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Added 7 mins ago
NS
Orthotic Technician Graduate - Rehabilitation and Supportive Care Services
Nova Scotia Health Authority
Halifax, NS
- Volunteer
…support the evaluation, treatment planning, individualized design, custom fabrication, implementation and maintenance of prostheses and orthoses to enhance patient mobility and/or physical…
Added 7 mins ago
NS
Orthotic Clinician Graduate - Rehabilitation and Supportive Care Services
Nova Scotia Health Authority
Halifax, NS
- Volunteer
…support the evaluation, treatment planning, individualized design, custom fabrication, implementation and maintenance orthoses to enhance patient mobility and/or physical function. Learners…
Added 7 mins ago
NS
Registered Prosthetic Technician - Rehabilitation & Supportive Care Services
Nova Scotia Health Authority
Halifax, NS
- Volunteer
…expertise towards evaluation, treatment planning, individualized design, custom fabrication, implementation and maintenance of limb prostheses to enhance patient mobility and/or physical…
Added 7 mins ago
NF
Renewable Energy Asset Manager
Natural Forces
Halifax, NS
- Full-time
Maintain a working understanding of project design, operating parameters, equipment warranties, and technical obligations.
Added 7 mins ago
FG
Technical Specialist - Glazing and Building Envelope Systems
Flynn Group of Companies
Mississauga, ON
- Full-time
-Excellent analytical, problem-solving, and organizational skills.
Added 22 mins ago
TC
Senior Cyber Security Analyst (Temporary)
Tru Cooperative Bank
Langley (District), BC · Langley, BC
- $76,800 to $98,400 USD / year
- Temporary
Project Management: Assists with the design, management and execution of cross-organization project plans that involve the cyber security team. Collaborates with project work stream leads…
Added 22 mins ago
CO
Instructional Designer
Commissionaires Ottawa
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
Join Commissionaires Ottawa and help design the future of learning.
Added 22 mins ago
FG
Technical Specialist - Glazing and Building Envelope Systems
Flynn Group of Companies
Mississauga, ON
- $60,000 to $70,000 CAD / year
- Full-time
-Excellent analytical, problem-solving, and organizational skills.
Added 22 mins ago
PC
Digital Assurance & Transparency Manager
PwC Canada
Vancouver, BC
- Full-time
…enable you to assist clients in optimizing control activities, organizational strategy, and policies and procedures. You’ll conduct transaction testing, perform readiness assessments, and…
Added 22 mins ago
W
Mechanical Engineer-in-Training
Wood
Saskatoon, SK
- Full-time
From feasibility study to execution, Wood’s Minerals & Metals business has helped design and deliver mining projects globally for over 60 years. Our world calls for advanced, scalable…
Added 22 mins ago
SD
IT Enterprise Architect
Symbiotic Digital
Toronto, ON · Downtown Toronto (Ryerson), Ontario
- Contract
IT strategies aligned with organizational vision and business goals.
Added 22 mins ago
M
RQ11623 - Systems Testing/QA Specialist - Senior
Maarut
Toronto, ON
- Contract
design, development, implementation and ongoing support of the required
Added 22 mins ago
Orthotic Technician Graduate - Rehabilitation and Supportive Care Services
Nova Scotia Health and IWK Health
Halifax, NS
…support the evaluation, treatment planning, individualized design, custom fabrication, implementation and maintenance of prostheses and orthoses to enhance patient mobility and/or physical…
Added 22 mins ago
Orthotic Clinician Graduate - Rehabilitation and Supportive Care Services
Nova Scotia Health and IWK Health
Halifax, NS
…support the evaluation, treatment planning, individualized design, custom fabrication, implementation and maintenance orthoses to enhance patient mobility and/or physical function. Learners…
Added 37 mins ago
FC
Manager, Group Administration
First Canadian Financial Group
Edmonton, AB
- Full-time
Who we hire as the function scales: role design, selection and the capabilities we need to add.
Added 37 mins ago
Staff Engineer / AI Builder - Toronto
Robots and Pencils
Toronto, ON
We’re looking for a Staff AI Builder to lead the design and delivery of AI/ML systems. This role is ideal for an experienced engineer who thrives on architectural decisions, can confidently…
Added 1 hour ago
PI
Engineering Technology Specialist
Price Industries
Winnipeg, MB
- Full-time
The Engineering Technology Specialist supports the development, implementation, and continuous improvement of Price’s design engineering systems, standards, data, and digital tools. This…
Added 1 hour ago
PH
Research Projects Coordinator
Provincial Health Services Authority
Vancouver, BC
- Full-time
Broad knowledge of project design, methodologies, developing and managing project strategies, evaluation and monitoring, project management principles, and multiple project interaction and…
Added 1 hour ago
TC
Director, Marketing and Business Development
TROIS Collective
Richmond Hill, ON
- $140,000 to $180,000 CAD / year
- Full-time
Added 1 hour ago
A
Gameplay Designer 2 [AQ-25115]
Aquent
Vancouver, BC
- $48 to $52 CAD / hour
- Contract
…impression. Your expertise will be instrumental in bringing ambitious design visions to life, contributing to groundbreaking titles, and fostering a collaborative environment where…
Added 1 hour ago
T
Analyste, soutien logistique intégré (SLI)/Integrated Logistic Support (ILS) Analyst
Textron
Mirabel, QC
- Full-time
Added 1 hour ago
Registered Prosthetic Technician - Rehabilitation & Supportive Care Services
Nova Scotia Health and IWK Health
Halifax, NS
…expertise towards evaluation, treatment planning, individualized design, custom fabrication, implementation and maintenance of limb prostheses to enhance patient mobility and/or physical…
Added 1 hour ago
J
Conseiller(ère) aux communications internes - contrat à durée déterminée
Jobgether
Canada
- Full-time
As an Internal Communications Advisor, you will help strengthen employee engagement and support organizational priorities through clear, creative, and impactful internal communications. You…
Added 1 hour ago
CH
Program Assistant
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Advanced proficiency in MS Office (Word, Excel, Access, Visio, PowerPoint, Adobe Writer), Zoom, Teams, and SharePoint design and management. Skilled in database and record management.…
Added 2 hours ago
J
Conseiller(ère) aux communications internes - contrat à durée déterminée
Jobgether
Canada
- Contract
As an Internal Communications Advisor, you will help strengthen employee engagement and support organizational priorities through clear, creative, and impactful internal communications. You…

