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JobsMedia.io

Corporate secretary

Montreal, QC, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Experience: Experience: 5 years or more
Working hours: 35 hours per week
Posting language: English
Posted: Oct 30, 2026

Original job description

Education: College/CEGEP
Experience: 5 years or more

Tasks

Compile data to prepare documents
Establish and co-ordinate administrative policies and procedures
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Prepare and co-ordinate the production and submission of summary briefs and reports
Prepare agendas and make arrangements for committee, board and other meetings
Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
Liaise with departmental and corporate officials and with other organizations and associations
Leading/instructing groups
Plan, organize, direct, control and evaluate daily operations
Provide customer service
Arrange travel, related itineraries and make reservations
Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
Type and proofread correspondence, forms and other documents
Schedule work
Order stock
Manage Event Logistics

Computer and technology knowledge

SharePoint
MS PowerPoint
MS Excel
MS Outlook
Database management
Word processing software
Electronic scheduler

Screening questions

Do you have experience working in this field?
Do you meet the language requirements listed in the job posting for the position (English or French)?

Health benefits

Disability benefits

Financial benefits

As per collective agreement

Other Benefits

Paid time off (volunteering or personal days)
Work Term: Temporary
Work Language: French
Hours: 35 hours per week

Apply About employer

More about this job

Responsibilities

Compile data and prepare reports, briefs, agendas, correspondence, financial statements, and other documents for executive committees and boards. Coordinate meetings, events, travel, administrative policies, contracts, daily operations, customer service, and communications with internal and external stakeholders.

Requirements

The role requires a college or CEGEP education and at least five years of experience. Candidates should meet the language requirements stated in the posting and have experience with administrative coordination, operations, and tools such as SharePoint, Microsoft Office, databases, and electronic scheduling software.

Skills

Report Preparation
Board And Committee Coordination
Meeting Planning
Stakeholder Relations
Liaison And Coordination
Group Leadership
Operations Management
Customer Service
Travel Coordination
Contract Administration
Proofreading
Work Scheduling
Inventory Ordering
Event Logistics
Database Management

Benefits

Disability Benefits
Benefits As Per Collective Agreement
Paid Time Off For Volunteering Or Personal Days

Visa sponsorship

Not detected in the job text

Keywords

Corporate Secretary
Administrative Policies
Administrative Procedures
Executive Committees
Boards Of Directors
Summary Briefs
Meeting Agendas
Stakeholder Relations
Departmental Coordination
Corporate Coordination
Group Leadership
Daily Operations
Customer Service
Travel Arrangements
Itinerary Planning
Invoice Preparation
Financial Statements
Contract Administration
Correspondence
Proofreading
Work Scheduling
Stock Ordering
Event Logistics
SharePoint
Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
Database Management
Word Processing Software
Electronic Scheduler

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