Jobs in Canada

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Added 37 mins ago
SH
Medical Laboratory Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Charge Technologist or designate, the Medical Laboratory Assistant (MLA) is responsible for assisting the laboratory in its role of sample triaging,…
Added 37 mins ago
J
Administrative assistant
JobsMedia.io
Montreal, QC
- Full-time
Added 37 mins ago
SH
Secretary 3
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Establishing and maintaining office systems and completing purchase orders utilizing multiple systems and protocols.
Added 37 mins ago
JC
Pharmacy technical assistant
Jean Coutu
Val-d'Or, QC
- Full-time
Manage routine office functions including reception, telephone and booking appointments
Added 37 mins ago
J
Administrative Assistant – Construction
JobsMedia.io
Mirabel, QC
- Full-time
At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.
Added 1 hour ago
GE
Reservation Agent - Internal Candidates Only
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Must have working knowledge of voucher procedures, gift certificates · Must have employment eligibility in Canada
Added 1 hour ago
ON
Assistant Manager - Edmonton Common
Old Navy
Edmonton, AB
- Full-time
As an Assistant Manager, you set the tone for the store and the team and help bring our brand to life for our customers. You’re responsible for driving profitable sales growth through all…
Added 2 hours ago
O
Business Development Representative (Americas)
Oyster
Remote, Canada
- Full-time
- Remote
We're proof that a high-performing culture doesn't need an office. Distributed across 60+ countries since 2020, we've built something the industry keeps noticing:
Added 2 hours ago
BV
ASSISTANT MANAGER
Bikini Village
Saint-Joseph-du-Lac, QC
- Full-time
Respect and apply the policies and procedures of the various head office departments (don’t worry, we’ll explain everything to you!);
Added 2 hours ago
BV
JUNIOR ASSISTANT MANAGER
Bikini Village
Saint-Joseph-du-Lac, QC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
100 Mile House, BC
- Full-time
Added 4 hours ago
HM
Pediatrics
Health Match BC
Penticton, BC
- Full-time
…shared among the group, so no additional hiring of Medical Office Assistants is necessary. Overhead and MOA costs are shared, minimal, and prorated based on…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Comox, BC
- Full-time
MAKING PRACTICE EASIER: While we all contribute to ensuring our office runs smoothly our full time office manager keeps the day to day staffing and administrative aspects running so we can…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Nanaimo, BC
- Full-time
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Comox, BC
- Part-time
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Port Alberni, BC
- Part-time
…space on the upper floor for another practitioner, as well as office and record storage space in the basement. The existing clinic is located on the main floor of the…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Port Alberni, BC
- Full-time
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Campbell River, BC
- Full-time
…assist on site. Physicians are supported by a full complement of office staff including RN, MOA, billing staff and an office manager. Overhead - 30% per month max with option to become an…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Campbell River, BC
- Full-time
MOA (Medical Office Assistant) support for administrative and patient care tasks.
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Chemainus, BC
- Full-time
…physicians and one NP working in the clinic. Each physician has two office spaces with exam tables and computers. There is a shared treatment room where excisions and punch biopsies can be…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Nanaimo, BC
- Full-time
Our Nanaimo clinic is designed as modern primary care infrastructure, not just office space. The goal is simple: you practice medicine at the top of your license, while systems handle…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Saanich, BC
- Part-time
Added 4 hours ago
NO
Medical Office Assistant
NYT-Pediatric Occupational Therapy
North Vancouver, BC
- Part-time
Part-Time Clinic Receptionist / Administrative Assistant
Added 5 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)
Added 5 hours ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Proficiency with Microsoft Office applications and inventory software systems.

JobsMedia.io

Administrative Assistant – Construction

Mirabel, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 12, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

Montreal | Laurentians | Permanent Position

At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.

Are you the type who organizes files, follows up without being reminded three times, and anticipates what's coming next? We want to meet you.

Your Role

You will play a central role in our operations.

