Office & administration jobs in Canada

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Added 10 days ago
J
Administrative Assistant – Construction
JobsMedia.io
Mirabel, QC
- Full-time
Training in administration, office administration, or accounting is an asset. Experience in construction, architecture, or real estate would be particularly appreciated.
Added 10 days ago
GE
Administrative assistant
GFL Environmental Inc.
Saguenay, QC
- Full-time
Added 10 days ago
J
Administrative clerk
JobsMedia.io
Quebec, QC
- Full-time
Work and personal life balance: possibility of teleworking up to 4 days per week, flexible schedule, etc
Added 10 days ago
1
Office Manager - Studio Dental Fairview Mall
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $60,000 to $70,000 CAD / year
- Full-time
The team at Studio Dental Fairview are looking for a passionate, hard-working Office Manager on a full-time basis. The ideal Office Manager for our team would be excited to develop and…
Added 10 days ago
1
Assistant Office Manager - 12853
123Dentist
Toronto, ON · North York, ON
- $25 to $27 CAD / hour
- Temporary
1 year of experience is preferred in dental office management or dental administration
Added 10 days ago
1
Assistant Office Manager - Apple Tree Dental for Kids Newmarket
123Dentist
Newmarket, ON
- $25 to $27 CAD / hour
- Temporary
1 year of experience is preferred in dental office management or dental administration
Added 10 days ago
1
Office Manager - Vancouver City Centre Dental
123Dentist
Vancouver, BC
- $35 to $38 CAD / hour
- Full-time
2 year of experience is required in dental office management or dental administration
Added 10 days ago
ME
Operations Supervisor
McDougall Energy Inc.
Timmins, ON
- Full-time
Added 10 days ago
AH
Health Information Management Professional I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
…interventions and specific data elements. Experience with Microsoft Office applications (Outlook, MS Teams, Word, Excel, PowerPoint) and a demonstrated pattern of professional and personal…
Added 10 days ago
CK
executive assistant
Comfort Keepers
Surrey, BC
- Full-time
Added 10 days ago
BU
office assistant
Brandon University
Brandon, MB
- Contract
Added 10 days ago
VD
dental office receptionist
Vetech Dental Laboratories Ltd
Richmond, BC
- Full-time
Added 10 days ago
CR
Office Manager
COGIR Real Estate
Kelowna, BC
- Full-time
…ready to take your experience to the next level? As our next Office Manager, you will be a pivotal member of our Retirement management team focused on handling all the behind-the-scenes…
Added 10 days ago
SI
Office Administrator, Student Supports & Admissions
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
The Office Administrator focuses on providing high level administrative support in order to carry out the day-to-day functions in their particular department. As an employee of SIIT,…
Added 10 days ago
FS
Administrative Assistant
Friendly Senior Living
Swift Current, SK
- Full-time
Training in office administration, business administration, or a related field.
Added 10 days ago
HS
Institutional Analyst II - Administrative Assistant Office, 606764 (2026-04028)
Hawaiʻi State Department of Education
NB · Chiasson Office, NB
- Full-time
Under the general supervision of the Administrative Assistant to the Superintendent of the Administrative Assistant Office, the Institutional Analyst II:
Added 10 days ago
HS
Institutional Analyst II - Administrative Assistant Office, 606763 (2026-04027)
Hawaiʻi State Department of Education
NB · Chiasson Office, NB
- Full-time
Under the general supervision of the Administrative Assistant to the Superintendent of the Administrative Assistant Office, the Institutional Analyst II:
Added 11 days ago
L
Supply Chain Project Manager | Contract until October 2027
lululemon
Vancouver, BC
- Full-time
Work is performed onsite, minimum 4 days per week.
Added 11 days ago
UO
Research Assistant, Department of Medicine
University of Calgary
Calgary, AB
- Full-time
Good working knowledge of Microsoft Office applications
Added 11 days ago
1
Administrative Assistant - Sunrise Kids Dental
123Dentist
Toronto, ON
- $22 to $26 CAD / hour
- Part-time
Added 11 days ago
1
Office Manager - Studio Dental Union Station
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $70,000 to $80,000 CAD / year
- Full-time
5 days per week
Added 11 days ago
1
Administrative Assistant - Billings Bridge Dental Centre
123Dentist
Ottawa, ON
- Full-time
Minimum one year of post-secondary education in dental assisting, office administration, or a related field OR
Added 11 days ago
1
Office Manager - Ottawa, ON - 12727
123Dentist
Ottawa, ON
- Full-time
3 year of experience is required in dental office management or dental administration
Added 11 days ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- $29 to $34 CAD / hour
- Contract
The position operates in a hybrid model, with 23 days per week in the office and the remaining time working remotely
Added 11 days ago
RD
Administrative Assistant
RBC Dominion Securities
Vernon, BC
- Full-time
Follow up on documentation with clients or back office as required

JobsMedia.io

Administrative Assistant – Construction

Mirabel, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Montreal | Laurentians | Permanent Position

At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.

