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JRS Engineering

Project Administrative Assistant

Burnaby, BC, Canada

Annual salary range: $50,000 to $65,000 · Full-time

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Job details

Pay: Annual salary range: $50,000 to $65,000
Job type: Full-time
Apply by: Apr 3, 2027
Experience: Minimum 1 year of administrative experience ideally gained in any of the following industries – architecture, engineering, construction, insurance, or law
Posting language: English
Posted: Oct 5, 2026

Original job description

JRS Engineering (JRS) is an industry-leading engineering firm providing professional consulting services throughout Western Canada. Since 1997, we have remained committed to delivering best-in-class building science solutions that prioritize value, quality, and performance. We work with our clients – developers, architects, building owners, property managers, legal and insurance professionals, industry consultants, manufacturers, and contractors – to deliver technically sound, cost-effective solutions for projects of any size and complexity.

Our Mission

To lead our profession by consistently delivering high-quality services, maintaining and cultivating our technical knowledge, and valuing our clients’ goals.

Our Corporate Culture

The JRS corporate culture is built on collaboration. Guided by our core values, we are committed to fostering an environment that promotes growth through professional development, teamwork, and mentorship. We take pride in celebrating our people, their diversity, and their professional and personal achievements.

Your Opportunity

We have an exciting opportunity for a motivated and experienced Project Administrative Assistant to join our Burnaby office. This position is part of a team providing support across our organization, with a special focus on supporting technical staff with the administrative aspects of their projects. Our ideal candidate has a positive attitude, excellent word-processing abilities, impressive proofreading skills, and an eye for detail. We are seeking someone who loves to multi-task and thrives on teamwork in a dynamic office environment.

Here’s what you’ll be doing at JRS

As part of an administrative team, complete project-based tasks such as typing, editing, proofreading, and formatting technical documents in accordance with corporate templates and standards including technical reports, letters, proposals, and contracts (including CCDC2s)
Transcribe and format dictated reports, memos, and other documents from electronic recordings
Assist with proposal preparation and collation
Assist with project setup process including project filing and preparation of project start-up documentation
Scan and file project documents in accordance with JRS’s document management processes
Provide direct administrative support to senior technical staff
Back-up reception duties as needed including answering phones, taking messages, sending emails, etc
Ensure that office common areas (meeting rooms, kitchen, reception areas, etc.) are clean, organized, and exhibit a professional environment
Undertake other tasks as requested

Here’s what you bring to JRS

Minimum 1 year of administrative experience ideally gained in any of the following industries – architecture, engineering, construction, insurance, or law
Post-secondary education in administration considered an asset
A high-level of proficiency with Microsoft Word
Familiarity with Microsoft Excel, Microsoft Outlook, and Adobe Creative Cloud
Excellent writing, editing, and proofreading skills including accurate use of grammar
Excellent verbal communication skills
A highly collaborative approach and a commitment to working effectively in a team environment
A friendly, positive attitude and willingness to go the extra mile
The ability to organize and prioritize effectively to meet deadlines
Initiative and the flexibility to adjust to changing priorities

This is an in-office position

Annual salary range: $50,000 to $65,000

Why choose JRS

Our people are the foundation of JRS, and we are committed to fostering an environment where talented professionals can thrive. We build best-in-class careers through tailored professional development plans that support career growth at all levels. Our team members benefit from dedicated mentorship, ongoing training, and continuous growth opportunities within our organization. We pride ourselves on our collaborative culture and integrated team approach; at JRS, you will work alongside experts from diverse disciplines, gaining and contributing valuable insights and perspectives.

In addition to our commitment to career excellence, JRS offers a competitive benefits package and prioritizes overall well-being through generous vacation and a range of employee-focused initiatives and programs.

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More about this job

Responsibilities

Prepare, transcribe, edit, proofread, and format technical reports, letters, proposals, contracts, and other project documents using corporate templates and standards. Support project setup and document filing, provide administrative assistance to senior technical staff, back up reception, and help maintain professional office common areas.

Requirements

At least one year of administrative experience is required, ideally in architecture, engineering, construction, insurance, or law; post-secondary education in administration is an asset. Candidates should be highly proficient in Microsoft Word, familiar with Excel, Outlook, and Adobe Creative Cloud, and demonstrate strong communication, proofreading, organization, prioritization, teamwork, and adaptability.

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Adobe Creative Cloud
Word Processing
Proofreading
Editing
Technical Document Formatting
Transcription
Proposal Preparation
Document Management
Written Communication
Verbal Communication
Organization
Prioritization
Teamwork

Benefits

Competitive Benefits Package
Generous Vacation
Professional Development
Mentorship
Ongoing Training
Career Growth Opportunities
Employee-Focused Initiatives and Programs

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Administrative Support
Engineering
Building Science
Technical Reports
Letters
Proposals
Contracts
CCDC2
Microsoft Word
Microsoft Excel
Microsoft Outlook
Adobe Creative Cloud
Word Processing
Proofreading
Editing
Document Formatting
Transcription
Project Setup
Project Filing
Document Management
Reception
Office Administration
Teamwork
Deadline Management

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