You will support management, project managers, accounting, and site teams. On a daily basis, your responsibilities will include: Answering calls and emails and forwarding them to the appropriate individuals; preparing, reviewing, and formatting emails, letters, spreadsheets, and documents; opening and maintaining project administrative files; filing plans, specifications, addenda, bids, contracts, and purchase orders; supporting project managers in preparing requests for proposals and monitoring bids; preparing contracts and purchase orders using our templates; collecting and verifying required documents from suppliers and subcontractors; and receiving invoices, performing initial approval, and forwarding them to the appropriate parties. Responsibilities; Collaborate with accounting to track approvals and payments; Schedule meetings, prepare documents, and record follow-ups; Monitor administrative deadlines and follow up with stakeholders as needed; Support the preparation of project closure files, including warranties and manuals; Order supplies and ensure the smooth operation of the office; Contribute to the improvement of our tools, templates, and work methods.

The goal: to ensure information flows smoothly, follow-ups progress, and nothing gets lost along the way.

The ideal candidate

Above all, we are looking for someone reliable, organized, and pleasant to work with.

You Must

Have experience in An administrative or coordination position;
Strong organizational skills and attention to detail;
Fluency in written and spoken French;
Proficiency with office software and spreadsheets;
Quick learner of new management systems;
Ability to manage multiple requests without losing track of important follow-ups;
Clear and professional communication skills;
Sound judgment and discretion;
Proactive and solution-oriented;
Ability to work independently while collaborating with the team.

Training in administration, office administration, or accounting is an asset. Experience in construction, architecture, or real estate would be particularly appreciated.

We don't expect you to know all our processes in the first week. We're looking for someone who listens, asks questions, and wants to understand how projects work. At SIROY, good administration isn't always obvious. But when it's done well, the entire team can focus on its projects. Stimulating Projects SIROY is a general contractor with its own teams of carpenters and joiners. We primarily undertake new construction and major renovations, from Montreal to Mont-Tremblant. We work on high-end homes and architectural projects that demand coordination, precision, and attention to detail. We regularly collaborate with architects, designers, and engineers. SIROY is also Passivhaus and Novoclimat certified, reflecting the importance we place on sound methods and quality workmanship. Behind every project, there are project managers, superintendents, carpenters, professionals, and suppliers who need to be able to rely on solid administration. That's where your work makes a real difference. Come build the team with us! SIROY is growing and continues to structure its operations. Our processes are well-established. However, there's still room to suggest a better way of doing things, simplify a tracking process, or improve a tool. So you're not just filling an existing position. You'll have the opportunity to help shape how we work in the office and on construction sites.

Working at SIROY

We value clear files, well-organized files, and people who communicate. We take our work seriously, but we also want to have fun together.

Our values: Building connections. Creating moments. Having fun. Pushing boundaries. Giving back.

Skiing, fishing, dinners, team activities, involvement in the 24h Tremblant: we want to build a company where people are proud of their projects and appreciate the people they work with.

Our work has been recognized at the Grands Prix du Design and the Prix Domus.

Do you like things done right, progress made, and want to contribute to projects the whole team can be proud of?

We want to meet you.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative support to management, project managers, accounting, and site teams by managing communications, project files, bids, contracts, purchase orders, supplier documentation, and invoices. Coordinate meetings and follow-ups, track deadlines and payments, support project closeout, maintain office supplies, and help improve administrative tools and processes.

Requirements

Candidates must have experience in an administrative or coordination role, strong organizational skills and attention to detail, fluency in written and spoken French, and proficiency with office software and spreadsheets. They should communicate professionally, manage multiple requests, learn new systems quickly, exercise sound judgment and discretion, and work proactively both independently and collaboratively; administration, office administration, or accounting training is an asset, as is construction, architecture, or real estate experience.

Skills

Administrative Coordination
File Management
Document Preparation
Attention To Detail
Organization
Written And Verbal Communication
Spreadsheet Proficiency
Office Software
Invoice Processing
Contract And Purchase Order Preparation
Bid Monitoring
Deadline Management
Stakeholder Follow-Up
Meeting Coordination
Discretion
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Construction
General Contractor
Administrative Support
Project Administration
Project Management
Accounting
Office Administration
Project Files
Plans And Specifications
Addenda
Bids
Requests For Proposals
Contracts
Purchase Orders
Supplier Documentation
Subcontractors
Invoice Processing
Payment Tracking
Project Closeout
Warranties
Operations
Office Software
Spreadsheets
Management Systems
Passivhaus
Novoclimat
Architecture
Real Estate

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Work requirements

Jobs in Canada