Are you the type who organizes files, follows up without being reminded three times, and anticipates what's coming next? We want to meet you.

Your Role

You will play a central role in our operations.

You will support management, project managers, accounting, and site teams. On a daily basis, your responsibilities will include: Answering calls and emails and forwarding them to the appropriate individuals; preparing, reviewing, and formatting emails, letters, spreadsheets, and documents; opening and maintaining project administrative files; filing plans, specifications, addenda, bids, contracts, and purchase orders; supporting project managers in preparing requests for proposals and monitoring bids; preparing contracts and purchase orders using our templates; collecting and verifying required documents from suppliers and subcontractors; and receiving invoices, performing initial approval, and forwarding them to the appropriate parties. Responsibilities; Collaborate with accounting to track approvals and payments; Schedule meetings, prepare documents, and record follow-ups; Monitor administrative deadlines and follow up with stakeholders as needed; Support the preparation of project closure files, including warranties and manuals; Order supplies and ensure the smooth operation of the office; Contribute to the improvement of our tools, templates, and work methods.

The goal: to ensure information flows smoothly, follow-ups progress, and nothing gets lost along the way.

The ideal candidate

Above all, we are looking for someone reliable, organized, and pleasant to work with.

You Must

Have experience in An administrative or coordination position;
Strong organizational skills and attention to detail;
Fluency in written and spoken French;
Proficiency with office software and spreadsheets;
Quick learner of new management systems;
Ability to manage multiple requests without losing track of important follow-ups;
Clear and professional communication skills;
Sound judgment and discretion;
Proactive and solution-oriented;
Ability to work independently while collaborating with the team.

Training in administration, office administration, or accounting is an asset. Experience in construction, architecture, or real estate would be particularly appreciated.

We don't expect you to know all our processes in the first week. We're looking for someone who listens, asks questions, and wants to understand how projects work. At SIROY, good administration isn't always obvious. But when it's done well, the entire team can focus on its projects. Stimulating Projects SIROY is a general contractor with its own teams of carpenters and joiners. We primarily undertake new construction and major renovations, from Montreal to Mont-Tremblant. We work on high-end homes and architectural projects that demand coordination, precision, and attention to detail. We regularly collaborate with architects, designers, and engineers. SIROY is also Passivhaus and Novoclimat certified, reflecting the importance we place on sound methods and quality workmanship. Behind every project, there are project managers, superintendents, carpenters, professionals, and suppliers who need to be able to rely on solid administration. That's where your work makes a real difference. Come build the team with us! SIROY is growing and continues to structure its operations. Our processes are well-established. However, there's still room to suggest a better way of doing things, simplify a tracking process, or improve a tool. So you're not just filling an existing position. You'll have the opportunity to help shape how we work in the office and on construction sites.

Working at SIROY

We value clear files, well-organized files, and people who communicate. We take our work seriously, but we also want to have fun together.

Our values: Building connections. Creating moments. Having fun. Pushing boundaries. Giving back.

Skiing, fishing, dinners, team activities, involvement in the 24h Tremblant: we want to build a company where people are proud of their projects and appreciate the people they work with.

Our work has been recognized at the Grands Prix du Design and the Prix Domus.

Do you like things done right, progress made, and want to contribute to projects the whole team can be proud of?

We want to meet you.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative support to management, project managers, accounting, and site teams, including managing project files, preparing documents and contracts, tracking bids, and processing invoices. Coordinate meetings and follow-ups, monitor deadlines and approvals, support project closeout, and help improve office tools and processes.

Requirements

The candidate should have experience in an administrative or coordination role, strong organizational skills, attention to detail, fluency in written and spoken French, and proficiency with office software and spreadsheets. They should communicate professionally, manage multiple requests, exercise discretion, learn new systems quickly, and work independently while collaborating; training in administration or accounting and construction-related experience are assets.

Skills

Administrative Coordination
File Management
Document Preparation
Attention To Detail
Organization
Written And Verbal Communication
Spreadsheet Proficiency
Office Software
Deadline Monitoring
Stakeholder Follow-Up
Invoice Processing
Contract Preparation
Purchase Order Preparation
Meeting Coordination
Supplier And Subcontractor Coordination
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Construction
General Contractor
Administrative Support
Project Administration
Project Files
Plans And Specifications
Addenda
Bids
Requests For Proposals
Contracts
Purchase Orders
Supplier Documentation
Subcontractor Documentation
Invoice Processing
Accounting Coordination
Payment Tracking
Meeting Coordination
Project Closeout
Warranties
Operations
Office Software
Spreadsheets
Management Systems
Process Improvement
High-End Homes
Architectural Projects
Passivhaus
Novoclimat

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Office & administration jobs in Canada