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Added 2 hours ago
J
Administrative Assistant – Construction
JobsMedia.io
Mirabel, QC
- Full-time
At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.
Added 1 day ago
AG
Administrative Assistant
Apex Geomatics Construction Surveyors Ltd
Sherwood Park, AB
- Full-time
Apex Geomatics is seeking a professional, organized, and detail-oriented Administrative Assistant to support our head office, management, and project teams.
Added 1 day ago
NB
Assistant Manager, Administration
National Bank of Canada
Winnipeg, MB
- Full-time
A career as an Assistant Manager, Administration - PPSA in Equipment Finance at National Bank means helping lead the team responsible for Personal Property Security Act (PPSA)…
Added 1 day ago
L
Assistant Branch Manager - Office 1553
LendDirect
Kingston, ON
- Full-time
“In 2015 I joined the company as an Assistant Manager. One year later I was promoted to Store Manager where I focused on building relationships and developing others in my store to help…
Added 1 day ago
Fisheries Coordinator
Musqueam Indian Band
Vancouver, BC
Assists the assistant in ensuring organized departmental files, schedules, records, and project documentation;
Added 1 day ago
EC
Executive Assistant/Office Administrator
Entreflow Consulting Group
Remote, Canada
- Full-time
- Remote
Entreflow Consulting Group is a boutique consulting firm, a highly extraordinary team of Finance legends and HR leaders. We’re a licensed public practice CPA accounting firm and a licensed…
Added 1 day ago
Fisheries Administrative Assistant
Musqueam Indian Band
Vancouver, BC
Assists the assistant in ensuring organized departmental files, schedules, records, and project documentation;
Added 1 day ago
UO
Executive Assistant, VP Finance
University of Calgary
Calgary, AB
- Full-time
The Office of VP Finance is currently seeking a Full-time Regular Executive Assistant.
Added 1 day ago
K
Practice Coordinator, Audit Operations and Audit Technology & Transformation
KPMG
Calgary, AB · AB · Vancouver, BC · Halifax, NS · Oakville, ON · Toronto, ON · Vaughan, ON · ON · Montreal, QC · Edmonton, Alberta
- Full-time
…Accountability for strategy, portfolio planning, analysis, project delivery, business decisions and substantive recommendations remains with Strategy & Operations leads, partners, and the…
Added 1 day ago
M
Assistant Marketing Manager
Manulife
Toronto, ON
- Full-time
Strong project management skills, with the ability to manage multiple priorities, timelines, stakeholders, and deliverables.
Added 1 day ago
TU
Operations and Facilities Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
As a key member of the UBC Sauder’s Resources and Operations team, the Operations and Facilities Assistant plays an important role in creating exceptional environments for the UBC Sauder…
Added 2 days ago
SQ
Director, PLA Program & Manufacturer Partnerships
Sunlife Québec
Montreal, QC
- Full-time
Reporting to the Assistant Vice-President, Pharmaceutical Benefits & Innovation, the Director, PLA Program & Manufacturer Partnerships leads Sun Life’s Product Listing Agreement (PLA)…
Added 2 days ago
C
Applications Support Sr Analyst - Assistant
Citi
Mississauga, ON
- Full-time
…and training of new recruits. Significant impact in terms of project size, geography, etc. by influencing decisions through advice, counsel and/or facilitating services to others in area of…
Added 2 days ago
E
Administrative Assistant
EPCOR
AB · Edmonton, Alberta
- Full-time
We are hiring a full time, temporary (up to 11 months) Administrative Assistant working out of Edmonton, AB.
Added 2 days ago
Assistant Marketing Manager - Candy, Mints and Protein
The Hershey Company
Mississauga, ON
Works across Marketing, Insights, Sales Strategy, Shopper Marketing, Field Sales, OMNI, Finance, Supply Chain, R&D, and external agency partners.
Added 2 days ago
UO
Operations and Facilities Assistant
University of British Columbia
Vancouver, BC · UBCV | Henry Angus Building (ANGU)
- $4,719 to $4,960 CAD / month
- Full-time
As a key member of the UBC Sauder’s Resources and Operations team, the Operations and Facilities Assistant plays an important role in creating exceptional environments for the UBC Sauder…
Added 2 days ago
CR
Restaurant assistant manager
Chuck's Roadhouse Bar & Grill
Pembroke, ON
- Full-time
…example: flexible or reduced work hours, part time employment, project-based or seasonal work,…
Added 2 days ago
K
Chief of Staff & Executive Assistant
Koosmik
Montreal, QC
- Full-time
Job Title: Chief of Staff & Executive Assistant
Added 2 days ago
C
Administrative Assistant
CarbonRun
Halifax, NS
- Full-time
…management. This role includes a Google Drive restructuring project across our shared drives as well as expense support, the admin inbox, and day-to-day office needs. You will help…
Added 2 days ago
SL
Director, PLA Program & Manufacturer Partnerships
Sun Life
Toronto, ON · Waterloo, ON · Montreal, QC · Sun Life Montreal Metcalfe
- Full-time
Reporting to the Assistant Vice-President, Pharmaceutical Benefits & Innovation, the Director, PLA Program & Manufacturer Partnerships leads Sun Life’s Product Listing Agreement (PLA)…
Added 2 days ago
S
Strategic Sourcing Assistant
SGS
Canada
- Full-time
The Strategic Sourcing Assistant supports the Vice President, Procurement with administrative, P2P, analytical, review, evaluation, and coordination activities, and supports the Procurement…
Added 2 days ago
PH
Program Administrative Assistant, Long Term Care
Providence Healthcare
Vancouver, BC
- Full-time
…will make a meaningful impact. As a Program Administrative Assistant, you will provide comprehensive administrative support to program and operational leaders, helping ensure the smooth…
Added 2 days ago
YS
Emergency Assistant
Yemen ShortList
Aden
- Full-time
Under the supervision of the Senior Emergency CVA Officer, the Emergency Assistant will assist in planning and delivering IRC cash, voucher, food assistance and NFI activities according to…
Added 2 days ago
JG
PeopleSoft FSCM Techno-Functional
J&M Group
Canada
- Contract
Strong knowledge of PeopleSoft FSCM modules, including General Ledger, Project Costing, Cash Management, Accounts Payable, Fixed Assets, eSettlements, and eSupplier Connection
Added 2 days ago
CB
Business Development & Marketing Assistant
Cassels Brock & Blackwell LLP
Toronto, ON
- Full-time
Our Toronto office is currently seeking a Business Development & Marketing Assistant to join our Business Development & Marketing department, reporting to the Chief Growth Officer. The…