JobsMedia.io

Administrative Assistant – Construction

Mirabel, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Montreal | Laurentians | Permanent Position

At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.

Are you the type who organizes files, follows up without being reminded three times, and anticipates what's coming next? We want to meet you.

Your Role

You will play a central role in our operations.

You will support management, project managers, accounting, and site teams. On a daily basis, your responsibilities will include: Answering calls and emails and forwarding them to the appropriate individuals; preparing, reviewing, and formatting emails, letters, spreadsheets, and documents; opening and maintaining project administrative files; filing plans, specifications, addenda, bids, contracts, and purchase orders; supporting project managers in preparing requests for proposals and monitoring bids; preparing contracts and purchase orders using our templates; collecting and verifying required documents from suppliers and subcontractors; and receiving invoices, performing initial approval, and forwarding them to the appropriate parties. Responsibilities; Collaborate with accounting to track approvals and payments; Schedule meetings, prepare documents, and record follow-ups; Monitor administrative deadlines and follow up with stakeholders as needed; Support the preparation of project closure files, including warranties and manuals; Order supplies and ensure the smooth operation of the office; Contribute to the improvement of our tools, templates, and work methods.

The goal: to ensure information flows smoothly, follow-ups progress, and nothing gets lost along the way.

The ideal candidate

Above all, we are looking for someone reliable, organized, and pleasant to work with.

You Must

Have experience in An administrative or coordination position;
Strong organizational skills and attention to detail;
Fluency in written and spoken French;
Proficiency with office software and spreadsheets;
Quick learner of new management systems;
Ability to manage multiple requests without losing track of important follow-ups;
Clear and professional communication skills;
Sound judgment and discretion;
Proactive and solution-oriented;
Ability to work independently while collaborating with the team.

Training in administration, office administration, or accounting is an asset. Experience in construction, architecture, or real estate would be particularly appreciated.

We don't expect you to know all our processes in the first week. We're looking for someone who listens, asks questions, and wants to understand how projects work. At SIROY, good administration isn't always obvious. But when it's done well, the entire team can focus on its projects. Stimulating Projects SIROY is a general contractor with its own teams of carpenters and joiners. We primarily undertake new construction and major renovations, from Montreal to Mont-Tremblant. We work on high-end homes and architectural projects that demand coordination, precision, and attention to detail. We regularly collaborate with architects, designers, and engineers. SIROY is also Passivhaus and Novoclimat certified, reflecting the importance we place on sound methods and quality workmanship. Behind every project, there are project managers, superintendents, carpenters, professionals, and suppliers who need to be able to rely on solid administration. That's where your work makes a real difference. Come build the team with us! SIROY is growing and continues to structure its operations. Our processes are well-established. However, there's still room to suggest a better way of doing things, simplify a tracking process, or improve a tool. So you're not just filling an existing position. You'll have the opportunity to help shape how we work in the office and on construction sites.

Working at SIROY

We value clear files, well-organized files, and people who communicate. We take our work seriously, but we also want to have fun together.

Our values: Building connections. Creating moments. Having fun. Pushing boundaries. Giving back.

Skiing, fishing, dinners, team activities, involvement in the 24h Tremblant: we want to build a company where people are proud of their projects and appreciate the people they work with.

Our work has been recognized at the Grands Prix du Design and the Prix Domus.

Do you like things done right, progress made, and want to contribute to projects the whole team can be proud of?

We want to meet you.

Apply About employer

More about this job

Responsibilities

Provide administrative support to management, project managers, accounting, and site teams, including managing project files, preparing documents and contracts, tracking bids, and processing invoices. Coordinate meetings and follow-ups, monitor deadlines and approvals, support project closeout, and help improve office tools and processes.

Requirements

The candidate should have experience in an administrative or coordination role, strong organizational skills, attention to detail, fluency in written and spoken French, and proficiency with office software and spreadsheets. They should communicate professionally, manage multiple requests, exercise discretion, learn new systems quickly, and work independently while collaborating; training in administration or accounting and construction-related experience are assets.

Skills

Administrative Coordination
File Management
Document Preparation
Attention To Detail
Organization
Written And Verbal Communication
Spreadsheet Proficiency
Office Software
Deadline Monitoring
Stakeholder Follow-Up
Invoice Processing
Contract Preparation
Purchase Order Preparation
Meeting Coordination
Supplier And Subcontractor Coordination
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Construction
General Contractor
Administrative Support
Project Administration
Project Files
Plans And Specifications
Addenda
Bids
Requests For Proposals
Contracts
Purchase Orders
Supplier Documentation
Subcontractor Documentation
Invoice Processing
Accounting Coordination
Payment Tracking
Meeting Coordination
Project Closeout
Warranties
Operations
Office Software
Spreadsheets
Management Systems
Process Improvement
High-End Homes
Architectural Projects
Passivhaus
Novoclimat

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