Jobs in Canada

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Added 13 mins ago
VE
Architectural Project Coordinator H/F
VINCI Energies
Toronto, ON
- Full-time
Ferrovial Construction Canada Inc. and VINCI Construction Grands Projets are undertaking the design, build, and finance of the Ontario Line Southern Civil, Stations, and Tunnel (South…
Added 13 mins ago
J
Administrative Assistant – Construction
JobsMedia.io
Mirabel, QC
- Full-time
Strong organizational skills and attention to detail;
Added 28 mins ago
SH
Retail Sales Associate
Sunglass Hut
St. John's, NL
- Full-time
Sunglass Hut is part of EssilorLuxottica, a global leader in the design, manufacture and distribution of world-class vision care products, including iconic eyewear, advanced lens technology…
Added 28 mins ago
WI
Senior Electrical Engineer, Resources
WSP in Canada
Toronto, ON
- Full-time
…full project lifecycle - from conceptual studies and detailed design to commissioning, optimization, and…
Added 28 mins ago
P
Senior Azure Cloud Platform Engineer
Pinnacle
Toronto, ON
- Full-time
Design, build and deliver Azure native cloud solutions to support organizational migration to the cloud.
Added 28 mins ago
V
Architectural Project Coordinator H/F
VINCI
Toronto, ON
- Full-time
Ferrovial Construction Canada Inc. and VINCI Construction Grands Projets are undertaking the design, build, and finance of the Ontario Line Southern Civil, Stations, and Tunnel (South…
Added 58 mins ago
ET
Food & Beverage Manager
Executive Table Group
Vancouver, BC
- $70,000 CAD / year
- Full-time
Our restaurant concepts bring together elevated cuisine, thoughtful design, and exceptional guest experiences. Each brand is distinct, yet united by a shared commitment to hospitality,…
Added 1 hour ago
YR
Senior Project Manager
York Region (The Regional Municipality of York)
Newmarket, ON
- Full-time
…collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned…
Added 1 hour ago
V
Specialist, Electrical Engineer
Vale
Sudbury, ON · Greater Sudbury, ON,CA
- Full-time
Strong organizational skills with the ability to manage multiple priorities and assignments.
Added 2 hours ago
A
Human Resources Business Partner - ACX Head Office
AutoCanada
ON · Ontario County, ON
- $85,000 to $105,000 CAD / year
- Other
Partner with site leaders on workforce planning, organizational design, and people strategy.
Added 3 hours ago
C-
Technical Sales and Field Service Engineer
Captiveaire - Region 114 Western PA
Ottawa, ON
- Full-time
Two to three full days per week in the office working on bids, one to two days on job sites, and dedicate another day to developing the territory
Added 3 hours ago
VC
Architectural Project Coordinator H/F
VINCI Construction Grands Projets Hellas S.A.
L'étang-du-nord, QC
- Full-time
Ferrovial Construction Canada Inc. and VINCI Construction Grands Projets are undertaking the design, build, and finance of the Ontario Line Southern Civil, Stations, and Tunnel (South…
Added 4 hours ago
W
Subcontract Manager
Webuild
Ottawa, ON
- $170,000 to $190,000 CAD / year
- Full-time
…activities seamlessly into overall project plans. Participate in design coordination and subcontractor…
Added 4 hours ago
EC
Event Experience and Design Specialist - Banff - Part Time
Encore Canada
Banff, AB
- Part-time
2-3 days in office at the Banff location in a hybrid model, ability to work at events onsite 1-2 times a week
Added 4 hours ago
Retail Sales Associate
EssilorLuxottica Group
St. John's, NL · St. Johns, NL
Sunglass Hut is part of EssilorLuxottica, a global leader in the design, manufacture and distribution of world-class vision care products, including iconic eyewear, advanced lens technology…
Added 5 hours ago
Q
Senior Software Developer
Quillogic
Revelstoke, BC
- Full-time
Must live in Canada and have legal authorization to work in Canada on an unrestricted basis
Added 5 hours ago
NY
PACS Systems Administrator, Medical Imaging - FT (J0826-0653)
North York General Hospital
Toronto, ON
- Full-time
Works closely with radiology quality management to identify and design future needs and efficient workflow processes in a digital environment.
Added 5 hours ago
UO
Lead Officer, Administrative Support
University of Ottawa
Ottawa, ON · STEM
- Full-time
Processes and procedures: Design and implement new or modify existing work methods, procedures and processes and monitor compliance by his/her team for the purpose of continuously improving…
Added 5 hours ago
Y
GET
Yokogawa
NB · Chiasson Office, NB
- Full-time
Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.
Added 6 hours ago
GC
CG Supervisor
Game Companies
Montreal, QC
- Full-time
In collaboration with CG department management, participate in the design and implementation of the technical and artistic pipeline, as well as the development of the production flow, while…
Added 6 hours ago
R|
Postdoctoral Fellow - Surgical and Interventional Sciences
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The individual must have recently been awarded (within 2 years) a PhD or equivalent
Added 6 hours ago
SH
Calibration Engineer Co-op
Siemens Healthineers
Ottawa, ON
- Full-time
…includes things such as software, calibration, documentation, design, and testing while ensuring compliance in a regulated environment. The primary mandate is to ensure manufacturing…
Added 6 hours ago
N
Senior Staff Software Engineer
Nubank
Toronto, ON
- Full-time
This is a hybrid role, requiring attendance in the office 3 days per week
Added 6 hours ago
C
Coordonnateur(trice) aux opérations des installations / Facilities Operations Coordinator
CBRE
Longueuil, QC
- Full-time
…teams. Work is guided by functional policies which impact the design of procedures and…
Added 6 hours ago
J
Explorer | Research Analyst
Jobgether
Canada
- $60,000 CAD / year
- Full-time
Must reside in Ontario, Canada

JobsMedia.io

Administrative Assistant – Construction

Mirabel, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 12, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

Montreal | Laurentians | Permanent Position

At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.