JobsMedia.io

Administrative Assistant – Construction

Mirabel, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 24, 2026
Posting language: English
Posted: Oct 25, 2026

Original job description

Montreal | Laurentians | Permanent Position

At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.

Are you the type who organizes files, follows up without being reminded three times, and anticipates what's coming next? We want to meet you.

Your Role

You will play a central role in our operations.

You will support management, project managers, accounting, and site teams. On a daily basis, your responsibilities will include: Answering calls and emails and forwarding them to the appropriate individuals; preparing, reviewing, and formatting emails, letters, spreadsheets, and documents; opening and maintaining project administrative files; filing plans, specifications, addenda, bids, contracts, and purchase orders; supporting project managers in preparing requests for proposals and monitoring bids; preparing contracts and purchase orders using our templates; collecting and verifying required documents from suppliers and subcontractors; and receiving invoices, performing initial approval, and forwarding them to the appropriate parties. Responsibilities; Collaborate with accounting to track approvals and payments; Schedule meetings, prepare documents, and record follow-ups; Monitor administrative deadlines and follow up with stakeholders as needed; Support the preparation of project closure files, including warranties and manuals; Order supplies and ensure the smooth operation of the office; Contribute to the improvement of our tools, templates, and work methods.

The goal: to ensure information flows smoothly, follow-ups progress, and nothing gets lost along the way.

The ideal candidate

Above all, we are looking for someone reliable, organized, and pleasant to work with.

You Must

Have experience in An administrative or coordination position;
Strong organizational skills and attention to detail;
Fluency in written and spoken French;
Proficiency with office software and spreadsheets;
Quick learner of new management systems;
Ability to manage multiple requests without losing track of important follow-ups;
Clear and professional communication skills;
Sound judgment and discretion;
Proactive and solution-oriented;
Ability to work independently while collaborating with the team.

Training in administration, office administration, or accounting is an asset. Experience in construction, architecture, or real estate would be particularly appreciated.

We don't expect you to know all our processes in the first week. We're looking for someone who listens, asks questions, and wants to understand how projects work. At SIROY, good administration isn't always obvious. But when it's done well, the entire team can focus on its projects. Stimulating Projects SIROY is a general contractor with its own teams of carpenters and joiners. We primarily undertake new construction and major renovations, from Montreal to Mont-Tremblant. We work on high-end homes and architectural projects that demand coordination, precision, and attention to detail. We regularly collaborate with architects, designers, and engineers. SIROY is also Passivhaus and Novoclimat certified, reflecting the importance we place on sound methods and quality workmanship. Behind every project, there are project managers, superintendents, carpenters, professionals, and suppliers who need to be able to rely on solid administration. That's where your work makes a real difference. Come build the team with us! SIROY is growing and continues to structure its operations. Our processes are well-established. However, there's still room to suggest a better way of doing things, simplify a tracking process, or improve a tool. So you're not just filling an existing position. You'll have the opportunity to help shape how we work in the office and on construction sites.

Working at SIROY

We value clear files, well-organized files, and people who communicate. We take our work seriously, but we also want to have fun together.

Our values: Building connections. Creating moments. Having fun. Pushing boundaries. Giving back.

Skiing, fishing, dinners, team activities, involvement in the 24h Tremblant: we want to build a company where people are proud of their projects and appreciate the people they work with.

Our work has been recognized at the Grands Prix du Design and the Prix Domus.

Do you like things done right, progress made, and want to contribute to projects the whole team can be proud of?

We want to meet you.

Apply About employer

More about this job

Responsibilities

Provide administrative support to management, project managers, accounting, and site teams, including managing project files, preparing documents and contracts, processing invoices, and coordinating supplier and subcontractor documentation. Track approvals, payments, deadlines, meetings, and project closeout materials while helping improve office tools and processes.

Requirements

The candidate should have experience in an administrative or coordination role, strong organizational skills, attention to detail, and proficiency with office software and spreadsheets. Fluency in written and spoken French, clear communication, discretion, initiative, and the ability to manage multiple requests independently and collaboratively are required; training in administration or accounting and construction-related experience are assets.

Skills

Administrative Coordination
File Management
Document Preparation
Attention To Detail
Organization
Professional Communication
Spreadsheet Proficiency
Office Software
Deadline Monitoring
Invoice Processing
Contract Preparation
Purchase Order Processing
Supplier Coordination
Subcontractor Coordination
Meeting Scheduling
Follow-Up

Visa sponsorship

Not detected in the job text

Keywords

Construction
General Contractor
Administrative Support
Project Coordination
Project Files
Plans
Specifications
Addenda
Bids
Requests For Proposals
Contracts
Purchase Orders
Supplier Documentation
Subcontractor Documentation
Invoice Processing
Accounting
Payment Tracking
Spreadsheets
Office Software
Project Closeout
Warranties
Operations
Process Improvement
Passivhaus
Novoclimat

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