Office & administration jobs in Canada

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Added 7 days ago
BG
Receptionist
Brandt Group of Companies
Regina, SK
- Full-time
Order and maintain inventory of office supplies at cost-effective pricing.
Added 7 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Battleford, SK
- Full-time
Department: Community Health Services Administration
Added 7 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Swift Current, SK
- Full-time
One (1) year experience in an office environment
Added 7 days ago
M
Administrative Assistant
MNP
Saskatoon, SK
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 7 days ago
BH
Junior School Administrative Assistant, Academics
Branksome Hall
Toronto, ON
- $50,123 to $62,570 CAD / year
- Full-time
Junior School Office Support: Full range of office administration tasks, answer calls and inquiries, greet, direct, and sign in/out visitors, track student attendance and follow up directly…
Added 7 days ago
F
Chief Revenue Officer (CRO) & Co-founder - AI for Small Law Firms
FutureSight
Canada
- Full-time
Added 7 days ago
UO
Administrative Assistant
University of Alberta
Edmonton, AB
- Full-time
Added 7 days ago
BT
Administrative Assistant
Baker Tilly Canada
Rocky Mountain House, AB
- Full-time
Assisting with billing and general office duties
Added 7 days ago
F
Chief Revenue Officer (CRO) & Co-founder - AI for Small Law Firms
FutureSight
Canada
- Full-time
Added 7 days ago
CB
Supply Chain Project Manager - MV/Cable
Clark Builders
AB · Edmonton, AB
- Full-time
…accredited degree program in Supply Chain Management, Business Administration, or related field desired, or equivalent combination of education, training, and…
Added 7 days ago
CB
Supply Chain Project Manager - M&E
Clark Builders
AB · Edmonton, AB
- Full-time
…accredited degree program in Supply Chain Management, Business Administration, or related field desired, or equivalent combination of education, training, and…
Added 7 days ago
AF
Executive Assistant
Alberta Federation of Labour
AB · Edmonton, AB
- Full-time
Formal education in business administration, office administration, communications, or a related discipline, or an equivalent combination of education and experience.
Added 7 days ago
KA
Senior Contract Administrator
Kasian Architecture Interior Design and Planning
Victoria, BC
- Full-time
In this role, you will lead the construction administration process for large-scale and complex projects, helping ensure that design intent, quality, and project requirements are carried…
Added 7 days ago
FC
Contract Administrator
FCC Construcción
Toronto, ON · Greater Toronto Area, Canada
- Contract
2–4 years of experience in contract administration or a related field like quantity surveying, legal or education in an insurance related field.
Added 7 days ago
CM
Operations Supervisor
Carter Murray
Montreal, QC
- $90,000 to $105,000 CAD / year
- Full-time
Strong computer skills, including Microsoft Office (Excel required; Access an asset).
Added 7 days ago
MP
Office Administrator / Receptionist
Master Power
Richmond Hill, ON
- $17.95 to $24 CAD / hour
- Full-time
High school diploma or equivalent required; post-secondary education in business administration, office administration, or a related field is an asset.
Added 7 days ago
SJ
Sourcing Specialist, HMMS
St. Joseph's Health Care London
London, ON
- Contract
Added 7 days ago
DC
Receptionist
Defence Construction Canada
Halifax, NS
- Full-time
The Receptionist provides high-quality, timely, efficient and effective front-office support. The incumbent performs various day-to-day reception duties, including escorting visitors,…
Added 7 days ago
MU
Human Resources Administrator
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Added 7 days ago
D
Administrative Assistant
Desjardins
Montreal, QC · Complexe Desjardins Montréal
- Full-time
Added 7 days ago
Facilities/Office Administrator - 6 month contract
MCAP
Toronto, ON
Process Incoming and Outgoing Mail, Couriers, and Office Deliveries
Added 7 days ago
CR
Materials Coordinator
Cando Rail & Terminals
Oakbank, MB
- Full-time
Added 7 days ago
SC
Cash Management Analyst
SPECTRAFORCE Canada
Toronto, ON · Greater Toronto Area, Canada
- Contract
Location: Toronto, ON (Hybrid – 2/3 days per week onsite)
Added 7 days ago
SE
Supply Chain Manager
Sicame Energie
Brossard, QC
- Full-time
Bachelor's degree in Supply Chain Management, Operations Management, Engineering, Business Administration or related field
Added 7 days ago
IG
Receptionist
Insight Global
Calgary, AB
- $19 to $22 CAD / hour
- Part-time
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint

Closed listing

JobsMedia.io

Administrative Assistant – Construction

Mirabel, QC, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Oct 18, 2026
Posting language: English
Posted: Sep 18, 2026

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Added 5 days ago
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Added 7 days ago
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JobsMedia.io · Mirabel, QC, Canada
Added 12 days ago
Administrative Assistant
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Added 13 days ago
Administrative Assistant, Recruitment
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$60,000 to $65,000 CAD / year

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Original job description

Archived listing. The details below describe a past opening.

