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Added 58 mins ago
CO
Educational Technology and Multimedia Project Coordinator
College of New Caledonia
Prince George, BC
- Full-time
Provide relief support for basic office operations (e.g. email monitoring) when the Administrative Assistant is absent.
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
…evidence-based practice with strong administrative and clinical support, ensuring high-quality care and work-life…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
…evidence-based practice with strong administrative and clinical support, ensuring high-quality care and work-life…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
Benefit from the best Medical Office Assistant (MOA) to physician ratio, providing seamless workflow and efficiency.
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
Benefit from the best Medical Office Assistant (MOA) to physician ratio, providing seamless workflow and efficiency.
Added 3 hours ago
SM
Registered Practical Nurse - Med/Surg
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Demonstrates excellent assessment, communication, organization, problem solving, decision making and critical thinking skills.
Added 3 hours ago
LD
Store Systems and Administration
London Drugs Limited
Victoria, BC
- $18.25 to $21.58 CAD / hour
- Other
…purpose of checking references or gathering other information to support an assessment of your…
Added 3 hours ago
HS
Institutional Analyst II - Administrative Assistant Office, 606764 (2026-04028)
Hawaiʻi State Department of Education
NB · Chiasson Office, NB
- Full-time
Under the general supervision of the Administrative Assistant to the Superintendent of the Administrative Assistant Office, the Institutional Analyst II:
Added 3 hours ago
HS
Institutional Analyst II - Administrative Assistant Office, 606763 (2026-04027)
Hawaiʻi State Department of Education
NB · Chiasson Office, NB
- Full-time
Under the general supervision of the Administrative Assistant to the Superintendent of the Administrative Assistant Office, the Institutional Analyst II:
Added 3 hours ago
SJ
Rehabilitation Assistant - Physiotherapy
St. Joseph's Healthcare Hamilton
Hamilton, ON · SHF
- Part-time
Graduate of an accredited Physiotherapy Assistant/Occupational Therapist Assistant 2-year diploma program
Added 4 hours ago
DS
Teacher Assistant - Special Education
Davis School District
AB · Canyon Creek, AB
- Full-time
Under the general supervision of the special education teacher, the special education teacher assistant supports the implementation of student IEP's (Individualized Education Programs) by…
Added 4 hours ago
UO
Research Assistant, Department of Medicine
University of Calgary
Calgary, AB
- Full-time
The Research Assistant will work alongside academic and healthcare professionals and will be responsible for the coordination and maintenance of multiple project activities including, i)…
Added 4 hours ago
Food Services Assistant
Region of Waterloo
Kitchener, ON
…the uniqueness of each person, put people before tasks, and support an awareness of one’s contribution to the relationship, including personal attitudes, values, and…
Added 4 hours ago
Casual Early Childhood Educator Assistant (ECEA)
BrightPath Early Learning & Child Care
Maple Ridge, BC
As an Early Childhood Educator Assistant, you will work side-by-side with teachers and families to provide a home away from home for children in our care. Responsibilities include:
Added 4 hours ago
Rehabilitation Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
…and/or Speech-Language Pathologist (SLP), the Rehabilitation Assistant (RA) performs both direct and indirect patient/resident/client care activities as determined by the specific employer.…
Added 4 hours ago
Program Assistant - Focus on Falls
Winnipeg Regional Health Authority
Winnipeg, MB
Reporting to the Director of Quality, Patient Safety and Education Services, the Program Assistant will participate in the growth and operations of the Focus on Falls (FOF) program at…
Added 4 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Clinical Practice Assessment Unit
Added 5 hours ago
L
5789 - Assistant Store Manager FT
Lids
Quebec, QC
- $19 to $21 USD / hour
- Full-time
At Lids, our Assistant Store Managers are the heart and soul of the Lids brand. These cap experts strive to foster the passion for sporting and fashion goods by meeting the needs of our…
Added 6 hours ago
S
Stage Experience Lead - Full Time
sephora.com
Edmonton, AB
- $20 to $23.55 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 6 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Support the preparation of the patient for surgery by completing the pre-operative assessment, inserting necessary lines and tubes (such as intravenous, nasogastric and endotracheal), and…
Added 6 hours ago
M
Manager, Aseptic Compounding
McKesson
Calgary, AB
- Full-time
Evaluate scientific literature to support stability assessments and beyond-use dating for compounded sterile preparations.
Added 7 hours ago
Behaviour Consultant
Kitimat Community Development Centre
Kitimat, BC
…sensitive and trauma-informed approaches to provide consultation, assessment, intervention and…
Added 8 hours ago
SL
Department Sales Manager, Footwear
Sporting Life
Burlington, ON
- Full-time
While partnering with your assistant manager to achieve sales targets, manage team KPIs, and maximize profitability, you’ll coach your team to be product and trend experts, ensuring they’re…
Added 8 hours ago
SL
Department Sales Manager, Hardgoods
Sporting Life
Markham, ON
- Full-time
While partnering with your assistant manager to achieve sales targets, manage team KPIs, and maximize profitability. You’ll coach your team to be product and trend experts, ensuring they’re…
Added 9 hours ago
UO
Clinical Research Assistant
University of British Columbia
Vancouver, BC · UBCV | UBC Hospital - Purdy Pavilion (PPAV)
- Part-time
…Columbia (UBC) is seeking a part-time 0.60 FTE, Clinical Research Assistant (Digital Health) with clinical training to support a research study evaluating a digital health technology for…

