Office Administrator

Our employer partner is a Construction and Infrastructure company and currently looking to add an experienced Office Administrator to their team!

Job Overview:

The Office Administrator is responsible for supporting daily office operations by coordinating administrative activities, managing communications, maintaining records, and assisting with basic accounting and bookkeeping tasks. This role helps ensure an organized, efficient, and professional workplace while providing administrative support to multiple departments and external stakeholders.

Key Responsibilities:

• Welcome visitors, clients, and vendors, and direct them to the appropriate personnel or meeting areas.

• Manage incoming phone calls, emails, and general inquiries, ensuring timely and professional communication.

• Prepare, format, and distribute business documents, including correspondence, reports, presentations, and memos.

• Coordinate calendars, appointments, meetings, and conference room bookings.

• Organize meetings by preparing agendas, gathering materials, and arranging catering when required.

• Maintain accurate and organized records, files, and documentation, including project, vendor, and operational records.

• Assist with bookkeeping and administrative accounting tasks, including invoicing, accounts receivable tracking, expense reporting, and budget monitoring.

• Monitor office supply inventory and coordinate purchasing to maintain adequate stock.

• Manage document filing and retention in accordance with established policies and procedures.

• Communicate with vendors, service providers, and external partners regarding office needs and services.

• Support data entry, reporting, and general administrative tasks across departments.

• Maintain clean, organized, and professional office spaces and meeting areas.

• Identify opportunities to improve administrative procedures and office efficiency.

• Handle confidential business and employee information with discretion.

• Perform additional administrative duties and assist with special projects as assigned.

Qualifications:

• A diploma or certificate in Office Administration, Business Administration, or a related field is preferred.

• At least two years of experience in office administration or administrative support.

• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

• Strong organizational, time-management, and multitasking skills, with excellent attention to detail.

• Excellent written and verbal communication skills.

• Ability to work independently, manage competing priorities, and meet deadlines in a fast-paced environment.

• Professional, customer-focused approach with strong interpersonal and problem-solving skills.

• Ability to handle confidential information responsibly and maintain accurate records.

We thank all applicants interested in this opportunity; however, please note that only selected candidates will be contacted regarding next steps.

Recruitment Transparency & Compliance Statement

Jumpstart Refugee Talent advertises Ontario-based employment opportunities in alignment with the Employment Standards Act (ESA) job posting requirements effective January 1, 2026.

As a third-party sourcing organization, Jumpstart reviews publicly advertised postings to support compliance with applicable requirements, including:

• Review of compensation disclosures

• Prohibition on “Canadian experience” requirements

• Disclosure of artificial intelligence use (where applicable)

• Maintenance of posting records for compliance purposes

• Procedures to identify and address potentially fraudulent or misleading job postings

Jumpstart does not conduct hiring or make employment decisions. Employers remain responsible for final recruitment processes and employment determinations.