Jobs in Canada

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Added 2 mins ago
P
Material Handler
P&H
Hamilton, ON
- Full-time
Previous experience in a general labourer position.
Added 17 mins ago
I
Production Planner
Integra
Harrow, ON
- Full-time
Reporting to the Plant General Manager, you will be accountable for developing and implementing the team’s production facility schedule to meet production quality and delivery goals.…
Added 17 mins ago
PC
Digital Assurance & Transparency Manager
PwC Canada
Vancouver, BC
- Full-time
…systems, data warehouses, and reporting tools) in order to help our clients achieve optimal operational…
Added 17 mins ago
SD
Senior Technology Architect
Symbiotic Digital
Toronto, ON · Queen's Park Ontario Provincial Government, Ontario
- Contract
Added 17 mins ago
SD
Senior Software Developer (Siebel CRM)
Symbiotic Digital
ON · Central Toronto (Moore Park / Summerhill East), Ontario
- Contract
Added 32 mins ago
WF
General Labourer - Hinton Wood Products
West Fraser
Hinton, AB
- Full-time
West Fraser offers a range of exciting career opportunities for individuals seeking challenging and rewarding careers. Hinton is currently recruiting for a General Labourer.
Added 47 mins ago
SD
Beauty Specialist, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Winnipeg, MB
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 hour ago
MD
Spanish Language Translations Specialist - State Program Administrator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Familiarity with translation software tools, including artificial intelligence (AI), and general office software (such as Microsoft Office applications: Outlook, Word, Excel, Teams, and…
Added 1 hour ago
PH
Registered Nurse (RN), Oncology Clinic - BC Cancer Kelowna
Provincial Health Services Authority
Kelowna, BC
- Full-time
The General Duty Staff Nurse is responsible for providing holistic nursing care to oncology patients during their cancer care experience including but not limited to: assessment,…
Added 1 hour ago
E
APPLIED AI SOFTWARE DESIGNER
Ericsson
Ottawa, ON
- Full-time
…developers, architects, AI specialists, and domain experts, you will help turn emerging AI capabilities into reliable, secure, and reusable engineering…
Added 1 hour ago
TC
HR Advisor, Permanent Full time
The Corporation of UCLG
Athens, ON
- Full-time
…relations, health and safety, employee relations, and providing general advice and guidance to…
Added 1 hour ago
RM
Maintenance Person - Tall Pines
Regional Municipality of Peel
Brampton, ON
- Other
Perform general maintenance duties and repairs
Added 1 hour ago
CH
Health Care Aide
Covenant Health Canada
AB · Edmonton, AB
- Part-time
…meaningful difference. Right in the heart of downtown, the Edmonton General Continuing Care Centre supports nearly 500 people every day with long-term, subacute, complex care and…
Added 1 hour ago
CH
Unit Clerk
Covenant Health Canada
AB · Edmonton, AB
- Part-time
…people across the province. Join Covenant Health today and help us build a healthier…
Added 1 hour ago
CH
Health Care Aide
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…people across the province. Join Covenant Health today and help us build a healthier…
Added 1 hour ago
CH
Licensed Practical Nurse
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…people across the province. Join Covenant Health today and help us build a healthier…
Added 1 hour ago
CH
Health Care Aide
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…people across the province. Join Covenant Health today and help us build a healthier…
Added 1 hour ago
CH
Unit Clerk
Covenant Health Canada
AB · Edmonton, AB
- Part-time
…people across the province. Join Covenant Health today and help us build a healthier…
Added 1 hour ago
CH
Health Care Aide
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…people across the province. Join Covenant Health today and help us build a healthier…
Added 1 hour ago
CH
Assistant Head Nurse
Covenant Health Canada
AB · Edmonton, AB
- Part-time
…people across the province. Join Covenant Health today and help us build a healthier…
Added 1 hour ago
CH
Health Care Aide
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…people across the province. Join Covenant Health today and help us build a healthier…
Added 1 hour ago
CH
Licensed Practical Nurse
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…people across the province. Join Covenant Health today and help us build a healthier…
Added 1 hour ago
CH
Licensed Practical Nurse
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…people across the province. Join Covenant Health today and help us build a healthier…
Added 1 hour ago
M
Onsite Call Center Representative (Urgent)
MCI
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Full-time
…worldwide. Our team uses people, technology and innovation to help organizations improve customer experience and business…
Added 2 hours ago
J
Administrative Assistant – Construction
JobsMedia.io
Mirabel, QC
- Full-time
…can focus on its projects. Stimulating Projects SIROY is a general contractor with its own teams of carpenters and joiners. We primarily undertake new construction and major renovations,…

JobsMedia.io

Administrative Assistant – Construction

Mirabel, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Montreal | Laurentians | Permanent Position

At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.

