIROY is growing and continues to structure its operations. Our processes are well-established. However, there's still room to suggest a better way of doing things, simplify a tracking process, or improve a tool. So you're not just filling an existing position. You'll have the opportunity to help shape how we work in the office and on construction sites.

Working at SIROY

We value clear files, well-organized files, and people who communicate. We take our work seriously, but we also want to have fun together.

Our values: Building connections. Creating moments. Having fun. Pushing boundaries. Giving back.

Skiing, fishing, dinners, team activities, involvement in the 24h Tremblant: we want to build a company where people are proud of their projects and appreciate the people they work with.

Our work has been recognized at the Grands Prix du Design and the Prix Domus.

Do you like things done right, progress made, and want to contribute to projects the whole team can be proud of?

We want to meet you.

Apply About employer

More about this job

Responsibilities

Provide administrative support to management, project managers, accounting, and site teams, including managing project files, preparing documents and contracts, processing invoices, and coordinating supplier and subcontractor documentation. Track approvals, payments, deadlines, meetings, and project closeout materials while helping improve office tools and processes.

Requirements

The candidate should have experience in an administrative or coordination role, strong organizational skills, attention to detail, and proficiency with office software and spreadsheets. Fluency in written and spoken French, clear communication, discretion, initiative, and the ability to manage multiple requests independently and collaboratively are required; training in administration or accounting and construction-related experience are assets.

Skills

Administrative Coordination
File Management
Document Preparation
Attention To Detail
Organization
Professional Communication
Spreadsheet Proficiency
Office Software
Deadline Monitoring
Invoice Processing
Contract Preparation
Purchase Order Processing
Supplier Coordination
Subcontractor Coordination
Meeting Scheduling
Follow-Up

Visa sponsorship

Not detected in the job text

Keywords

Construction
General Contractor
Administrative Support
Project Coordination
Project Files
Plans
Specifications
Addenda
Bids
Requests For Proposals
Contracts
Purchase Orders
Supplier Documentation
Subcontractor Documentation
Invoice Processing
Accounting
Payment Tracking
Spreadsheets
Office Software
Project Closeout
Warranties
Operations
Process Improvement
Passivhaus
Novoclimat

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