Jumpstart Refugee Talent

Office Assistant

Brampton, ON, Canada
Caledon, ON, Canada
Mississauga, ON, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Our employer partner is a Non-Profit organization and currently looking to add an experienced Office Assistant to their team!

Job Overview:

The Office Assistant provides administrative and clerical support to program management and staff while assisting with daily office operations and client services. The role involves responding to client inquiries, coordinating registrations and appointments, maintaining accurate records, preparing reports, and supporting the delivery of in-person and virtual programs. The position also ensures the smooth organization of office resources, communications, and administrative processes.

Key Responsibilities:

Provide administrative and secretarial support to program managers and team members.
Respond to client inquiries in person, by telephone, email, and through virtual meeting platforms regarding available programs and services.
Coordinate client intake, registration, and assessment processes.
Enter, update, and maintain accurate client information in relevant databases and information management systems.
Liaise with language assessment centres and program staff to coordinate client assessments, placements, and information collection.
Compile, verify, correct, and prepare statistical and narrative reports.
Prepare client correspondence, letters, and certificates of program completion.
Assist with organizing and scheduling guest speaker presentations, meetings, and program activities, both virtually and in person.
Prepare meeting agendas, distribute relevant materials, and record meeting minutes.
Maintain and verify petty cash records and monthly course deposit statements.
Order and monitor office and program supplies.
Organize and maintain operational files, program materials, and office inventory.
Assist new clients with accessing virtual meeting platforms to participate in online classes.
Prepare and distribute promotional and outreach materials.
Perform other administrative and clerical duties as required.

Qualifications:

High school diploma or equivalent, with at least one year of relevant office experience.
Ability to work independently with minimal supervision using computers, telephones, and internet-based systems.
Experience using virtual meeting platforms, particularly Microsoft Teams.
Proficiency in Microsoft Office applications, including Word, Excel, Publisher, and Outlook, as well as internet browsing.
Strong written and verbal communication skills.
Typing speed of at least 40 words per minute.
Good understanding of general office procedures and administrative practices.
Ability to manage deadlines and complete assigned tasks accurately and promptly.
Strong teamwork and interpersonal skills.
Excellent customer service skills and sensitivity to the educational needs and circumstances of newcomers.
Knowledge of a second language is considered an asset.
Familiarity with iCARE, CIS, or CLARS databases and systems is considered an asset.

We thank all applicants interested in this opportunity; however, please note that only selected candidates will be contacted regarding next steps.

Recruitment Transparency & Compliance Statement

Jumpstart Refugee Talent advertises Ontario-based employment opportunities in alignment with the Employment Standards Act (ESA) job posting requirements effective January 1, 2026.

As a third-party sourcing organization, Jumpstart reviews publicly advertised postings to support compliance with applicable requirements, including:

Review of compensation disclosures
Prohibition on “Canadian experience” requirements
Disclosure of artificial intelligence use (where applicable)
Maintenance of posting records for compliance purposes
Procedures to identify and address potentially fraudulent or misleading job postings

Jumpstart does not conduct hiring or make employment decisions. Employers remain responsible for final recruitment processes and employment determinations.

Apply About employer

More about this job

Responsibilities

The Office Assistant provides administrative and clerical support to program management, including managing client inquiries, registrations, and appointments. They are also responsible for maintaining accurate records, preparing statistical reports, and organizing office resources and program materials.

Requirements

Candidates must have a high school diploma or equivalent and at least one year of relevant office experience. Proficiency in Microsoft Office applications and the ability to type at least 40 words per minute are required.

Skills

Administrative support
Clerical support
Client inquiries
Data entry
Microsoft Teams
Microsoft Office
Word
Excel
Publisher
Outlook
Record keeping
Report preparation
Customer service
Communication skills
Typing
Scheduling

Visa sponsorship

Not detected in the job text

Keywords

Office Assistant
Administrative
Clerical
Non-Profit
Client Services
Data Management
Microsoft Teams
Microsoft Office
Word
Excel
Publisher
Outlook
Record Keeping
Reporting
Scheduling
Inventory Management
Customer Service
Communication
Typing
iCARE
CIS
CLARS
Registration
Intake
Virtual Meetings

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