Montreal | Laurentians | Permanent Position

At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.

Are you the type who organizes files, follows up without being reminded three times, and anticipates what's coming next? We want to meet you.

Your Role

You will play a central role in our operations.

You will support management, project managers, accounting, and site teams. On a daily basis, your responsibilities will include: Answering calls and emails and forwarding them to the appropriate individuals; preparing, reviewing, and formatting emails, letters, spreadsheets, and documents; opening and maintaining project administrative files; filing plans, specifications, addenda, bids, contracts, and purchase orders; supporting project managers in preparing requests for proposals and monitoring bids; preparing contracts and purchase orders using our templates; collecting and verifying required documents from suppliers and subcontractors; and receiving invoices, performing initial approval, and forwarding them to the appropriate parties. Responsibilities; Collaborate with accounting to track approvals and payments; Schedule meetings, prepare documents, and record follow-ups; Monitor administrative deadlines and follow up with stakeholders as needed; Support the preparation of project closure files, including warranties and manuals; Order supplies and ensure the smooth operation of the office; Contribute to the improvement of our tools, templates, and work methods.

The goal: to ensure information flows smoothly, follow-ups progress, and nothing gets lost along the way.

The ideal candidate

Above all, we are looking for someone reliable, organized, and pleasant to work with.

You Must

Have experience in An administrative or coordination position;
Strong organizational skills and attention to detail;
Fluency in written and spoken French;
Proficiency with office software and spreadsheets;
Quick learner of new management systems;
Ability to manage multiple requests without losing track of important follow-ups;
Clear and professional communication skills;
Sound judgment and discretion;
Proactive and solution-oriented;
Ability to work independently while collaborating with the team.

Training in administration, office administration, or accounting is an asset. Experience in construction, architecture, or real estate would be particularly appreciated.

We don't expect you to know all our processes in the first week. We're looking for someone who listens, asks questions, and wants to understand how projects work. At SIROY, good administration isn't always obvious. But when it's done well, the entire team can focus on its projects. Stimulating Projects SIROY is a general contractor with its own teams of carpenters and joiners. We primarily undertake new construction and major renovations, from Montreal to Mont-Tremblant. We work on high-end homes and architectural projects that demand coordination, precision, and attention to detail. We regularly collaborate with architects, designers, and engineers. SIROY is also Passivhaus and Novoclimat certified, reflecting the importance we place on sound methods and quality workmanship. Behind every project, there are project managers, superintendents, carpenters, professionals, and suppliers who need to be able to rely on solid administration. That's where your work makes a real difference. Come build the team with us! SIROY is growing and continues to structure its operations. Our processes are well-established. However, there's still room to suggest a better way of doing things, simplify a tracking process, or improve a tool. So you're not just filling an existing position. You'll have the opportunity to help shape how we work in the office and on construction sites.

Working at SIROY

We value clear files, well-organized files, and people who communicate. We take our work seriously, but we also want to have fun together.

Our values: Building connections. Creating moments. Having fun. Pushing boundaries. Giving back.

Skiing, fishing, dinners, team activities, involvement in the 24h Tremblant: we want to build a company where people are proud of their projects and appreciate the people they work with.

Our work has been recognized at the Grands Prix du Design and the Prix Domus.

Do you like things done right, progress made, and want to contribute to projects the whole team can be proud of?

We want to meet you.

About employer

More about this job

Responsibilities

The administrative assistant will support management, project managers, and site teams by managing project documentation, contracts, and office operations. They are responsible for ensuring smooth information flow, tracking project deadlines, and collaborating with accounting on payments and approvals.

Requirements

Candidates must have experience in an administrative or coordination role, strong organizational skills, and fluency in written and spoken French. Proficiency with office software and the ability to manage multiple tasks independently are essential requirements.

Skills

Administrative support
Organization
Attention to detail
French fluency
Office software
Spreadsheets
Project coordination
Communication
Discretion
Proactive
Problem solving
Time management
Data entry
Document management
Accounting support

Benefits

Team activities
Social events
Involvement in 24h Tremblant

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Construction
Project Management
Accounting
Contracts
Purchase Orders
Invoicing
Office Administration
Spreadsheets
Passivhaus
Novoclimat
General Contractor
Renovations
Coordination
Documentation
File Management
Scheduling
Stakeholder Management
Professional Communication
Architecture
Real Estate

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Office & administration jobs in Canada

Receptionist

Office Administrative Assistant

Office Administrative Assistant