Are you the type who organizes files, follows up without being reminded three times, and anticipates what's coming next? We want to meet you.

Your Role

You will play a central role in our operations.

You will support management, project managers, accounting, and site teams. On a daily basis, your responsibilities will include: Answering calls and emails and forwarding them to the appropriate individuals; preparing, reviewing, and formatting emails, letters, spreadsheets, and documents; opening and maintaining project administrative files; filing plans, specifications, addenda, bids, contracts, and purchase orders; supporting project managers in preparing requests for proposals and monitoring bids; preparing contracts and purchase orders using our templates; collecting and verifying required documents from suppliers and subcontractors; and receiving invoices, performing initial approval, and forwarding them to the appropriate parties. Responsibilities; Collaborate with accounting to track approvals and payments; Schedule meetings, prepare documents, and record follow-ups; Monitor administrative deadlines and follow up with stakeholders as needed; Support the preparation of project closure files, including warranties and manuals; Order supplies and ensure the smooth operation of the office; Contribute to the improvement of our tools, templates, and work methods.

The goal: to ensure information flows smoothly, follow-ups progress, and nothing gets lost along the way.

The ideal candidate

Above all, we are looking for someone reliable, organized, and pleasant to work with.

You Must

Have experience in An administrative or coordination position;
Strong organizational skills and attention to detail;
Fluency in written and spoken French;
Proficiency with office software and spreadsheets;
Quick learner of new management systems;
Ability to manage multiple requests without losing track of important follow-ups;
Clear and professional communication skills;
Sound judgment and discretion;
Proactive and solution-oriented;
Ability to work independently while collaborating with the team.

Training in administration, office administration, or accounting is an asset. Experience in construction, architecture, or real estate would be particularly appreciated.

We don't expect you to know all our processes in the first week. We're looking for someone who listens, asks questions, and wants to understand how projects work. At SIROY, good administration isn't always obvious. But when it's done well, the entire team can focus on its projects. Stimulating Projects SIROY is a general contractor with its own teams of carpenters and joiners. We primarily undertake new construction and major renovations, from Montreal to Mont-Tremblant. We work on high-end homes and architectural projects that demand coordination, precision, and attention to detail. We regularly collaborate with architects, designers, and engineers. SIROY is also Passivhaus and Novoclimat certified, reflecting the importance we place on sound methods and quality workmanship. Behind every project, there are project managers, superintendents, carpenters, professionals, and suppliers who need to be able to rely on solid administration. That's where your work makes a real difference. Come build the team with us! SIROY is growing and continues to structure its operations. Our processes are well-established. However, there's still room to suggest a better way of doing things, simplify a tracking process, or improve a tool. So you're not just filling an existing position. You'll have the opportunity to help shape how we work in the office and on construction sites.

Working at SIROY

We value clear files, well-organized files, and people who communicate. We take our work seriously, but we also want to have fun together.

Our values: Building connections. Creating moments. Having fun. Pushing boundaries. Giving back.

Skiing, fishing, dinners, team activities, involvement in the 24h Tremblant: we want to build a company where people are proud of their projects and appreciate the people they work with.

Our work has been recognized at the Grands Prix du Design and the Prix Domus.

Do you like things done right, progress made, and want to contribute to projects the whole team can be proud of?

We want to meet you.

Apply About employer

More about this job

Responsibilities

Provide administrative support to management, project managers, accounting, and site teams, including managing project files, preparing documents and contracts, tracking bids, and processing invoices. Coordinate meetings and follow-ups, monitor deadlines and approvals, support project closeout, and help improve office tools and processes.

Requirements

The candidate should have experience in an administrative or coordination role, strong organizational skills, attention to detail, fluency in written and spoken French, and proficiency with office software and spreadsheets. They should communicate professionally, manage multiple requests, exercise discretion, learn new systems quickly, and work independently while collaborating; training in administration or accounting and construction-related experience are assets.

Skills

Administrative Coordination
File Management
Document Preparation
Attention To Detail
Organization
Written And Verbal Communication
Spreadsheet Proficiency
Office Software
Deadline Monitoring
Stakeholder Follow-Up
Invoice Processing
Contract Preparation
Purchase Order Preparation
Meeting Coordination
Supplier And Subcontractor Coordination
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Construction
General Contractor
Administrative Support
Project Administration
Project Files
Plans And Specifications
Addenda
Bids
Requests For Proposals
Contracts
Purchase Orders
Supplier Documentation
Subcontractor Documentation
Invoice Processing
Accounting Coordination
Payment Tracking
Meeting Coordination
Project Closeout
Warranties
Operations
Office Software
Spreadsheets
Management Systems
Process Improvement
High-End Homes
Architectural Projects
Passivhaus
Novoclimat

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