Are you the type who organizes files, follows up without being reminded three times, and anticipates what's coming next? We want to meet you.

Your Role

You will play a central role in our operations.

You will support management, project managers, accounting, and site teams. On a daily basis, your responsibilities will include: Answering calls and emails and forwarding them to the appropriate individuals; preparing, reviewing, and formatting emails, letters, spreadsheets, and documents; opening and maintaining project administrative files; filing plans, specifications, addenda, bids, contracts, and purchase orders; supporting project managers in preparing requests for proposals and monitoring bids; preparing contracts and purchase orders using our templates; collecting and verifying required documents from suppliers and subcontractors; and receiving invoices, performing initial approval, and forwarding them to the appropriate parties. Responsibilities; Collaborate with accounting to track approvals and payments; Schedule meetings, prepare documents, and record follow-ups; Monitor administrative deadlines and follow up with stakeholders as needed; Support the preparation of project closure files, including warranties and manuals; Order supplies and ensure the smooth operation of the office; Contribute to the improvement of our tools, templates, and work methods.

The goal: to ensure information flows smoothly, follow-ups progress, and nothing gets lost along the way.

The ideal candidate

Above all, we are looking for someone reliable, organized, and pleasant to work with.

You Must

Have experience in An administrative or coordination position;
Strong organizational skills and attention to detail;
Fluency in written and spoken French;
Proficiency with office software and spreadsheets;
Quick learner of new management systems;
Ability to manage multiple requests without losing track of important follow-ups;
Clear and professional communication skills;
Sound judgment and discretion;
Proactive and solution-oriented;
Ability to work independently while collaborating with the team.

Training in administration, office administration, or accounting is an asset. Experience in construction, architecture, or real estate would be particularly appreciated.

We don't expect you to know all our processes in the first week. We're looking for someone who listens, asks questions, and wants to understand how projects work. At SIROY, good administration isn't always obvious. But when it's done well, the entire team can focus on its projects. Stimulating Projects SIROY is a general contractor with its own teams of carpenters and joiners. We primarily undertake new construction and major renovations, from Montreal to Mont-Tremblant. We work on high-end homes and architectural projects that demand coordination, precision, and attention to detail. We regularly collaborate with architects, designers, and engineers. SIROY is also Passivhaus and Novoclimat certified, reflecting the importance we place on sound methods and quality workmanship. Behind every project, there are project managers, superintendents, carpenters, professionals, and suppliers who need to be able to rely on solid administration. That's where your work makes a real difference. Come build the team with us! SIROY is growing and continues to structure its operations. Our processes are well-established. However, there's still room to suggest a better way of doing things, simplify a tracking process, or improve a tool. So you're not just filling an existing position. You'll have the opportunity to help shape how we work in the office and on construction sites.

Working at SIROY

We value clear files, well-organized files, and people who communicate. We take our work seriously, but we also want to have fun together.

Our values: Building connections. Creating moments. Having fun. Pushing boundaries. Giving back.

Skiing, fishing, dinners, team activities, involvement in the 24h Tremblant: we want to build a company where people are proud of their projects and appreciate the people they work with.

Our work has been recognized at the Grands Prix du Design and the Prix Domus.

Do you like things done right, progress made, and want to contribute to projects the whole team can be proud of?

We want to meet you.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative support to management, project managers, accounting, and site teams by managing communications, project files, bids, contracts, purchase orders, supplier documentation, and invoices. Coordinate meetings and follow-ups, track deadlines and payments, support project closeout, maintain office supplies, and help improve administrative tools and processes.

Requirements

Candidates must have experience in an administrative or coordination role, strong organizational skills and attention to detail, fluency in written and spoken French, and proficiency with office software and spreadsheets. They should communicate professionally, manage multiple requests, learn new systems quickly, exercise sound judgment and discretion, and work proactively both independently and collaboratively; administration, office administration, or accounting training is an asset, as is construction, architecture, or real estate experience.

Skills

Administrative Coordination
File Management
Document Preparation
Attention To Detail
Organization
Written And Verbal Communication
Spreadsheet Proficiency
Office Software
Invoice Processing
Contract And Purchase Order Preparation
Bid Monitoring
Deadline Management
Stakeholder Follow-Up
Meeting Coordination
Discretion
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Construction
General Contractor
Administrative Support
Project Administration
Project Management
Accounting
Office Administration
Project Files
Plans And Specifications
Addenda
Bids
Requests For Proposals
Contracts
Purchase Orders
Supplier Documentation
Subcontractors
Invoice Processing
Payment Tracking
Project Closeout
Warranties
Operations
Office Software
Spreadsheets
Management Systems
Passivhaus
Novoclimat
Architecture
Real Estate

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Work requirements

Jobs in Canada